Current jobs related to Vphr Project and Administrative Coordinator - Vancouver - University of British Columbia
-
Administrative Coordinator
2 weeks ago
Vancouver, British Columbia, Canada DIMEX PROJECT MARKETING & CONSULTING INC Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Office Administrator to join our team at DIMEX PROJECT MARKETING & CONSULTING INC. As an Office Administrator, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative Support: Provide...
-
Project Coordinator
2 weeks ago
Vancouver, British Columbia, Canada Peter Lucas Project Management Inc. Full timeAbout Peter Lucas Project Management Inc.We are a leading project management company that invests in people, community, and cutting-edge technology to deliver exceptional project results. Our team is passionate about providing innovative solutions to complex problems.Job SummaryWe are seeking a highly organized and detail-oriented Project Administrator to...
-
Project Coordinator
2 weeks ago
Vancouver, British Columbia, Canada Peter Lucas Project Management Inc. Full timeAbout Peter Lucas Project Management Inc.We are a leading project management company that invests in people, community, and cutting-edge technology to deliver exceptional project results. Our team is passionate about providing innovative solutions to complex problems.Job SummaryWe are seeking a highly organized and detail-oriented Project Administrator to...
-
Administrative Coordinator
3 weeks ago
Vancouver, British Columbia, Canada DIMEX PROJECT MARKETING & CONSULTING INC Full timeAdministrative Coordinator Job DescriptionWe are seeking an experienced Administrative Coordinator to join our team at DIMEX PROJECT MARKETING & CONSULTING INC. The ideal candidate will have strong organizational skills and attention to detail.Key Responsibilities:Implementing and reviewing new administrative procedures to ensure seamless operations...
-
Administrative Coordinator
1 week ago
Vancouver, British Columbia, Canada DIMEX PROJECT MARKETING & CONSULTING INC Full time{"h2": "Job Summary", "p": "We are seeking an experienced Office Administrator to join our team at DIMEX PROJECT MARKETING & CONSULTING INC. As an Office Administrator, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and maintaining accurate records. If you have a strong background in...
-
Administrative Coordinator
1 week ago
Vancouver, British Columbia, Canada DIMEX PROJECT MARKETING & CONSULTING INC Full time{"h2": "Job Summary", "p": "We are seeking an experienced Office Administrator to join our team at DIMEX PROJECT MARKETING & CONSULTING INC. As an Office Administrator, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and maintaining accurate records. If you have a strong background in...
-
Project Coordination Specialist
1 month ago
Vancouver, British Columbia, Canada Peter Lucas Project Management Inc. Full timeCompany Overview:Peter Lucas Project Management Inc. is dedicated to investing in talent, community engagement, and innovative technology to ensure top-tier project execution.Position Summary:We are seeking a skilled Project Administrator to support our Project Managers in a collaborative and dynamic environment. This role is essential for maintaining...
-
Project Coordination Specialist
1 month ago
Vancouver, British Columbia, Canada Peter Lucas Project Management Inc. Full timeCompany Overview:Peter Lucas Project Management Inc. is dedicated to investing in individuals, communities, and advanced technologies to ensure top-tier project execution. We are currently seeking a Project Administrator to enhance our operational efficiency.Position Summary:The Project Administrator plays a crucial role in supporting Project Managers...
-
Project Coordination Specialist
1 month ago
Vancouver, British Columbia, Canada Peter Lucas Project Management Inc. Full timeCompany Overview:Peter Lucas Project Management Inc. is dedicated to investing in its workforce, community, and advanced technology to ensure top-tier project execution. We are currently seeking a Project Administrator to enhance our operations.Position Summary:In this role, you will be integral in supporting Project Managers on-site, collaborating with...
-
Project Coordinator
24 hours ago
Vancouver, British Columbia, Canada Kasian Architecture Interior Design and Planning Full timeProject Administrator Opportunity at KasianWe are seeking a highly organized and detail-oriented Project Administrator to join our team in Vancouver. As a Project Administrator, you will play a critical role in ensuring the smooth delivery of projects across various sectors, including commercial, workplace, healthcare, and more.Key Responsibilities:Partner...
-
Project Coordinator
22 hours ago
Vancouver, British Columbia, Canada Kasian Architecture Interior Design and Planning Full timeProject Administrator Opportunity at KasianWe are seeking a highly organized and detail-oriented Project Administrator to join our team in Vancouver. As a Project Administrator, you will play a critical role in ensuring the smooth delivery of projects across various sectors, including commercial, workplace, healthcare, and more.Key Responsibilities:Partner...
-
Project Administrator
3 months ago
Vancouver, Canada NORAM Engineering and Constructors LTD Full time**NORAM Electrolysis Systems Inc. (NESI) is looking for a skilled and self-motivated individual to join our team as a Project Administrator.** **Duties**: - Provide administrative support including editing documents, management of expenses and filing - General engineering project administrative duties including: - Ensuring that all paper and electronic...
-
Administrative Coordinator
4 months ago
Vancouver, Canada The KidSafe Project Society Full time**Role**:Administrative Coordinator (Hybrid) **Type: Permanent**, Full-time **Reports to**: Director of Programs **Hours**: 35 hours / week **Department**:Programs Are you passionate about making a positive impact on young lives? Join us at KidSafe and be part of an inspiring team where every day is an adventure in creating a safe, fun, and enriching...
-
Office Administrator
3 months ago
Vancouver, Canada Charter Project Delivery Full time**Key Responsibilities**: - Greet and welcome guests and provide general administrative support to the office - Event organization - Environmental health and safety - Coordinate appointments and schedule and help the office run smoothly - Prepare and curate documents and provide reliable support for office operations by creating procedures and communicating...
-
Administrative Assistant
2 weeks ago
Vancouver, Canada Colliers Project Leaders Full timeOverview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the...
-
Project Coordinator/administrator
3 months ago
North Vancouver, Canada PortWise Full timeFounded in 2018, PortWise combines over 25 years of corporate engineering firm experience in the Lower Mainland and beyond with the passion and skillset required to manage and see large-scale projects through from concept to completion. As our project portfolio quickly expands, we are seeking an experienced project coordinator/administrator who is eager to...
-
Project Coordinator
3 weeks ago
Vancouver, British Columbia, Canada Kasian Architecture Interior Design and Planning Full timeProject AdministratorWe are seeking a highly organized and detail-oriented Project Administrator to join our team at Kasian Architecture Interior Design and Planning.About Our CompanyKasian is a global design organization with a passion for transforming ordinary spaces into extraordinary experiences. With almost 40 years of design excellence, we leverage the...
-
Administrative Coordinator
5 days ago
Vancouver, British Columbia, Canada DIMEX PROJECT MARKETING & CONSULTING INC Full time{"h2": "Job Summary", "p": "We are seeking an experienced Office Administrator to join our team at DIMEX PROJECT MARKETING & CONSULTING INC. As an Office Administrator, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and maintaining accurate records. If you have a strong background in...
-
Administrative Coordinator
5 days ago
Vancouver, British Columbia, Canada DIMEX PROJECT MARKETING & CONSULTING INC Full time{"h2": "Job Summary", "p": "We are seeking an experienced Office Administrator to join our team at DIMEX PROJECT MARKETING & CONSULTING INC. As an Office Administrator, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and maintaining accurate records. If you have a strong background in...
-
Project Coordinator/administrator
4 months ago
North Vancouver, Canada Hart Tipton Construction Full timePrepare accurate quotes and bid packages for residential custom homes - Collaborate with project managers to ensure timely and efficient coordination of projects - Assist with various administrative tasks, including HR support and maintaining project files, data entry, administrative tasks - Utilize SmartSheet software to track project progress and update...
Vphr Project and Administrative Coordinator
3 months ago
Staff - Non Union
Job Category
M&P - Excluded M&P
Job Profile
XMP - Administration, Level A
Job Title
VPHR Project and Administrative Coordinator
Department
Human Resources Administration | Central Human Resources
Compensation Range
$5,622.33 - $8,081.00 CAD Monthly
The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.
Posting End Date
March 5, 2024
Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.
Job End Date
Jul 24, 2024
This position is expected to be filled by promotion/reassignment and is included here to inform you of its vacancy at the University.
Job Summary
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career
The VPHR Project and Administrative Coordinator is responsible for the day to day operations of the HR office and VPHR projects. The position is responsible for developing, implementing and evaluating the administrative operational processes, systems, and procedures for the VPHR office; while liaising with all employees and departments across Central HR for implementation.
The VPHR Project and Administrative Coordinator reports to and works in collaboration with the Executive Assistant to the Vice-President Human Resources in effectively administrating the HR departmental unit’s needs. This position coordinates and oversees administrative activities of the HR office related to financial management, planning and procurement, facilities management and information systems. Works closely with the Vice-President, Associate Vice-President’s, and Executive Assistant to ensure the smooth running of the central HR portfolio office.
Organizational Status
This position reports to the Executive Assistant to the Vice-President, Human Resources.
Work Performed
- Manages administrative operations for the VPHR office, including problem-solving, identifying areas for improvement, information gathering and liaising with key stakeholders to meet changing work needs, and maintaining systems and records management.
- Develops, implements and evaluates new projects, processes and procedures, systems, and initiatives in support of the VPHR Office and to improve cross-functional systems of the Central HR office.
- Oversees a smooth and positive onboarding experience for new employees joining the HR team; including reviewing current onboarding processes and recommending and implementing areas for improvements. Developing a comprehensive process to ensure hiring managers have all the tools and resources to efficiently and effectively onboard and offboard employees in the Central HR Office.
- Responsible for HR departmental space and facilities; including advising on planning and negotiating space for the Department. Manages office moves, repairs, renovations and office furnishings. Implements systems and procedures for office equipment inventory, records management, building maintenance and service contracts. Researches, negotiates and finalizes agreements, leases or purchases (office equipment, furniture etc.). Identifies and recommends to the VPHR Office more effective ways to utilize space.
- Leads HR’s support in collaborative projects and events working closely with UBC Ceremonies & Events and staff across a variety of departments; including the 25-Year Club, Quarter Century Club, Welcome Back Staff UBC BBQ, President’s Service Awards, etc.
- Responsible for developing and maintaining processes to ensure accurate records of all HR wide organizational charts, distribution lists, floor plans, and other HR high level documents.
- Manages operating accounts for the VPHR and central HR budget and associated budgets and reconciles accounts. Prepares financial analysis and reports throughout the year for year-end budget summaries to ensure expenditures are in line with budget.
- Prepares financial transactions, purchase orders, expense reports and other transactions for the VPHR Office. Liaises with departmental staff and HR executive leadership on central HR office financial and administrative activities.
- Oversees HR networking and telecommunications services including needs assessments within the units, billing, troubleshooting, installation, purchase, contracts and data lines.
- Provides back-up support to the VPHR administrative team, including supporting t