Executive Assistant to The CEO

6 months ago


Vancouver, Canada Basecamp Resorts Full time

Basecamp Properties

**Must be located in Canmore or Calgary, AB or willing to relocate**

About Basecamp
Basecamp Property Management Ltd is a rapidly growing boutique chain of hotels and real estate developments based in Canmore, Banff, Lake Louise, Kananaskis, Revelstoke, Golden, and with many more on the way. We are a young and energetic team driven by our values and providing our guests with an exceptional experience in a home away from home. We are continuously expanding to better serve the resort communities of the Rocky Mountains.

Position Overview
We are seeking a highly organized and proactive Executive Assistant to support the CEO in our organization. As the Executive Assistant, you will play a critical role in ensuring the executive's day-to-day operations run smoothly, efficiently, and effectively. This position requires exceptional organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously in a fast-paced environment.
We offer a competitive salary package and a challenging yet rewarding work environment. This is an opportunity to work closely with our CEO and contribute to the overall success of our organization.
**Salary**: $95,000 - $120,000
**Location**: Calgary or Canmore

Key Responsibilities

Calendar and Schedule Management
- Efficiently manage the executive's calendar, proactively scheduling and prioritizing appointments, meetings, and events.
- Coordinate with internal and external stakeholders to ensure timely and smooth scheduling.

Travel and Accommodation Arrangements
- Arrange complex travel itineraries, including flights, accommodations, ground transportation, and visa requirements.
- Anticipate travel needs, handle last-minute changes, and ensure all arrangements are made to the executive's preferences.

Correspondence and Communication
- Draft, edit, and proofread professional correspondence and documents, ensuring accuracy and consistency in tone and messaging.
- Be a voice for the CEO.

Meeting Support
- Prepare meeting agendas, take detailed meeting minutes, and distribute action items to relevant parties.
- Coordinate and schedule internal and external meetings and ensure all necessary materials and resources are prepared in advance.

Information Management
- Maintain confidential and sensitive information with utmost discretion.
- Organize and maintain electronic and physical files, ensuring quick retrieval and accessibility of important documents.

Relationship Management
- Cultivate positive relationships with internal and external stakeholders, including clients, partners, and team members.
- Coordinate and facilitate communication between the executive and various parties, ensuring timely and effective responses.

Project Coordination
- Assist the executive in managing special projects, tracking progress, and ensuring deadlines are met.
- Conduct research, compile data, and prepare reports as needed to support decision-making processes.

Prioritization and Time Management
- Proactively identify priorities, deadlines, and urgent matters to optimize the executive's time and productivity.
- Anticipate and resolve scheduling conflicts and adapt quickly to changing priorities.

Event Planning and Execution
- Assist in organizing company-wide events, conferences, and meetings.
- Coordinate logistics, venue selection, catering, audiovisual setups, and other event-related tasks, acting as a backup of office manager.

**Requirements**:

- Bachelor's degree in Business Administration or certification in a related field (preferred).
- Proven experience as chief of being organized.
- Excellent attention to detail.
- Strong written and verbal communication skills.
- Exceptional time management and multitasking abilities.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Flexibility and adaptability to work in a fast-paced and dynamic environment.
- Strong problem-solving skills and ability to make sound decisions under pressure.

Why Work for Us?
- We have a health benefits plan (vision, dental, drugs, disability, paramedical, etc )
- Family and Friends discount at Basecamp.
- Paid annual vacation.
- Annual performance bonus.
- There is room for advancement in our growing company.
- We have a friendly atmosphere.
- We believe in working hard and having fun



  • Vancouver, Canada VoPay International Inc. Full time

    **About VoPay International Inc.** VoPay is a leader in payment innovation, digitizing direct bank payments with speed and transparency. The VoPay Platform enhances how businesses initiate and accept financial transactions using a single, open API. At VoPay, we have one goal: to eliminate all payment inefficiencies, so businesses can focus on what they do...


  • Vancouver, Canada VoPay International Inc. Full time

    **About VoPay International Inc.** VoPay is a leader in payment innovation, digitizing direct bank payments with speed and transparency. The VoPay Platform enhances how businesses initiate and accept financial transactions using a single, open API. At VoPay, we have one goal: to eliminate all payment inefficiencies, so businesses can focus on what they do...


  • Vancouver, Canada Response Biomedical Full time

    **Who we are**: Response Biomedical Corp. has been transforming acute care diagnostic testing, with the central focus on improving patient outcomes and healthcare reform for over 20 years. Response Biomedical fosters a values-based culture, committed to making diversity and inclusion our way of doing business. We believe the people we work with including our...


  • Vancouver, Canada Global Watch Company Full time

    This opportunity as Executive Assistant to the CEO of GWC offers a dynamic role in the leading luxury retail company. As the Executive Assistant, you will play a key part in keeping operations organized, coordinating activities, and enabling effective communication across the organization. This is an excellent opportunity for a highly organized professional...


  • Vancouver, Canada Fraser Academy Full time

    **About Fraser Academy** Based in Kitsilano, Vancouver, BC, Fraser Academy (FA) is an educational leader in Dyslexia. Its services include an independent Gr 1-12 school program, outreach learner programs for the wider community, and teacher training programs elevating the skills of educators across BC, Canada and the world. We serve a gap in the system...


  • West Vancouver, Canada First Nations Financial Management Board Full time

    **Position Overview** Reporting to the CEO, the Executive Assistant provides exceptional senior administrative support while handling multiple and simultaneous imposed deadlines. Effective communication and the ability to handle a high volume of work is essential to this position. A professional and confident communicator, our Executive Assistant engages...


  • Vancouver, Canada Real Estate Developer Full time

    We are seeking a highly organized and detail-oriented individual to join our team as an Executive Assistant to the CEO. In this role, you will provide comprehensive administrative support to the CEO and contribute to the smooth operation of the executive office. **Responsibilities**: - Manage the CEO's calendar, schedule appointments, and coordinate...


  • Vancouver, Canada Gohvan Film Production Inc. Full time

    Job Positions: Executive Assistant to CEO Company: The Goh Van Film Production Inc. aspires to be an A-class film production company in Vancouver, which has the full capacity of Development, Pre-production, Production, Post-Production and Distribution. Established in Vancouver since 2016, with a focus on post-production (film editing, special/visual...


  • Vancouver, Canada Genomii Lab Ltd. Full time

    '''Duties''' We are seeking a highly organized and detail-oriented Executive Assistant to support our CEO in managing daily operations and administrative tasks. As the Executive Assistant, you will play a crucial role in ensuring the smooth functioning of the executive office. **Responsibilities**: - Manage the CEO's calendar and schedule appointments,...


  • Vancouver, Canada B.A. Robinson Co. Full time

    h3>Executive Assistant to the President & CEOJob DescriptionWe know what it means to put the customer first—our business is built upon a tradition of exceptional, individualized customer service. p>As an Executive Assistant, you excel in the art of organization, showcasing a talent for managing schedules, time, and travel with precision. Tech-savvy and...


  • Vancouver, Canada ROBINSON Full time

    We know what it means to put the customer first—our business is built upon a tradition of exceptional, individualized customer service. Our employees experience the excitement and satisfaction that comes from working for a successful, expanding company where every team member makes a difference and where initiative and hard work are valued and rewarded. We...


  • Vancouver, Canada 57th Street Marketing Full time

    **Responsibilities**: - Provide high-level administrative support to the CEO - Manage and maintain the CEO's schedule, including arranging meetings, appointments, and travel arrangements - Schedule guest speaking opportunities - Book podcast guests - Prepare and edit correspondence, communications, presentations, and other documents - Conduct research and...


  • Vancouver, Canada ROBINSON Full time

    We know what it means to put the customer first—our business is built upon a tradition of exceptional, individualized customer service. Our employees experience the excitement and satisfaction that comes from working for a successful, expanding company where every team member makes a difference and where initiative and hard work are valued and rewarded. We...


  • Vancouver, Canada RHEI CREATIONS USA INC Full time

    **About RHEI**: RHEI is a creator economy company advancing the industry by helping creators, media companies and brands find success through digital content. We provide end-to-end solutions to help creators and media companies grow their audiences and revenue, while helping brands connect to hard-to-reach digital fans. Our proprietary technologies leverage...


  • Vancouver, Canada Coast Hotels Full time

    Executive Assistant to the President, Coast Hotels The Executive Assistant to the President contributes to the overall success of Coast Hotels by providing advanced administrative services and support for the President & CEO of Coast Hotels. **Responsibilities**: - Works with Directors and the Executive team in achieving company wide goals - Attends and...


  • Vancouver, Canada Timecash Mobile Application Inc Full time

    **Company Overview** Timecash is the world's first "Virtual + Reality" ecosystem digital asset exchange, adhering to the concept of security, stability, and intimacy, is committed to being the most trustworthy digital asset integrated service platform for users. **Responsibilities**: - Provide full range of secretarial and business support to CEO. -...


  • Vancouver, Canada VoPay International Inc. Full time

    **About VoPay International Inc.** **The Opportunity** We are seeking a highly motivated and organized **Strategic Account Executive** to support the CEO in managing high-value, strategic sales opportunities and driving key initiatives throughout the sales lifecycle. This role acts as a trusted partner to the CEO, ensuring the seamless execution of sales...


  • Vancouver, Canada SJS Industrial Full time

    SJS Industrial Co., Ltd, established in 2001, is a diversified global business enterprise with a wide range of import and export activities. Position Available: Executive Assistant to the CEO Location: Vancouver **Responsibilities**: 1. Plan, organize, and coordinate internal and external company meetings, and prepare related reports and documents. 2....


  • Vancouver, Canada Crisp Full time

    **Location**: Metro Vancouver Area (Remote with occasional in-person meetings) **Salary Range**: CAD $58,000 to $68,000/year **Hours**: Full-time (40 hours per week) **About Us**: At Crisp, we are not a marketing agency - we are your marketing team. We are a values-driven organization that delivers accessible marketing leadership. We infuse businesses...


  • Vancouver, Canada ZML Holdings Group Corporation Full time

    **Job description** ZML Holdings Group Corporation is a real estate investment and management company with the head office in downtown Vancouver. We are currently recruiting a Personal Assistant to CEO. The position will be helping our CEO on a broad spectrum of tasks while also providing administrative support to the different departments in the...