Administrative Coordinator

2 weeks ago

London, Canada Wellspring London and Region Full time

**ADMINISTRATIVE COORDINATOR**

**SALARY: CAD $44,000 - $50,000 YEARLY**
**LONDON ONTARIO**
**FULL TIME**
**ADMINISTRATIVE/CLERICAL SUPPORT**

**SUMMARY**
Wellspring London & Region/Stratford is a not for profit organization that supports people directly affected by a cancer diagnosis and their immediate caregivers, with no cost programs and services. We serve the Southwestern Ontario region and have office locations in London and Stratford. We are currently seeking an Administrative Coordinator to join our team in our London office. This position will be based in the London office, with occasional travel to Stratford. Fridays are working from home.

**DESCRIPTION**
Wellspring London & Region/Stratford provides no-cost programs, support services and resources in a warm and supportive gathering place (both virtually and in-person) for individuals living with cancer, and those who care for them.

Wellspring London & Region/Stratford is seeking an experienced Administrative
Coordinator to help with organizing our day-to-day administrative operations and financial aspects of our organization. This position requires an independent worker who will support operations within the Wellspring London and Wellspring Stratford offices.
This position will require some travel to Stratford to support this community but is mainly based out of the London office.

**RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO**:
**Administrative**
- Record and control office and program inventory supplies
- Record minutes from monthly board of director’s meetings and board appointed committee meetings, and help the Executive Director with preparation of documents to be distributed
- Maintain open communication with Wellspring volunteers and staff regarding new policies, processes or organizational changes
- Maintain updated board lists and board orientation binders
- Ensure Raisers Edge records are updated and changed as needed
- Responsible for mail pick up, drop off and distribution within the office
- Support the Wellspring volunteers to maximize members’ experience

**Fund Development & Finance**
- Sort and organize database queries and create appropriate templates, supporting the Fund Development and Program teams
- Assist with the preparation of bulk mailings, ie. Newsletters, annual fundraising campaigns
- Assist at events as needed under the supervision of the Director of Fund

Development
- Process cash, credit card and cheque transactions for donations, store purchases and special events (London and Stratford)
- Collect Wellspring mail and distribute as needed
- Provide notification for in memory and in honour donations
- Issue charitable and business receipts for London and Stratford
- Maintain donation and deposit records in database for London and Stratford
- Prepare deposits for London and Stratford centres and transport to bank weekly
- Reconcile monthly transactions for London and Stratford Centres
- Assist with year-end audit
- Reconcile year end transactions for London and Stratford centres

**Recognition and Stewardship**
- Support and enhance the organization’s efforts to establish and maintain positive, effective relationships with donors, sponsors, volunteers, Wellspring members and community partners
- Maintain Wellspring centre bulletin boards with updated information and resources
- Work with Program Manager in identifying opportunities for recognition of staff

(including Y), Wellspring members and volunteers

**General**
- Provide timely background materials, updates and briefing notes, as may be required by the Wellspring Directors

**Required Education / Experience**
- Clear written communication and excellent command of the English language, both written and verbal are required
- College diploma or University degree required with a minimum of 3 years administrative experience.
- College diploma or University degree in a related field an asset
- Fluidity in Microsoft office 365 required
- 3-5 years of work experience using Raisers Edge database systems
- Vulnerable screening check required.

Thank you for your interest. Applications will be reviewed as they are received. Only those applicants selected for an interview will be contacted.

Wellspring London & Region/Stratford is an equal opportunity employer.

**Salary**: From $22.60 per hour

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- Paid time off
- RRSP match
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift

Ability to commute/relocate:

- London, ON: reliably commute or plan to relocate before starting work (preferred)

**Education**:

- AEC / DEP or Skilled Trade Certificate (preferred)

**Experience**:

- Administrative experience: 2 years (preferred)

Work Location: In person

Expected start date: 2023-06-12

  • Administrative Coordinator

    2 days ago

    London, Canada Fanshawe Student Union Full time

    **Job Posting date: May 1, 2024** **Job Closing date: May 8, 2024** **Temporary Full-Time Administrative Coordinator (June 2024 - April 2025)** **35 hours per week** **Summary** The Administrative Coordinator, reporting to the Administrative Services Manager, will undertake a diverse range of administrative tasks in support of senior management and the...

  • Administrative Coordinator

    3 days ago

    London, Canada Western University Full time

    **Classification & Regular Hours**: Hours per Week: 35 Salary Grade: 13 **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek...

  • Client Services

    14 hours ago

    London, Canada Western Research Parks Full time

    **1.** **About Us**: Established in 1989, Western Research Parks are one of Canada’s leading science and technology parks and are a critical innovation and commercialization asset supporting Western University. Western Research Parks recently launched a new strategic framework with the vision to be recognized globally as a model for interdisciplinary...

  • Executive Administrative Coordinator- Administration

    Found in: Jooble CA O C2 - 1 week ago

    London, ON, Canada Ahria Consulting Full time

    Ready to expertly juggle the demands of supervising a dynamic team, overseeing comprehensive administrative and facilities management ? Have you mastered the art of administrative excellence, transforming operational efficiency and team performance? The Manager of Administrative Services plays a pivotal role in the operational backbone of our...

  • Residence Administrative Coordinator

    14 hours ago

    London, Canada Western University Full time

    **Classification & Regular Hours**: Hours per Week: 35 Salary Grade: 13 Please note, this is a temporary full time opportunity, covering a leave, with an anticipated end date of March 1st, 2025. **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing...

  • Administrative Sergeant

    15 hours ago

    London, Canada Western University Full time

    **Classification & Regular Hours**: Hours per Week: 40 Salary Grade: 15 **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek...

  • Sales Coordinator

    3 days ago

    London, Canada PermaCorp Group of Companies Full time

    Reporting to the Director of Sales, the Sales Coordinator will be integral to the achievement of sales targets by supporting sales representatives, coordinating sales activities, and maintaining good customer relationships. The sales coordinator's responsibilities include supporting sales, ensuring customer satisfaction, coordinating with other departments,...

  • Care Coordinator

    2 days ago

    London, Canada Lifemark Health Group Full time

    **Care Coordinator - Lifemark Health Group** The **Care Coordinator **is responsible for fostering a strong relationship between the clinic and its customers, including patients, staff, funders and referral sources. This is achieved by efficiently providing administrative support and coordinating clinic activity with friendly, enthusiastic and professional...

  • Service Department Coordinator and Administrator

    4 days ago

    London, Canada Mobility 1st Ltd Full time

    Mobility 1st Ltd is the leading Rehab and Mobility Company in Southern Ontario. We encourage open communication, recognize and reward performance, and provide opportunity for growth. We are seeking a determined team player who would like to join our team. At Mobility 1st Ltd., we feel it is a great privilege and responsibility to serve our...

  • Coordinator/officer

    4 days ago

    London, Canada Western University Full time

    **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as...

  • ADMINISTRATION - Hygiene Coordinator

    5 days ago

    London, Canada MCA Dental Group Limited Full time

    London, ON, Canada Req #314 Tuesday, April 23, 2024 Hygiene Coordinator Wanted at Our Dynamic Dental Office!Are you passionate about oral health and patient care? Do you have a knack for organization and love to coordinate? If so, we have the perfect opportunity for you!About UsWe are a fast-growing dental practice committed to providing our patients...

  • ADMINISTRATION - Hygiene Coordinator

    5 days ago

    London, Canada MCA Dental Group Limited Full time

    London, ON, Canada Req #314 Tuesday, April 23, 2024 Hygiene Coordinator Wanted at Our Dynamic Dental Office!Are you passionate about oral health and patient care? Do you have a knack for organization and love to coordinate? If so, we have the perfect opportunity for you!About UsWe are a fast-growing dental practice committed to providing our patients...

  • ADMINISTRATION - Hygiene Coordinator

    5 days ago

    London, Canada MCA Dental Group Limited Full time

    London, ON, Canada Req #314 Tuesday, April 23, 2024 Hygiene Coordinator Wanted at Our Dynamic Dental Office!Are you passionate about oral health and patient care? Do you have a knack for organization and love to coordinate? If so, we have the perfect opportunity for you!About UsWe are a fast-growing dental practice committed to providing our patients...

  • Sales Coordinator

    Found in: Talent CA C2 - 1 week ago

    London, Canada AutoCanada Full time

    Sales Coordinator Porsche Centre London London , ON Porsche Centre London  is looking for a Sales Coordinator.  The Sales Coordinator plays a crucial role in supporting the sales team by efficiently managing sales files, maintaining vehicle records, and providing administrative assistance. This position requires meticulous attention to detail,...

  • Intake Coordinator

    2 days ago

    London, Canada Talk Therapy London & Middlesex Counselling Services Full time

    Job Summary: We are seeking a detail-oriented and organized individual to join our team as an Intake Coordinator. The Intake Coordinator will be responsible for managing the intake process for new clients, ensuring accurate and timely collection of client information, and providing exceptional customer service. **Responsibilities**: - Conduct intake...

  • Project Coordinator

    6 days ago

    London, Canada Alimentiv Full time

    **Location**: London, Ontario **Job Salary**: $39,000 - $65,000 + bonus **Job Title**: Project Coordinator (Full-time, permanent) **Department**: Medical Research & Development **Job Summary**: Provide administrative, clerical, implementation and/or processing support to the project teams and stakeholders. Assist with document/process/report development,...

  • Client Services Coordinator

    3 days ago

    London, Canada Lending Hand Homecare Full time

    **Part Time Client Services Coordinator - Hybrid** The Client Services Coordinator is responsible for fostering a strong relationship between Lending Hand Home Care and its clients, their families and our caregivers. This is achieved by efficiently providing administrative support and coordinating client schedules with a friendly, enthusiastic and...

  • Care Coordinator Manager

    5 days ago

    London, Canada Lifemark Health Group Full time

    **Care Coordinator Manager - Lifemark Health Group** **Location**: The **Care Coordinator Manager** is responsible for ensuring the day-to-day operations of a clinic runs smoothly within the ‘front and back’ end, for both patients and staff. The position works closely with a Clinic Director/Manager or Business Lead and may manage other administrative or...

  • Administrative Assistant

    6 days ago

    London, Canada MPDirect, Inc. Full time

    **Responsibilities**: - Provide administrative support - Generate and distribute schedules, presentations, reports and scorecards - Schedule and coordinate meetings, training and travel arrangements - Maintain and update various documentation, meeting minutes, contact lists, training materials and internal communications platform - Coordinate departmental...

  • Sales Coordinator

    14 hours ago

    London, Canada Brandt Full time

    Brandt is currently seeking a Sales Coordinator for our London Construction & Forestry location. This position is responsible for providing support and coordinating the functions of the sales department. Duties & Responsibilities - New & used wholegoods and attachment inventory control - Administration of sales and inventory-related items - Work with the...