Office Administrator
3 months ago
*Job Summary*
**Bookkeeping**
Enter all receipts from credit cards, debit cards and fuel purchases
Enter all supplier invoices
Enter all sales from mobile invoicing platform
Enter all bank transactions both incoming and outgoing and any reconciliations from AR or AP
Enter all weekly time cards and process payroll
Manage AR and AP and inform management on the status of both accounts. This includes following up with customers for payment and resolving any discrepancies with suppliers
Reconcile all credit card and bank account monthly statements
**Administration**
Organize and manage all paper files
Prepare all tax liability reports for Payroll, WSIB, HST and Income Tax
Maintain all employee records/files on Citation Canada
Stay current with insurance coverage and review annual renewals of all policies
Manage all vehicle registrations, renewals, maintenance records
Manage proper and safe back up procedures of computers
Assist management with any administrative tasks
Make sure there is toner and paper for the printer
Managing vehicle log books and mileage
Preparing weekly reports for management meetings
*Duties*
- Manage front desk operations, including greeting visitors and handling incoming calls.
- Oversee vendor management processes to ensure timely delivery of services and supplies.
- Assist in budgeting activities by tracking expenses and preparing financial reports using QuickBooks.
- Organize office procedures and maintain efficient clerical systems to support daily operations.
- Supervise administrative staff, providing guidance and support to enhance team performance.
- Coordinate meetings, prepare agendas, and take minutes as necessary.
- Maintain an organized filing system for both electronic and paper documents.
- Communicate effectively with team members and external partners to foster collaboration.
*Experience*
- Proven experience in office administration or a related field is preferred.
- Strong organizational skills with the ability to manage multiple tasks simultaneously.
- Familiarity with QuickBooks or similar accounting software is a plus.
- Experience in supervising teams or managing projects is desirable.
- Excellent verbal and written communication skills are essential for effective interaction with colleagues and vendors.
Additional pay:
- Bonus pay
- Overtime pay
**Benefits**:
- Company events
- Dental care
- Disability insurance
- Extended health care
- Flexible schedule
- Life insurance
- On-site parking
- Paid time off
- Vision care
- Wellness program
Flexible language requirement:
- French not required
Schedule:
- Monday to Friday
**Experience**:
- Administrative experience: 3 years (required)
- Office experience: 5 years (required)
Work Location: In person
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