Its Administrative Coordinator

2 weeks ago

Niagara, Canada Niagara College Canada Full time

Located in the heart of the Niagara Region - just minutes from one of the world’s most well-known tourism destinations - Niagara College offers more than 130 innovative programs between our campuses in Welland and Niagara-on-the-Lake. Since opening its doors in 1967, Niagara College has grown to become a leader in education and training and one of the most enterprising colleges in Canada.
Applications are invited for the position of ITS Administrative Coordinator in the Information Technology Services department, located at the Welland Campus. The starting hourly rate is $28.56/hr (Pay Band F - $28.56/hr to $33.11/hr) for a 37.5 hour work week. Additional hours may be required as necessary.

**Responsibilities include, but are not limited to**:

- Provide administrative support to the CTO and Project Leads in the PPO - schedule/coordinate meetings, record minutes, prepare documentation for distribution, and provide project budget monitoring support for all IT based projects
- Central resource for tracking and reconciling all ITS departmental purchases, reviews ITS staff submissions, and escalates to purchasing and vendors if discrepancies/issues, as required
- Review and audit all visa statements in the ITS department, identify any issues back to the submitters, escalate recurring issues/discrepancies to appropriate directors/managers for reconciliation
- Monitor departmental, capital, renewal and technology budgets by coordinating annual, semi-annual reviews and ensure that all budget irregularities are documented and regularly reported
- Ensure yearly operational services and technology renewal schedules and documentation is available and current and that schedules are in place to ensure a timely renewal process
- Track hardware and software renewal schedules and develop schedules to ensure timely renewal processes are scheduled
- Works in conjunction and coordination with, and provides back up, for IT Office Coordinator

**Qualifications**:

- Three (3) year degree/diploma Business, Social Science, Humanities, Applied Health, Mathematics or Science or related field of study
- Minimum three (3) years office administration experience which must include large scale project coordination, requisition administration, practical accounting, budgeting and purchasing functions
- Excellent interpersonal skills, including collaboration, teamwork, working at all levels within an organization, flexibility, and diplomacy
- Strong problem solving and analytical skills
- Excellent communication skills, both written and verbal
- Keen attention to detail, thoroughness, and accuracy of work in an interrupt-driven, busy environment
- Ability to manage, organize and coordinate workload in order to meet deadlines, and to deal with multiple priorities
- Strong computer skills, including advanced experience in using Excel to manipulate, sort and report on data including creation of both pivot reports and linked reports using the query tool.

**This position is open to internal employees and external applicants. External applicants will not be reviewed until all eligible internal employees have been considered. Internal employees are those classified as full-time permanent within the Full-Time Support Staff bargaining unit, regular part-time (RPT) employees who have completed probation, and Appendix D employees with six consecutive months of Appendix D service with the College at the time of posting.**

We also provide a balance of on-campus and remote work through our recently introduced Remote Work Policy. As a place-based organization all positions will involve some degree of on campus work.

While we thank all applicants, only those selected for an interview will be contacted.

If requested, accommodations will be made to support applicants with disabilities during the recruitment and selection process.

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