Personal Assistant to CEO

2 months ago


Vancouver, Canada ZML Holdings Group Corporation Full time

**Job description**

ZML Holdings Group Corporation is a real estate investment and management company with the head office in downtown Vancouver.

We are currently recruiting a Personal Assistant to CEO. The position will be helping our CEO on a broad spectrum of tasks while also providing administrative support to the different departments in the company.

If you are organized, detail-oriented, and a superb multi-tasker, we want to hear from you

**Duties & Responsibilities**

**Home Duties**:

- Travel Coordination: Organize personal travel arrangements for the CEO and their family, including booking flights, accommodations, and creating itineraries.
- Financial Management: Assist with personal finances, such as paying bills, managing budgets, and keeping track of expenses.
- Event Planning: Assist in planning and organizing personal events, family gatherings, and social functions.
- Errands: Run personal errands such as grocery shopping, picking up dry cleaning, and other tasks as needed.
- Home Maintenance: Coordinate maintenance and repair services for the home, including scheduling appointments with service providers.
- Family Support: Provide support to family members, such as coordinating schedules and assisting with personal tasks.

**Professional Duties**:

- **Manage the CEO’s calendar**: Schedule and coordinate meetings, appointments, and events.
- **Travel Arrangements**: Organize travel plans, including flights, accommodations, and itineraries.
- **Document Management**: Prepare, edit, and maintain documents, presentations, and reports.
- **Translation**: Translate documents to and from Chinese, ensuring accuracy and cultural appropriateness. Occasionally attend seminars with CEO and help with interpretation.
- **Confidentiality**: Handle sensitive information with discretion and maintain high levels of confidentiality.
- **Meeting Preparation**: Conduct research and compile data to prepare for meetings and reports.
- **Project Management**: Assist in managing various projects and deadlines directly related to the CEO’s priorities.
- **Liaison**: Act as the primary point of contact between the CEO and internal/external stakeholders.

**Support Duties**
- Provide administrative support to the Property Management team and Accounting team as directed.
- Ensuring the smooth running of the office.
- Guest reception.
- Other duties as assigned by the company executives.

**Knowledge, Skills & Qualifications**:

- **Experience**: Proven experience as a personal assistant with both professional and home management responsibilities.
- **Skills**: Excellent organizational and time-management skills, strong communication abilities, and proficiency in office software (e.g., Word, Excel, Outlook, SharePoint, etc.).
- **Language Skills**: Fluent in Mandarin and proficiency in translating to and from Chinese.
- **Attributes**: High level of discretion, proactive approach, and the ability to multitask and prioritize effectively.
- **Flexibility**: Willingness to adapt to changing needs and schedules, and the ability to work outside of standard office hours if required.
- **Education**: A degree in business administration or a related field is often preferred but not always required.
- **Other Preferrable Skills and Experience**: Payroll Compliance Professional (PCP) certified or experience with Payroll processing; experience with the commercial property management field.
- **Other Preferrable Software Knowledge**: ADP, Yardi

**Salary may vary depending on experience.**

**Job Types**: Full-time, Permanent

Pay: From $60,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Vision care

Schedule:

- Monday to Friday

**Language**:

- Mandarin Chinese (required)

Work Location: In person



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