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Program Assistant

4 weeks ago

Courtenay, Canada Island Health Full time

**Job Description**:
In accordance with the Vision, Purpose, Values, and strategic direction of the Vancouver Island Health Authority (Island Health), patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

Reporting to the Coordinator, Administrative Services, the Program Assistant provides support to a range of Programs within Mental Health and Substance Use, projects and initiatives. Performs a variety of clerical and administrative duties such as managing Psychiatrist and/or clinical team appointment bookings with clients; maintaining files; typing letters and tables and data entry; photocopying; setting up meetings and taking minutes.

**QUALIFICATIONS**:
**Education, Training And Experience**:

- Grade 12 graduation.
- Office Administration Certificate including courses in word processing, spreadsheet and database software.
- Three (3) years recent related administrative or secretarial experience in a similar environment.
- MHSU experience required.
- Or an equivalent combination of education, training and experience.

**Skills And Abilities**:

- Ability to type 60 wpm.
- Demonstrated skills in MS Office, including Word, Excel, Outlook and PowerPoint.
- Ability to communicate effectively, both verbally and in writing.
- Ability to operate related equipment.
- Ability to plan, organize and prioritize.
- Business writing skills.
- Ability to establish and maintain rapport with Psychiatrists and clinicians.
- Knowledge of general office procedures.
- Ability to analyze and resolve problems.
- Physical ability to carry out the duties of the position.

**Job Requirements**: