Programs Assistant

3 weeks ago

Victoria, Canada University of Victoria Full time

Organizational Unit
- University of Victoria -> Faculty of Human & Social Dev -> Public Administration
- Location
- University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)
- Posting Close Date
- 7 January 2025
- Please note that positions will close at 4 p.m. on the closing date.
- FTE
- 1.0
- Salary Grade
- $4,551.00 - $4,720.00
- Additional Posting Information:

- N/A
- Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.
- Classification
- PB8
- Hours of Work
- Monday to Friday, 8:30 am - 4:30 pm
- Employee Group:

- CUPE 951 - Regular
- # of Hires Needed
- 1
- Category
- Administrative and Support Services
- About this Opportunity

The University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.

**_*This position is eligible for a Hybrid Work Arrangement*_**
- Job Summary

The School of Public Administration is an interdisciplinary unit that contributes to the development of effective societal actors who have a positive impact on government, communities, and the environment by demonstrating values of democracy, engaged and courageous scholarship, sustainability, and inclusivity. The School offers multiple undergraduate and graduate programs, delivered on campus and online, each centred on offering transformative learning opportunities to its students. We are committed to providing excellent service to the diversity of groups we serve.

The Programs Assistant (PA) works closely with the graduate and undergraduate advisors to provide essential student and administrative support for all aspects of the programs within the School. The PA also provides extensive advice and support for the delivery of online courses. Primary responsibilities involve (a) working collaboratively with advisers and other staff within the unit and across campus to attend appropriately to student-related matters; and (b) supporting the delivery of courses through preparing course materials for delivery online, on campus, or a combination of the two.

The PA handles complex administrative processes, procedures, schedules, and logistics, and provides recommendations based on experience. Extensive knowledge of University procedures, processes, and systems is required, as well as a high level of accuracy. Effective prioritisation of a complex workload, accuracy, and efficiency despite frequent interruptions, are essential for success. This position reports to the Academic Administrative Officer and receives formal supervision and guidance to determine priorities and meet objectives to achieve agreed upon goals.
- Job Requirements

**Experience**:
Must have a minimum of three (3) years of experience in a similar position, preferably in a post-secondary or institutional environment or an equivalent combination of education, training, and experience.

Preference will be given to applicants with:

- Knowledge of University systems (e.g., FAST, Banner, FMIS, Cascade, AIRS, CAPP), policies, and procedures
- Knowledge of technologies used in educational settings, such as Camtasia, Snagit, Brightspace, Echo 360, Cascade or other systems

**Knowledge/Skills/Abilities**:

- Excellent analytical, critical thinking, problem identification, and problem-solving skills
- Ability to interpret complex University, faculty, and program regulations and policies
- Excellent verbal and written communication skills
- Ability to provide excellent support services when responding to enquiries
- Ability to cultivate positive relationships with members of a variety of internal and external community contacts. Interactions may be complex and occasionally difficult in nature
- Excellent administrative and organizational skills, including ability to manage multiple priorities with a high degree of accuracy and attention to detail within deadlines and in spite of frequent interruptions
- Demonstrated good judgment and discretion
- Uses initiative to acquire new information and accomplish required tasks
- Accepts and provides feedback to colleagues to improve departmental and faculty-wide processes
- Ability to develop fluency and maintain currency with processes and rules related to student administration as well as technological changes
- Demonstrated ability to work independently as well as part of a team

**Education**:
Secondary school graduation or equivalent. Some post-secondary education would be considered an asset.

**Territory Acknowledgement**:We acknowledge and respect the Lək̓ʷəŋən (Songhees and Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.

**What UVic Offers**:To learn more click here.

  • Program Assistant

    7 months ago

    Victoria, Canada Local Government Management Association of BC Full time

    **Local Government Management Association**: **Program Assistant**: **JOIN OUR TEAM TO SUPPORT LEADERSHIP EXCELLENCE IN BC LOCAL GOVERNMENT!** Ours is a passionate, tight-knit, service-oriented team. Together we provide leading professional development and member services - all the while brainstorming, high-fiving, laughing a lot, and often sharing meals...

  • Program Assistant

    3 months ago

    Victoria, Canada University of Victoria Full time

    Organizational Unit- University of Victoria -> Continuing Studies- Location- University of Victoria - Victoria, BC V8W 2Y2 CA (Primary) - Posting Close Date- 16 October 2024- Please note that positions will close at 4 p.m. on the closing date.- FTE- 0.6- Salary Grade- $4,551.00 - $4,720.00- Additional Posting Information: - N/A- Salary posted will be...

  • Program Assistant

    7 months ago

    Victoria, Canada John Howard Society of Victoria Full time

    About the Company: The John Howard Society of Victoria is a dynamic, innovative social service organization that strives to create safe, healthy, and inclusive communities for all. Our goal is to help individuals achieve greater independence by providing support with housing, life skills, education, employment, and community-based services. Join our team and...

  • Program Assistant

    4 months ago

    Victoria, Canada University of Victoria Full time

    Organizational Unit- University of Victoria -> Student Affairs -> Student Services- Location- University of Victoria - Victoria, BC V8W 2Y2 CA (Primary) - Posting Close Date- 24 September 2024- Please note that positions will close at 4 p.m. on the closing date.- FTE- 1.0- Salary Grade- $4,305.00 - $4,438.00- Additional Posting Information: - N/A- Salary...

  • Program Assistant

    4 months ago

    Victoria, Canada Island Health Full time

    **Job Description**: In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority (Island Health) patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. This...

  • Program Assistant

    2 days ago

    Victoria, Canada Island Health Full time

    **Job Description**: In accordance with the Vision, Purpose, and Values, and strategic direction of Island Health (Vancouver Island Health Authority), patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. Reporting to...

  • Program Assistant

    4 months ago

    Victoria, Canada Island Health Full time

    **Job Description**: In accordance with the Vision, Purpose, Values, and strategic direction of the Vancouver Island Health Authority (Island Health), patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. Reporting to...

  • Program Support Assistant

    3 months ago

    Victoria, Canada Saanich Neighbourhood Place Full time

    The Program Support role encompasses the positions of Childminding, Program Assistant, and Facility Attendant. Schedules often vary. Shifts will be held primarily during the morning and early afternoon on weekdays. Program Support staff may be asked to work in any support position, based on their skills and experience. A brief description of each position...

  • Food Programs Assistant

    6 days ago

    Victoria, Canada Fairfield Community Place Full time

    **About us** The FGCA is a non-profit charitable society governed by a Board of Directors. We are a multi-faceted community organization that runs licensed programs (preschool, out-of-school care and daycare) and community programs and services for individuals of all ages and stages. **Job summary**: - The Food Programs Assistant picks up food donations,...

  • Food Programs Assistant

    2 months ago

    Victoria, Canada Fairfield Gonzales Community Association Full time

    **JOB POSTING: Food Programs** **Assistant** Anticipated start: November 19, 2024 Posting date: November 14, 2024 Posting open until position is filled. **_The Fairfield Gonzales Community Association is a non-profit society that enhances quality of life in _** **_our neighbourhood by providing various services to over 20,000 users annually. As an...

  • Program Support Assistant

    7 days ago

    Victoria, Canada Saanich Neighbourhood Place Full time

    Program Support Assistants work in a variety of roles to support the other programs we offer. Childminding is the primary task, but reception and facility attendant are also part of the role. We are looking for reliable, mature people who enjoy working with families and children to join us. Some experience in family work is desirable, but we will also train...

  • Educational Assistant

    3 months ago

    Victoria, Canada School District #61 (Greater Victoria) Full time

    Educational Assistant - Training Program November 18- December 6th, 2024 Are you looking to join our District? Do you want to make a difference in the everyday lives of children? We have an opportunity for you! At the Greater Victoria School District, we believe in the value of high expectations and in every individual's capacity to learn and positively...

  • Healthcare Assistant Program Instructor

    3 days ago

    Victoria, Canada ABM College Full time

    **Job Overview** **Edison College Canada**, sister-institution of ABM College, established in 1973, is accredited and recognized by The Private Training Institutions Branch (PTIB) of the Ministry of Post-Secondary Education and Future Skills. Being a student-centered institution, our mandate is to offer in-demand programs with excellent employment outcomes,...

  • Healthcare Assistant Program Instructor

    4 days ago

    Victoria, Canada ABM College Full time

    Job OverviewEdison College Canada, sister-institution of ABM College, established in 1973, is accredited and recognized by The Private Training Institutions Branch (PTIB) of the Ministry of Post-Secondary Education and Future Skills. Being a student-centered institution, our mandate is to offer in-demand programs with excellent employment outcomes, to which...

  • Na'tsa'maht Classroom Program Assistants

    7 months ago

    Victoria, Canada School District #62 (Sooke) Full time

    NA’TSA’MAHT CLASSROOM PROGRAM ASSISTANT (Temporary) TWO POSITIONS FOR THE SOOKE SCHOOL DISTRICT WITH AN ASSIGNMENT AT ELEMENTARY/MIDDLE SCHOOLS IN THE BELMONT AND ROYAL BAY FAMILY OF SCHOOLS. THIRTY HOURS PER WEEK (6 hours per day), MONDAY-FRIDAY. SCHEDULE AND LOCATION SUBJECT TO CHANGE. A SHIFT CHANGE NOTICE, 5 WORKING DAYS WILL BE PROVIDED AS PER...

  • Na'tsa'maht Classroom Program Assistant

    4 months ago

    Victoria, Canada School District #62 (Sooke) Full time

    NA’TSA’MAHT CLASSROOM PROGRAM ASSISTANT (Temporary) ONE POSITION FOR THE SOOKE SCHOOL DISTRICT WITH AN ASSIGNMENT AT SANGSTER AND WISHART ELEMENTARY SCHOOLS. THIRTY HOURS PER WEEK. (WISHART - MONDAY, TUESDAY; SANGSTER - WEDNESDAY; WISHART AM/SANGSTER PM - THURSDAY; SANGSTER - FRIDAY) QUALIFICATIONS AS PER JOB DESCRIPTION. RATE OF PAY AS PER THE...

  • Clk 09r

    3 months ago

    Victoria, Canada BC Public Service Full time

    Posting Title- CLK 09R - Program Assistant- Position Classification- Clerk R9- Union- GEU- Work Options- Location- Victoria, BC V9B 6X2 CA (Primary) - Salary Range- $50,190.86 - $56,546.21 annually- Close Date- 10/21/2024- Job Type- Regular Full Time- Temporary End Date- Ministry/Organization- BC Public Service -> Health- Ministry Branch / Division- Health-...

  • Clk 09r

    2 months ago

    Victoria, Canada BC Public Service Full time

    Posting Title- CLK 09R - Program Assistant- Position Classification- Clerk R9- Union- GEU- Work Options- Hybrid- Location- Victoria, BC V9B 6X2 CA (Primary) - Salary Range- $50,190.86 - $56,546.21 annually- Close Date- 11/28/2024- Job Type- Regular Full Time- Temporary End Date- Ministry/Organization- BC Public Service -> Health- Ministry Branch / Division-...

  • Clk 12r

    4 months ago

    Victoria, Canada BC Public Service Full time

    Posting Title- CLK 12R - Program Assistant- Position Classification- Clerk R12- Union- GEU- Work Options- Hybrid- Location- Victoria, BC V9B 6X2 CA (Primary) - Salary Range- $54,387.32 - $61,395.95 annually- Close Date- 9/18/2024- Job Type- Regular Full Time- Temporary End Date- Ministry/Organization- BC Public Service -> Public Safety & Sol General-...

  • Healthcare Assistant Program Education Lead

    4 days ago

    Victoria, British Columbia, Canada ABM College Full time

    Job OverviewEdison College Canada, a renowned educational institution established in 1973, holds accreditation and recognition from The Private Training Institutions Branch (PTIB) of the Ministry of Post-Secondary Education and Future Skills. As a student-centered institution, our primary mandate is to offer in-demand programs with exceptional employment...