Coordinator, Faculty of Arts

2 weeks ago

Toronto, Canada OCAD University Full time

**_Please note t_**_hat internal job postings are open only to current permanent OPSEU Local 576 Unit 1 employees and temporary OPSEU Local 576 Unit 1 employees with one year of continuous service. _**

Reporting to the Manager, Faculty of Arts and Science (FAS), the Coordinator is responsible for providing administrative support to the FAS Office and its faculty engagements and affairs, including the promotion and administration of such events in the Faculty of Arts and Science.

**Summary of Responsibilities**:

- Responsible for the coordination of performance and peer reviews for all faculty in conjunction with the Manager, Associate Dean and Dean
- Provide support for Chair search and re-appointment processes along with establishing the committees in consultation with the Manager, Associate Dean and Dean
- Responsible for ensuring faculty compliance, sessional tracking, and service tracking for faculty in consultation with the Manager and Coordinator, Academic Planning
- Provide administrative support to the Manager and Associate Dean including support related to academic misconduct, grade appeals, student petitions and elevated faculty/student issues
- Coordinate live and virtual programming and events such as speakers series, exhibitions, and community gatherings, including: coordinate and supervise Student Monitors, arrange guest travel and accommodation, reserve event, space, arrange hospitality and catering, AV and IT support and payment portals, as required
- Coordinate communications to faculty in consultation with the Manager, including the faculty newsletter and formal assessment period
- Maintain the Faculty of Arts and Science webpages and promote activities and opportunities related to Faculty of Arts and Science events and programming, including the production of posters and promotion on other digital marketing platforms
- Coordinator the onboarding of new faculty, including liaising with FCDC and IT to train faculty on Canvas, monitor the submission, updating and recording of course outlines
- Answer general inquiries from students, faculty, staff and the public
- Perform such clerical duties as: photocopying, booking rooms, scheduling appointments, preparing and following up on work requests
- Support the Manager with general administrative projects, that contribute to the successful operation of the Faculty of Arts and Science Office

**Qualifications**:

- Post-secondary degree or equivalent, with a minimum of three (3) years of administrative work experience, preferably in a post-secondary educational environment
- Proficiency in Canvas and Colleague would be considered an asset
- Proven ability to meet deadlines and work well with high volume, pressure and changing priorities
- Demonstrated commitment to the principles of equity and diversity, and experience promoting a respectful work and learning environment for students, staff and faculty
- Outstanding interpersonal, communication, composition, organizational, and analytical skills, with experience communicating effectively with a diverse population
- Demonstrated project management skills, and attention to detail, Demonstrated ability to take initiative and work both independently and collaboratively in a team environment

**Compensation**:OPSEU Unit 1, Appendix A, Grade A4; $29.76 to $39.12 per hour

**Hours of Work**:Monday to Friday, for a total of 35 hours per week. This is a temporary contract expected to continue until July 7, 2023

Interested **internal permanent OPSEU Local 576 Unit 1 or **temporary OPSEU Local 576 Unit 1 employees with one year of continuous service** **applicants** are invited to submit an updated resume, with cover letter, no later than **Thursday, March 30, 2023**.

**_We encourage members of designated equity-seeking groups to self-identify within the voluntary Applicant Questionnaire_** _._
- OCAD University is committed to providing an inclusive and barrier free experience to applicants with accessibility needs. Requests for accommodation can be made at any stage during the recruitment process. Please _contact_ _People & Culture for more information or refer to _OCAD U’s Policy of Accommodation in Employment for Persons with Disabilities_.

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