Residence Administrative Coordinator

3 weeks ago

London, Canada Western University Full time

**Classification & Regular Hours**:
Hours per Week: 35

Salary Grade: 13

Please note, this is a temporary full time opportunity, covering a leave, with an anticipated end date of March 1st, 2025.

**About Western**:
Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

**About Us**:
The Department of Housing is committed to providing a first-class residence experience for over 5,300 Western students while supporting the academic mission of the University and ensuring profitability and cost effectiveness of the Housing operation. We provide thriving residence communities which engage our diverse student population.

**Responsibilities**:
The Residence Administrative Coordinator is a key member of the Residence Life Management Team. The role reports directly to the Director of Housing and will provide a variety of process, project, administrative and logístical support to the Director, senior Housing leaders (Associate Directors) as well as the Associate Vice President of Housing and Ancillary Services. This role supports the management of all administrative, financial, and logístical functions for the residence life program. The role may also participate on working committees and manages programs and/or projects ensuring Housing leaders have the required information, documentation, and resources to optimally manage the residence system.

**Qualifications**:

- Education:
- Undergraduate Degree in Business Administration or Management & Organizational Studies
- Canadian Institute of Management (CIM) designation preferred
- Experience:
- Five years progressive administrative management experience, including financial management experience
- Project management experience
- Five years progressive administrative management experience supporting a senior leader preferred
- Experience in an academic setting or public sector organization, particularly in student affairs preferred

Knowledge, Skills & Abilities:
- Excellent verbal and written communication skills and confidence dealing with all levels of an organization
- Familiarity with collection and analysis of data along with solid report writing skills
- Ability to establish and build healthy working relations and partnerships with clients, peers and external stakeholders
- Advanced computer skills including spreadsheet design, creative presentation design, work processing and database management
- Exceptional organizational skills, including managing competing priorities and an ability to adapt quickly to emerging priorities
- Strong attention to detail and an ability to process information with a high level of accuracy
- Strong proofreading abilities with an excellent command of the English language
- Solid financial understanding, working knowledge of accounting principles, and skills in tracking expenses and creating budgets
- Demonstrated project management skills with the ability to manage multiple projects from conception to completion within tightly prescribed timelines
- Proven ability and natural inclination to interact with people in a professional, respectful and diplomatic manner
- Ability to professionally handle challenging inquiries while demonstrating confidence and good judgment
- Advanced problem solving skills and critical thinking to resolve complex issues Well-developed facilitation and presentation skills
- Ability to follow a flexible work schedule, including evenings and weekends

**Western Values Diversity**:
**Please Note**:
We thank all applicants for their interest; however, only those chosen for an interview will be contacted.

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