Receptionist/administrative Assistant
5 days ago
**About Us**:
At Casawise, we are dedicated to delivering exceptional property management services and fostering a positive environment for both our clients and team members. We are currently seeking a proactive and detail-oriented Receptionist / Administrative Assistant to join our dynamic team.
**Position Overview**:
As a Receptionist / Administrative Assistant at Casawise, you will play a crucial role in ensuring smooth day-to-day operations. Your responsibilities will include managing client interactions, handling administrative tasks, and supporting various aspects of our property management services. If you are a motivated individual with strong organizational skills and a customer-focused attitude, we would love to hear from you.
**Key Responsibilities**:
**Client Interaction**:
- Greet clients warmly and professionally, creating a positive first impression.
- Process, log, and distribute incoming and outgoing mail efficiently.
**Office Supplies and Utilities**:
- Oversee office supply inventory, order necessary items, and manage stock levels.
- Set up and process utilities for properties, including logging account information and confirming accounts for move-outs.
**Database and Document Management**:
- Update and maintain owner and tenant information in Buildium.
- Update Security Deposit statements for keys and utilities as needed for move-outs.
**Communication and Notices**:
- Forward all condominium and general notices to tenants and owners promptly.
**Administrative Support**:
- Complete assigned portions of the Termination Checklist.
- Send and receive keys and packages via courier.
- Respond to general tenant complaints and inquiries with professionalism.
- Perform weekly filing and ensure the organization of files and documents.
**Office Environment**:
- Ensure that the reception area, kitchen, board room, and meeting rooms are kept tidy and presentable.
**Payments and Meetings**:
- Process in-person rent payments efficiently.
- Attend weekly Casawise meetings and contribute to team discussions.
**Team Support**:
**Qualifications**:
- Proven experience as a receptionist, administrative assistant, or similar role.
- Excellent communication skills, both written and verbal.
- Strong organizational abilities and attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office equipment.
- Experience with property management software such as Buildium is a plus.
- Ability to handle multiple tasks simultaneously and work in a fast-paced environment.
- Professional demeanor and a customer-oriented approach.
**Benefits**:
- Competitive salary
- Comprehensive benefits package
- Positive work environment and team-oriented culture
- Opportunities for professional growth and development
**How to Apply**:
We look forward to hearing from you
Pay: $18.00-$20.00 per hour
**Education**:
- Secondary School (preferred)
**Experience**:
- Administrative: 1 year (required)
- Administrative experience: 1 year (required)
**Language**:
- English (required)
Work Location: In person
Application deadline: 2024-09-20
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