Coordinator, Faculty Engagement and Records

2 weeks ago

Toronto, Canada OCAD University Full time

Reporting to the Manager, Faculty of Arts & Science (FAS), the Coordinator, Faculty Engagement and Records coordinates faculty academic and social programming, supports faculty recruitment, hiring and career advancement, and maintains accurate faculty records to support faculty success in the Faculty of Arts and Science.

**Summary of Responsibilities**:

- Faculty Engagement and Development:_
- In conjunction with the Dean & Associate Dean, support the coordination of a faculty development program to build strong relationships with faculty and understand their individual needs and challenges, schedule regular one-on-one check in meetings with faculty, connect faculty with resources that align with their interests and needs and facilitate peer and administrative support networks
- Develop and coordinate communication strategies that gather faculty feedback and capture diverse faculty perspectives and experiences, including surveys, virtual and in-person forums, social media posts and hosting regular information and follow-up sessions with faculty to discuss implementation of suggestions and improvements
- Implement data analytics tools to efficiently analyze and visualize faculty feedback and experiences to identify trends and patterns, areas of improvement, and to inform and promote diversity and inclusion in communication strategies and academic and social programming
- In conjunction with the Dean & Associate Dean, support the development and coordination of workshops, seminars, and professional development opportunities to support faculty success and foster a culture of curiosity, collaboration and creativity, collaborating with the Faculty & Curriculum Development Centre when necessary
- Stay informed about emerging educational technologies and collaborate with faculty members, IT and Faculty & Curriculum Development Centre to integrate educational technology effectively into teaching and learning practices
- In conjunction with the Dean & Associate Dean, develop and coordinate initiatives to recognize faculty achievements, such as awards programs, faculty appreciation events, publications and newsletters to promote a culture of recognition and celebrate faculty contributions, faculty success stories and events that are inclusive and representative of diverse perspectives and experiences
- Collaborate with Manager, Associate Dean, Dean, Program Chairs and People & Culture to ensure compliance with Human Resource and Memorandum of Agreement policies, procedures and deadlines, including committee compositions, faculty appointments, faculty workload assignments, employment standards, training requirements and privacy regulations
- Support Associate Dean and faculty in the processing and promotion of academic integrity, including communicating academic integrity policies to faculty and students, supporting the processing of academic misconducts and coordinating academic integrity workshops
- Respond to inquiries from students, faculty, staff, and externals, providing accurate and timely information related to faculty records, relations and engagement
- Maintain records and documentation, adhering to financial regulations and reporting requirements, related to faculty professional development and visiting guest speakers, including arranging guest travel and accommodation, room bookings, hospitality and catering, securing AV, IT and security support when needed and processing honorariums, reimbursements, actual and budget transfers
- Support the Manager, Associate Dean and Dean in promoting diversity, equity and sustainability initiatives within the Faculty of Arts and Science Office
- Perform clerical duties such as booking rooms, scheduling appointments and requesting and following up on work requests and office maintenance as needed
- Faculty Recruitment Support:_
- Support Manager and faculty with the recruitment and hiring of research assistants, including Memorandum of Agreement policies, employment standards, training requirements and privacy regulations
- Faculty Records:_
- Support Manager, Associate Dean and Dean with compiling statistics, conducting data analysis and generating reports related to faculty records and engagement
- Explore and recommend appropriate technological tools and platforms to enhance the tracking and maintenance of faculty records and programming
- Collaboration and Communication: _
- Participate and serve as secretary to University and faculty committees, synthesizing accurate and precise minutes promptly
- Liaise between committees, departments and stakeholders, including communicating complex information and processes and ensuring committee recommendations are integrated into larger organizational strategies and processes
- Liaise with external organizations, industry partners, or professional associations to facilitate partnerships, guest speaker opportunities, or collaborative research projects that benefit faculty and enhance their professional networks
- Engage with s

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