Office Coordinator

4 weeks ago

Mississauga, Ontario, Canada MBMR AUTO SERVICE INC. Full time
Position Overview

We are seeking a skilled Administrative Assistant to provide comprehensive support within our organization. This role is essential in ensuring smooth operations and efficient office management.

Qualifications
  • Education: Secondary (high) school graduation certificate
  • Experience: 1 year to less than 2 years in a similar role
Key Responsibilities
  • Facilitate training for new staff members
  • Establish and implement office procedures and routines
  • Manage scheduling and confirmation of appointments
  • Handle incoming calls and relay messages appropriately
  • Respond to electronic inquiries in a timely manner
  • Compile and analyze data, statistics, and other relevant information
  • Order and maintain office supplies and inventory
  • Welcome visitors and direct them to the appropriate contacts or service areas
  • Organize and maintain both manual and computerized filing systems
  • Prepare and proofread correspondence, forms, and various documents
Technical Skills
  • Proficient in MS Excel, MS Word, MS Access, and MS Office
Specialization Areas
  • Correspondence management
  • Report and record keeping
  • Contract administration
  • Statistical analysis
  • Financial documentation
  • Invoice processing
Work Environment
  • Fast-paced setting
  • Ability to work under pressure and meet tight deadlines
  • Attention to detail is crucial
  • Repetitive tasks may be required
Personal Attributes
  • Strong multitasking abilities
  • Excellent verbal and written communication skills
  • Flexibility and adaptability
  • Highly organized and detail-oriented
  • Team-oriented with a client-focused approach
  • Dependable and reliable
Employment Details
  • Type: Permanent
  • Language of work: English
  • Hours: 35 hours per week

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