Bookkeeper and Administrative Support Assistant

3 months ago


Edmonton, Canada Ventura Interests Full time

**Company Overview**:
We are a private firm specializing in real estate investment and development. With a small, dedicated team managing material assets, we value discretion, professionalism, and attention to detail. As our company grows, we are seeking a motivated and organized individual to provide important bookkeeping and administrative support to our team.

**Position Overview**:
**Key Responsibilities**:

- _Bookkeeping and Accounting Support_**:

- Provide bookkeeping support to senior accounting staff, including basic data entry, tracking expenses, and maintaining accurate financial records.
- Work closely with senior accounting staff to create and analyze financial reports and ensure legal compliance.
- Assist with invoicing, payroll, accounts payable, and accounts receivable as directed.
- Help prepare managerial reports to assist executive decision making.
- Support periodic audits or financial reviews by organizing and providing relevant documentation.
- _Administrative Support_**:

- Organize and schedule meetings, appointments, and travel arrangements for the team. Coordinate and distribute materials in advance of meetings and document and follow-up important actions and decisions.
- Assist with general office maintenance by purchasing and coordinating the maintenance of office equipment, supplies, and other items as needed.
- Support the team with filing (physical and electronic), record-keeping, and other organizational tasks.
- Assist in maintaining team calendars and tracking key deadlines.
- Help to develop and promote efficient office operations and procedures.
- _Front Desk and Communication_**:

- Serve as the first point of contact, answering phones, directing calls, and taking accurate messages.
- Greet visitors in a friendly, professional manner, always ensuring privacy and discretion.
- Manage incoming and outgoing mail and deliveries.
- _Other Duties_**:

- Assist in special projects as needed, supporting both the administrative and financial functions of the company.

**Key Qualifications**:

- Previous experience in, and firm understanding of, bookkeeping is required. Experience in an administrative role is preferred.
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Familiarity with Microsoft Office Suite (Word, Excel, Outlook) and basic accounting software (Sage, QuickBooks, or similar).
- Ability to multitask and handle changing priorities.
- Trustworthy and able to handle sensitive information with discretion.
- A positive, can-do attitude and a willingness to assist with a variety of tasks.
- Ability to analyze situations independently.
- Able to communicate effectively with executives and manage strong personalities.

**Additional Information**:

- Competitive salary based on experience.
- Opportunity to grow within the role and company.
- Office on top floor of LeMarchand Mansion overlooks the river valley. Undergoing full renovation of workspace imminently.
- Underground, onsite parking provided.
- A small, collaborative office environment.

**Job Types**: Full-time, Permanent

Pay: $34,175.08-$61,119.64 per year

**Benefits**:

- Dental care
- Extended health care
- On-site parking

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- Bookkeeping: 1 year (preferred)

**Language**:

- English (required)

Work Location: In person



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