Program Assistant

3 months ago

Victoria, Canada University of Victoria Full time

Organizational Unit- University of Victoria -> Continuing Studies- Location- University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)
- Posting Close Date- 16 October 2024- Please note that positions will close at 4 p.m. on the closing date.- FTE- 0.6- Salary Grade- $4,551.00 - $4,720.00- Additional Posting Information:
- N/A- Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.- Classification- PB8- Hours of Work- To be determined- Employee Group:
- CUPE 951 - Regular- # of Hires Needed- 1- Category- Administrative and Support Services- About this OpportunityAre you someone who thrives working in a fast-paced student-centered environment? Do you enjoy working with a group of dynamic like-minded people?

If you answered yes to these two questions, then read on.

The University of Victoria is considered one of the leading employers in the City of Victoria. UVic offers a competitive salary plus an extensive benefit package, professional development opportunities and much more.

**_*This position is eligible for a Hybrid Work Arrangement and a Modified Work Schedule*_**
- Job SummaryThe Program Assistant provides administrative support to the Languages, Arts and Culture program area within the Division of Continuing Studies (DCS). Responsibilities include registration, assistance with program development & delivery, processing and maintenance of financial records, general office duties and administration. Due to the diversity of this program area, the Program Assistant must be able to work independently and possess an excellent understanding of DCS and the University of Victoria policies and procedures, particularly when working with students and instructors.

This position reports to the Director but works closely with and receives guidance from the Program Coordinators. This position is a key resource for the students enrolled in a diversity of courses and programs and must have a solid understanding of DCS and the program area they are responsible for.

While assignments to program areas can change based on operational needs, the current position will be responsible for a variety of programs within the Language, Arts and Cultural Program area.
- Job Requirements**Experience**:

- At least three years of experience in providing administrative support, preferably with adult learners in a post-secondary or institution environment.

Preference will be given to applicants with:

- Knowledge of UVic policies, procedures and regulations regarding students
- Knowledge of UVic systems, including DCS Student Information System (OASIS), Brightspace, FAST and Banner

Note that equivalent combinations of education and experience may be considered.

**Knowledge, Skills and Abilities**:

- Basic understanding of accounting principles
- Office Administration skills - managing processes, tracking resources, calendaring, purchasing supplies
- Ability to work under pressure in a fast-paced environment with ease and confidence
- Ability to use good judgment, resourcefulness, diplomacy, sensitivity and discretion while managing workflow
- Ability to provide exceptional customer-service
- Ability to develop and maintain positive relationships
- Proficient with Microsoft Office, Word, Outlook, Excel, PowerPoint
- Ability to take initiative and to problem-solve

**Competencies**:

- **Focus on Quality** - continuously monitor the quality of work, and where possible, identify opportunities to update systems, spaces, processes and policies to maximize efficiency and improve how things are done.
- **Remain Agile** - adapt to changing business needs, conditions, and work responsibilities.
- **Develop Partnerships** - identify ways to promote collaboration, partnership and cross-divisional activities that share knowledge and pool resources to get things done.

**Territory Acknowledgement**:We acknowledge and respect the Lək̓ʷəŋən (Songhees and Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.

**What UVic Offers**:To learn more click here.

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