Program Coordinator

2 weeks ago

Toronto, Canada University of Toronto Full time

**Date Posted**:07/19/2023
**Req ID**: 32872
**Faculty/Division**: UofT Scarborough
**Department**: UTSC:Dept-Biological Sciences
**Campus**: University of Toronto Scarborough (UTSC)
**Position Number**: 00037717

**Description**:
**About us**:
The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by our Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.

The Department of Biological Sciences at the University of Toronto Scarborough (UTSC) pursues detailed knowledge of the natural world, effective management of natural resources, novel technologies and medical techniques. The department of Biological Sciences is comprised of faculty who are innovative researchers and engaging teachers that make important contributions to society. The Department fosters research and teaching partnerships, along with Co-op programs to create exciting opportunities for hands-on learning and outstanding scholarship at the vibrant, diverse and expanding campus that is UTSC.

**Your opportunity**:
Working closely with the Department Chair, the Program Coordinator is responsible for student advising, course timetable development and coordination, analysis of enrollment patterns and curricular trends, internal and external communications; and programming to support excellence in teaching and learning. Further, the position will coordinate the student recruitment and enrollment initiatives for the department; develop, update, and coordinate regular departmental publications as well as departmental communications media and materials. The position will advise on program prerequisites and admissions, course completion and program graduation. You will serve as a resource to faculty and students on the interpretation of University's academic policies and procedures.

**Your responsibilities will include**:

- Advising students on academic and/or financial matters by providing options and consequences incorporating personal circumstances impacting academic success and an understanding of an individual's background
- Providing detailed information on program and/or course eligibility requirements, procedures, policies and deadlines
- Analyzing statistical information to inform enrollment projections and planning
- Producing promotional and outreach materials
- Leading seminars and/or workshops
- Maintaining information on digital platforms
- Analyzing service delivery and/or internal processes and recommending improvements

**Essential Qualifications**:

- Bachelor's Degree or acceptable combination of equivalent experience.
- Minimum four (4) years of related experience in student advising and educational programing in a post-secondary environment, supporting curriculum planning and academic program delivery.
- Proven experience in advising students on courses and programs selection, with the ability to interpret policies and procedures.
- Proven experience in compiling and analyzing data from various sources, producing reports and identifying trends from data to develop solutions and strategies.
- Experience in writing and editing publications for promotional and engagement purposes.
- Strong computer skills with proficiency in MS Office (MS Word, Excel, PowerPoint), Adobe Acrobat, SharePoint, web-editing software and relational databases (e.g. Quercus, Intranet, ROSI, etc.).
- Ability to develop collaborative relationships with students, faculty, staff and senior administration.
- Must have excellent time management and organizational skills, with strong attention to detail and accuracy.
- Excellent communication (verbal and written) skills with the ability to provide clear and accurate information in a diplomatic and tactful manner.
- Experience cultivating and maintaining positive working relationships with numerous departments.
- Applicants are also expected to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment.

**Assets (Nonessential)**:

- Familiarity with the University of Toronto's policies, rules, guidelines and procedures.

**To be successful in this role you will be**:

- Approachable
- Communicator
- Motivated self-learner
- Organized
- Resourceful
- Responsible

**Additional Notes**:

- Please note this is a **term **position until **June 2024**:

- A copy of the full job description is available upon request from the UTSC HR Office.

**Closing Date**: 07/28/2023, 11:59PM ET
**Employee Group**: USW
**Appointment Type**: Budget - Term
**Schedule**: Full-Time
**Pay Scale Group & Hiring Zone**:
**Job Category**: Administrative / Managerial

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