Administrative Coordinator

4 weeks ago

Toronto, Canada The Salvation Army Full time

**ABOUT THE SALVATION ARMY**:
**Mission Statement**

The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world.

**Vision Statement**

We are an innovative partner, mobilized to share hope wherever there is hardship, building communities that are just and know the love of Jesus.

**Core Values**

The Salvation Army Canada and Bermuda has four core values:
**Hope**:We give hope through the power of the gospel of Jesus Christ.
**Service**:We reach out to support others without discrimination.
**Dignity**: We respect and value each other, recognizing everyone’s worth.
**Stewardship**:We responsibly manage the resources entrusted to us.

To learn more about the work of The Salvation Army (TSA), check us out at: The Salvation Army - About Us.

**About the Position**

The purpose of this role is to provide coordination and administrative support to various College for Officer Training (CFOT) department heads and all the training and development initiatives overseen by CFOT.

**KEY RESPONSIBILITIES**:
**CFOT Administration & Coordination Duties**
- Performs general office duties, including answering, screening and directing telephone call enquiries; greeting and escorting visitors; photocopying and distributing materials as requested; shipping/mailing documents and items as requested; ordering office supplies as needed; resolving routine inquiries.
- Manage calendar entries, invitations, and scheduling for various CFOT Department Heads, anticipate needs, prepare responses, coordinate travel arrangements, etc.
- Drafts clear and accurate correspondence for approval, prioritizes assignments within general guidelines, researches and responds to difficult enquiries on behalf of the supervisor(s)
- Maintain an accurate, accessible electronic database (and manual filing system) of minutes and other relevant documents using Microsoft Teams and SharePoint.
- Schedule meetings (and attend where required), prepare and distribute agendas and meeting reminders, create and circulate and file minutes, and order food and meeting supplies as needed.
- Coordinate meeting logistics, including video conferencing and teleconferencing using Zoom/Teams.
- Support the administration of events (registration, flights, logistics, expenses, meals)
- Gather travel arrangements of Officers In Training (arrival to CFOT, Welcome Weekend, In Sunday weekends, Intensives, Commissioning, etc.)
- Perform various accounting duties such as bank deposits, coding invoices for processing through Business World, processing annual budget documents as directed by CFOT Department Heads, etc.
- Process invoices and reconcile corporate credit card statements for various CFOT departments
- Other related administrative duties as assigned.

**QUALIFICATIONS AND EDUCATION REQUIREMENTS**:

- Post-secondary diploma in office administration preferred

**PREFERRED SKILLS/CAPABILITIES**:

- 2-3 years' experience working in office administration
- Proficient in Microsoft Office products (Word, Excel, PowerPoint, Outlook, Teams)
- Proficient in digital communication products (MS Teams, Zoom)
- Able to quickly learn new systems (SharePoint, TravelEdge, BusinessWorld, Populi and Educational Software, etc.).
- Superior attention to detail and process/process improvement
- Strong organizational skills and ability to prioritize tasks
- Proactive with ability to work independently with minimum supervision
- Proven sound judgement and an ability to exercise high levels of tact and diplomacy with confidential and/or sensitive information
- Excellent interpersonal skills
- Effective oral and written communication skills
- Effectively and efficiently manages relationships, expectations, and concerns, professionally and courteously, and develops and leverages professional knowledge and working relationships for the organization’s benefit
- Ability to work in a team-oriented, collaborative environment
- Ability to work within the mandate of and support the Mission of The Salvation Army, exemplifying Christian standards of conduct

**Compensation**

**Other Details**

**The Salvation Army will provide reasonable accommodation upon request. Please let us know if you have a need for any accommodation.**

Published

June 12, 2023

Location

Toronto

Job Type

Full-time

Competition #

23-23

Ministry Unit/Dept:
College for Officer Training

Salary Range:
See posting for details

Address:
2 Overlea Blvd

Posting Expires:
June 18, 2023

Applications Accepted By:

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