Seniors Central Support Assistant

2 weeks ago

Niagara, Canada Niagara Region Full time

**Division**:
Long Term Care Homes

**Temporary Duration**:
Approximate Duration: 12 months

**About Us**:
Serving a diverse urban and rural population of more than 475,000, Niagara Region is focused on building a strong and prosperous Niagara. Working collaboratively with 12 local area municipalities and numerous community partners, the Region delivers a range of high quality programs and services to support and advance the well-being of individuals, families and communities within its boundaries. Nestled between the great lakes of Erie and Ontario, the Niagara peninsula features some of Canada’s most fertile agricultural land, the majesty of Niagara Falls and communities that are rich in both history and recreational and cultural opportunities. Niagara boasts dynamic modern cities, Canada’s most developed wine industry, a temperate climate, extraordinary theatre, and some of Ontario’s most breathtaking countryside. An international destination with easy access to its binational U.S. neighbour New York State, Niagara attracts over 14 million visitors annually, as well as a steady stream of new residents and businesses.

Please note that the Niagara Region requires that all newly hired employees are to be fully vaccinated against COVID-19 as a condition of being hired and provide proof of full vaccination, or provide proof of a bona fide medical or Human Rights Code exemption on a form issued from and approved by Niagara Region.
- JOB SUMMARY
- Reporting to the Administrator Seniors Central Support, the Seniors Central Support Assistant, provides administrative support to the Manager and team members, and also, is responsible for coordinating student placements within the Region’s 8 Long Term Care Homes and supporting the policy management system.
- EDUCATION- Post-secondary diploma in Office Administration or equivalent.
- Post-secondary diploma in Office Administration preferred.

KNOWLEDGE- Minimum 2 years experience in an administrative role.
- 2 years experience in the Long-term Care Sector preferred.

RESPONSIBILITIES
- Provides administrative support to the Manager, Central Support Services, and the Central Support Services team to schedule meetings, create draft agendas, and send out relevant file/materials.- Assist with the maintenance of materials and Sherpa sites, sending out reminders on action items related to those resources, such as reminders for policy updates, putting up notices, etc., and drafting notices, letters, memos, reports and other communication materials.
- Assist with record collection and retention, of staff training ensuring the PeopleSoft database is updated.
- Assist with and maintain online training systems, such as staff lists, updates and posting prepared materials.

Assists with student placements in the Region’s 8 long term care homes.- Data entry, filing, and storing of information on SHERPA sites related to the various training agencies and students to facilitate placement processes.

Assist with the events planning such as the monthly Seniors Services Orientation sessions, yearly mandatory training, and Leadership events
- Maintain division files, recording, indexing, filing, retrieving and archiving files for storage in accordance with corporate filing/records management protocols.- Ability to handle matters of a confidential nature. This includes recording Criminal Records Check and Vulnerable Sector documents for student placements.
- Maintains long-term care agreement/contract electronic files, coordinating contract management activities, such as proper distribution of the agreements and contracts.
- Maintains long-term care policies and procedures file and coordinates policy and procedure management activities, such as proper distribution of revised policies and proper collection of super-ceded policies.

SPECIAL REQUIREMENTS- In accordance with the Corporate Criminal Record Check Policy, the position requires the incumbent to undergo a Criminal Records Check and submit a Canadian Police Clearance Certificate.
- Regional staff strive to enable the strategic priorities of council and the organization through the completion of their work. Staff carry out their work by demonstrating the corporate values of service, honesty, choice, partnership and respect.

**Closing Statement**:
Uncover the wonder of the Niagara Region and join a team dedicated to meeting tomorrow’s challenges TODAY
- Phone: 905-980-6000 or 1-800-263-7215
- Bell Relay: 1-800-855-0511
- In-person: Sir Isaac Brock Way, Thorold, ON L2V 4T7 - Human Resources Department

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