Clk 12r
2 weeks ago
Posting Title- CLK 12R - Documents Coordinator- Position Classification- Clerk R12- Union- GEU- Work Options- Hybrid- Location- Victoria, BC V9B 6X2 CA (Primary)- Salary Range- $54,387.32 - $61,395.95 annually- Close Date- 5/7/2024- Job Type- Regular Full Time- Temporary End Date- 12/1/2024- Ministry/Organization- BC Public Service -> Health- Ministry Branch / Division- Health/ADMO- Job Summary**Bring your strong administrative experience and superior organizational skills to this position**
The Health Sector Workforce & Beneficiary Services Division (HSWBSD) is responsible for health workforce strategies and policies that contribute to effectively meeting patient and population health needs and improving patient outcomes through the efficient delivery of health services.
The Documents Coordinator, Ministry of Health reports to the Manager, Divisional Operations and serves as a critical link between the Deputy Minister’s Office, Ministry staff, stakeholders, and central agencies. Work is carried out in a high profile and fast paced office environment where client relations, tact, diplomacy, and planning are essential for the smooth operation of the office. The Documents Coordinator performs other related duties, including general support to the Records/FOI Coordinator and to the Assistant Deputy Minister’s office.
**Job Requirements**:
- Secondary school diploma or equivalent (GED); an equivalent combination of education and experience may also be considered.
- Minimum six (6) month’s experience in an office setting including each of the following:
- Proofreading, editing, and formatting a variety of documents.
- Using a records management system.
- Experience working in a high-volume office with shifting priorities and strict deadlines.
- Minimum one (1) year of experience using Microsoft Office suite, including Word and Excel.
Preference may be given give to applicants with:
- More than one (1) year experience in any of the previous requirements.
- One year or more experience working with SharePoint and Microsoft Teams
- Experience with CLIFF, eApprovals or similar document tracking systems.
- Experience providing administrative support in an executive office.
**About this Position**:
This is a 7 month temporary opportunity. A permanent appointment may result from this temporary appointment.
An eligibility list may be established to fill future temporary and permanent vacancies.
Employees of the BC Public Service must be located in BC at the time of employment.
**Working for the BC Public Service**:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.
The BC Public Service is an award-winning employer and offers employees competitive benefits, amazing learning opportunities and a chance to engage in rewarding work with exciting career development opportunities. For more information, please see What We Offer.
**How to Apply**:
**Cover Letter: NO - **Please do not submit a cover letter as it will not be reviewed.
**Questionnaire: YES - **You will need to complete a comprehensive questionnaire to demonstrate how you meet the job requirements. Include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and how you obtained your relevant experience. The questionnaire will take approximately 60 minutes to complete.
**Additional Information**:
A Criminal Record Check (CRC) will be required.
Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located at the bottom of the posting.
Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.
- Job Category- Administrative Services
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