Executive Administrative Coordinator- Administration
3 weeks ago
Ready to expertly juggle the demands of supervising a dynamic team, overseeing comprehensive administrative and facilities management ?
Have you mastered the art of administrative excellence, transforming operational efficiency and team performance?
The Manager of Administrative Services plays a pivotal role in the operational backbone of our client’s organization, overseeing a broad range of critical operational administrative functions to ensure smooth day-to-day operations of the agency and efficient administrative practices. The Manager holds responsibility for the effective management, operation, and development of administrative-related functions in specific areas including Supervisory, Administrative, Facilities Management, and Communications and Fundraising Coordination.
This role demands a blend of leadership, strategic planning, and hands-on execution to ensure the smooth running of our administrative functions. They are adaptable, flexible, and responsive to change needs. Guide and oversee the administrative team, ensuring a professional and efficient working environment. You will be responsible for the recruitment, training, and performance management of your team, aligning their efforts with the organization's goals.
Drive the development and implementation of administrative policies and procedures, streamlining operations to enhance efficiency and compliance. Your oversight of day-to-day administrative tasks, from managing correspondence and supplies to coordinating office services, will be essential.
Your role in organizing meetings, preparing documentation, and managing special projects will facilitate informed decision-making and organizational effectiveness.
Privacy and Compliance : Act as the Privacy Officer, ensuring that all practices are in line with relevant legislation and standards, safeguarding clients' and organizational data integrity.
Facility Management : Ensure facilities are safe, functional, and conducive to staff and clients' needs. of a post-secondary undergraduate degree in Business Administration, Management, or related field
~3 – 5 years proven leadership experience in administrative management, with a track record of supervising and developing high-performing teams
~ proficiency in the use of personal computers, mobile devices, standard business and productivity software (i.e. Microsoft Office).
best practices including social media channels
Dale Brain Injury Services (DBIS) is a not-for-profit agency that is an internationally recognized community-based rehabilitation organization that provides exceptional services to individuals and families living with the effects of an acquired brain injury. The objective of all our services is to work with each client to maximize their potential for independence, reintegration into the community, participation in meaningful activities and positive relationships. At DBIS we provide a continuum of high quality, client-centered services to persons affected by an acquired brain injury. DBIS offers a variety of programs to meet the diverse needs of families including, Group Services, Assisted Living, Community Transitional Services and Respite programs for individuals living with an acquired brain injury. By providing services that are accessible, evidence-based, and responsive to the changing needs of our clients, our community, and our partners, we support individuals to maximize their strengths and live healthy, meaningful lives.
DBIS is committed to building and sustaining a diverse, inclusive, and equitable working environment for all clients, students, staff, and volunteers. We believe all team members enrich their diversity by exposing them to a broad range of ways to understand and engage with the world.
In addition to providing fulfilling work and a flexible work environment, DBIS believes that everyone should share in the team’s success in a material way. Accommodations are available on request for candidates taking part in all aspects of the selection process. Dale Brain Injury Services is committed to building and fostering an environment where the team feels included, valued, and heard. DBIS believes that a strong commitment to diversity, equity, and inclusions enables them to make the world better for everyone. We welcome applications from Black, Indigenous, people of colour, racialized persons, people living with disability, 2SLGBTQ+ persons, and/or people with intersectional identifies.
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