Receptionist/accounting Clerk

5 months ago

Edmonton, Canada Madsen Controls & Engineering Full time

Madsen Controls & Engineering is seeking an experienced Receptionist / Accounting Clerk for its Edmonton location.

We are the Western Canadian distributor for Woodward industrial controls and Testo emission analyzers. We also are a distributor of Basler Electric excitation, voltage regulation and protection controls. Our products can be found on most large industrial engines, turbines and power generation equipment. Although we were established locally 50 years ago, we are a growing and dynamic organization serving all industrial markets throughout Canada, with offices in Edmonton, Toronto, Montreal, Halifax and St. John's.

This role will be located in our newly renovated reception area but, given the small amount of foot traffic, the bulk of the duties will consist of telephone reception and accounting clerical work.

Duties will include:
**Reception**
- Answering multi-line phones
- Opening and distributing mail
- Greeting visitors
- Safety orientation of visitors entering site

**Accounts Payable**
- Review and process supplier invoices
- Respond to vendor and internal inquiries
- Resolve invoice discrepancies and issues
- Review vendor statements for completion
- Reconcile Mastercard receipts to statement, ensure coding accuracy and send for approval
- Complete new vendor setups

**Accounts Receivable**
- Data Entry - Including quoting, as well as uploading documentation to client payment systems and our network.
- Customer contact regarding overdue accounts
- Projects - Open, close, and modify in our database software
- Complete new customer setups including background checks

Filing and other clerical duties as required

**Employment Requirements and Qualifications**
- Accounting Diploma / equivalent experience
- 2+ years experience
- High attention to detail and accuracy
- Maintain positive attitude
- Proficient with Excel
- Experience with Sage 300 ERP or Sage 50 is an asset

**Salary**: $18.00-$22.00 per hour

Expected hours: 40 per week

**Benefits**:

- Dental care
- Employee assistance program
- Life insurance
- Paid time off

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Ability to commute/relocate:

- Edmonton, AB T6P 1K5: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 2 years (preferred)
- Administrative experience: 1 year (preferred)

Work Location: In person

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