Clk 09r

3 months ago

Victoria, Canada BC Public Service Full time

Posting Title- CLK 09R - Document Control Clerk- Position Classification- Clerk R9- Union- GEU- Work Options- On-Site- Location- Victoria, BC V9B 6X2 CA (Primary)
- Salary Range- $50,190.86 - $56,546.21 annually- Close Date- 10/24/2024- Job Type- Temporary Assignment (TA)- Temporary End Date- 7/1/2025- Ministry/Organization- BC Public Service -> Health- Ministry Branch / Division- Health - Health Sector Information, Analysis and Reporting Division- Job Summary**The Team**
The Vital Statistics Agency (Agency) is responsible through legislation for the following registries: births, deaths, stillbirths, marriages, change of name, adoptions, wills, and the health status registry. There are approximately 95,000 vital events and 60,000 wills notices filed annually. Since 1872 there have been over 5 million vital events registered, and 1.5 million wills notices filed. These records are maintained as original documents, microfilmed copies, computerized records, and indices. Annually there are over 200,000 certificates of birth death and marriage issued by the Agency based on vital event records and 15,000 searches of will notices performed.

**The Role**
Under limited supervision, the Document Control Clerk is responsible for maintaining the processes required for the timely collection, filing and retrieval of all original vital event records of the Agency (births, marriages, adoptions, death, stillbirth, changes of name, will registrations). Providing back-up coverage when required to the Registration Audit team.

**Qualifications**:
Education and Experience Requirements
- Secondary school graduation (Grade 12 graduation) or equivalent (GED).
- Experience in records management.
- Experience providing clerical/administrative support in an office setting.

Preference may be given to applicants with the following:

- One (1) or more years of experience providing clerical/administrative support in an office setting.
- Post-secondary education and/or training in office administration or a related field.
- Experience working with confidential files and handling sensitive information.
- Experience performing duties independently and under limited guidance.
- Experience working with records management systems (for example, ARCs/ORCs, TRIM, CRMS, MIS).

**About this Position**:
This is a temporary opportunity until July 1, 2025, with the possibility of extension and/or the position becoming permanent.
This position has full time on-site requirements.
An eligibility list may be established to fill future permanent and temporary vacancies.
A Criminal Record Check (CRC) will be required.
Employees of the BC Public Service must be located in BC at the time of employment.

**Working for the BC Public Service**:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

The BC Public Service is an award winning employer and offers employees competitive benefits, amazing learning opportunities and a chance to engage in rewarding work with exciting career development opportunities. For more information, please see What We Offer.

**How to Apply**:
**Cover Letter: NO -** Please do not submit a cover letter as it will not be reviewed.

**Questionnaire: YES -** You will need to complete a comprehensive questionnaire to demonstrate how you meet the job requirements. Include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and how you obtained your relevant experience. The questionnaire will take approximately 60 minutes to complete.
- Job Category- Administrative Services

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