Receptionist and Accounting Assistant
3 months ago
**Title**:Receptionist and Accounting Assistant
**Location**: 3203 93rd Street NW, Edmonton
At Qualico, our people make the difference. We offer an exciting place to build your career with competitive compensation and benefit packages, company matching RRSP/DPSP program, employee home purchase program and employee discounts.
**Job Overview**
Reporting to the Executive Assistant, as the** **Receptionist and Accounting Assistant** **responsible for maintaining records of accounts receivable and accounts payable. You also handle receptionist duties as well as general clerical support.
Your day-to-day responsibilities will include:
- Handling account payables, preparing, processing and attaching invoices in a timely manner.
- Processing cheques, deposits, and records in Yardi and following up with Vendors to ensure consistence of invoices received from suppliers for work completed.
- Handling general receptionist duties, including front desk, retrieving, and distributing office mail, and ordering office supplies.
- Acting as the first point of contact for building visitors and ensuring they receive excellent customer service. Proving visitors with general information, directing them to the appropriate destination or connecting them with the person they are visiting.
- Answering telephones, handling all inquiries and requests, providing general information and/or route calls to the appropriate destination.
- Coordinating the front office by managing incoming and outgoing mail, scheduling courier services, reserving meeting rooms, ordering and maintaining office supplies
- Ensuring the reception area is tidy and presentable and forms/brochures are sufficiently stocked.
- Other administrative duties as required.
- Organized; you effectively manage your time while balancing multiple priorities.
- A strong communicator; you clearly express your thoughts in conversation and in written communication.
- An active listener; you seek to understand and listen to others in a non-judgmental way.
- Detail oriented; you focus on detailed accuracy when dealing with a high volume of work.
- A team player; you contribute as a team member and share equally in the exchange of ideas, concepts and process outcomes.
**Essential Requirements**
- High school Diploma, or equivalent.
- Minimum 2 years of experience in an administrative role, receptionist and/or accounting assistant.
- Satisfactory verification of criminal record check.
- Comfortable using office equipment and Microsoft Office Programs (Outlook, Word, Excel, Team, SharePoint, PowerPoint) and Yardi.
**What We Value**
- Creating trusting and successful working relationships.
- Setting clear, measurable and achievable goals.
- Cooperating with team members in an open, positive and respectful manner.
- Taking responsibility for the outcomes of decisions and actions.
- Staying current with technical job skills.
**Work Conditions**
You primarily work in an office setting during regular business hours. Overtime may occasionally be required.
**About Us**
Qualico is a fully integrated real estate development company with offices in Winnipeg, Calgary, Edmonton, Vancouver, Regina, Saskatoon, Austin and Dallas-Fort Worth, Texas.
Since its inception in 1951, the company’s activities span the entire real estate spectrum and include residential land acquisition and development, single-family and multi-family home divisions, commercial and industrial development, property management, concrete ready mix, building supply and manufacturing divisions. To learn more, click here.
**Closing Date**: October 31, 2024
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