Undergraduate Awards Coordinator

2 weeks ago

Toronto, Canada University of Toronto Full time

**Date Posted**:02/07/2024
**Req ID**: 35612
**Faculty/Division**: Faculty of Arts & Science
**Department**: Faculty Registrar
**Campus**: St. George (Downtown Toronto)
**Position Number**: 00054980

**Description**:
**About us**:
The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

**Your opportunity**:
The Office of the Faculty Registrar works closely with departments and colleges at the University of Toronto, concerning virtually all matters relating to Arts and Science students. Our department members are dedicated to aid all students to the greatest extent, to make their university experience as smooth and seamless as possible. We coordinate personal, financial, academic counselling, registration and enrolment, student records, transfer credit, petitions, final examinations, and graduation.

Under the general direction of the Associate Director, Undergraduate Awards, the Undergraduate Awards Coordinator is responsible for administering the undergraduate awards by the Office of the Faculty Registrar (OFR) and providing assistance in the areas of financial administration.

**Your responsibilities will include**:

- Analyzing processes and recommending changes for more efficient coordination of operations
- Providing proactive support to individuals in distress and making referrals to specific university services
- Tracking and monitoring distribution of awards
- Checking that applicants meet the requirements outlined in the awards criteria
- Liaising with donors and advancement staff regarding financial awards
- Disseminating information regarding the disbursement of awards
- Analyzing complex statistical reports and/or financial information for management decision-making

**Essential Qualifications**:

- Bachelor's Degree or acceptable combination of equivalent experience.
- Minimum of four (4) years of recent and related experience in awards, financial aid and grant administration in a university setting.
- Experience working with awards procedures and guidelines.
- Demonstrated experience with the student award selection process in a University environment.
- Extensive experience with ROSI, HRIS, FIS or similar systems.
- Excellent communication, presentation and interpersonal skills.
- Demonstrated superior interpersonal skills with excellent customer service orientation and ability to deal tactfully, personably and effectively with staff, students, and all other stakeholders.
- Advanced skills with MS Office (e.g. Excel and Word) and database management.
- Ability to deal personally and effectively with staff, students, and all other stakeholders.
- Must possess initiative, tact and good judgment as well as sensitivity and confidentiality.
- Demonstrated accuracy and attention to detail.
- Demonstrated time management skills and the ability to effectively prioritize work.
- Strong communication skills, both written and oral.

**To be successful in this role you will be**:

- Approachable
- Communicator
- Courteous
- Diplomatic
- Organized
- Resourceful
- Tactful
- Thoughtful

This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto’s Alternative Work Arrangements Guideline.

**Closing Date**: 02/16/2024, 11:59PM ET
**Employee Group**: USW
**Appointment Type**: Budget - Continuing
**Schedule**: Full-Time
**Pay Scale Group & Hiring Zone**:
**Job Category**: Student Services

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