Administrative Coordinator

6 months ago

Vancouver, Canada The KidSafe Project Society Full time

**Role**:Administrative Coordinator (Hybrid)

**Type: Permanent**, Full-time

**Reports to**: Director of Programs

**Hours**: 35 hours / week

**Department**:Programs

Are you passionate about making a positive impact on young lives? Join us at KidSafe and be part of an inspiring team where every day is an adventure in creating a safe, fun, and enriching environment for children.

**About Us**:
KidSafe is a non-profit British Columbia society that has been nurturing Vancouver’s most resilient elementary school children since 1993, in partnership with the Vancouver School District. We provide a safe space when school is not in session, where KidSafe children can come to learn, play, eat nutritiously, and just be kids. We currently serve approximately 800 children annually who have been identified to us by professional, third-party referrers.

At KidSafe, we believe in building a foundation of trust, space for growth, accountability, and open communication. If you're energized by teamwork, want to work with an incredible and positive team, and motivated to make a difference, this is the place for you.

**Position Overview**:
Reporting to the Director of Programs, while working closely with every team member, you'll be the heart of our organization, ensuring smooth operations, logistics and fostering creativity, and making a lasting impact. This is a hybrid position, which requires you to work from the office for at least 3-days a week on a regular schedule, and as/when needed.

**Key Responsibilities**:
Office Administration & Day-to-Day Operations:

- Procure office supplies, manage inventory, and staff assets such as t-shirts, office keys, and laptops.
- Supervise offsite storage facilities, ensuring accessibility and proper management of stored items


Communication and Coordination:

- Coordinate and organize team meetings, board meetings, including creating agendas, circulating minutes, and planning team-building activities and retreats.
- Liaising with the landlord, vendors, suppliers, IT Services and telecommunication providers, etc.
- Act as a point of contact for organization’s day to day activities including security, parking, and promptly responding to any inquiries.

HR Support:

- Assist in the HR functions such as recruitment, onboarding, administering benefits, and stewardship of volunteers for organizational activities and events.
- Maintaining and updating employee records on HR Software such as Bamboo HR.

Other tasks:

- Support with fundraising activities and programs as needed.
- Manage and fulfill Board & Society membership duties, including but not limited to compiling reports, taking minutes, conducting criminal record checks, obtaining business licenses, and managing memberships.

**Qualifications and skills**:

- Related post-secondary education or equivalent experience.
- 1+ years’ experience providing administrative support to multiple teams or professionals, preferably in a non-profit organization.
- Strong organizational and problem solving skills, including the ability to work in a fast paced, and evolving environment.
- Proactive approach, strong work ethic, ability to execute tasks efficiently, and a commitment to getting things done.
- Experience with Microsoft Office Suite, Google Office, internet research and web publishing skills.
- Experience with Bamboo HR, Asana, Campbrain, eTapestry would be an asset.

**How to apply**

We thank all interested applicants; however, only those selected for an interview will be contacted. No phone calls, please.

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