Executive Assistant | CEO Office
2 months ago
We know what it means to put the customer first—our business is built upon a tradition of exceptional, individualized customer service. p>
As an Executive Assistant, you excel in the art of organization, showcasing a talent for managing schedules, time, and travel with precision. Tech-savvy and embodying the ROBINSON brand, you represent our values with humility, creativity, and professionalism.
You are flexible with work location (hybrid), hours and priorities and are comfortable operating with a high degree of independence and confidentiality.
What you will do:
- Provide comprehensive administrative support to the President & CEO, including calendar management, meeting coordination, screen & prioritize email
- Handle information with an extremely high degree of sensitivity and confidentiality
- Anticipate the needs of the President & CEO, ensuring they are prepared and briefed in advance of meetings and appointments
- Plan and coordinate internal and external meetings on behalf of the President & CEO, including invitations, agendas, materials, meeting rooms, technical requirements, catering, etc.
- Plan and coordinate all travel arrangements (domestic and international) for the President & CEO, and others upon request
- Take minutes during meetings, including typing, proofreading and distributing a wide variety of complex and confidential reports, letters, memos, and presentations; manage action items and follow ups
- Review, update, edit and format a variety of reports, presentations, letters and documents
- Maintain an electronic filing system for the President & CEO's documents
- Manage company season ticket packages, including assignment and distribution of tickets
- Oversee the organization, preparation and distribution of content for Advisory Board meetings, as well as attend and take minutes
- Provide administrative support to the Chair and Advisory Board, as required
- Perform other duties as assigned
About You:
- Proven experience as an Executive Assistant or in a senior administrative role directly supporting top executives. Event planning experience is a plus
- Post-secondary diploma in Business, Communications, Marketing or similar an asset
- Technology adept and skilled in using various digital tools and platforms
- Advanced Microsoft Office skills (Word, Excel, PowerPoint, Publisher, Outlook)
- Outstanding organizational skills with the ability to shift priorities and multitask
- Experience working independently
- Exceptional communicator, both written and verbal
- Experience working with highly confidential information discreetly and diplomatically
- Ability to flex your work location and/or hours to meet the needs of the President & CEO
ROBINSON values your experience and recognizes the contributions you make to the success of our business. We strive to foster an environment that values our differences and believe in giving back to the communities in which we live and work.
ROBINSON will provide accommodation for candidates with disabilities throughout our interview and selection process.
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