Project Coordinator/administrator

5 months ago

North Vancouver, Canada PortWise Full time

Founded in 2018, PortWise combines over 25 years of corporate engineering firm experience in the Lower Mainland and beyond with the passion and skillset required to manage and see large-scale projects through from concept to completion. As our project portfolio quickly expands, we are seeking an experienced project coordinator/administrator who is eager to learn and grow with the company during this exciting time. As a team, we enjoy working together collaboratively, internally and with our clients and partners. If you’re someone who thrives in a dynamic, professional environment, we’d love to meet you.

**Job Type: Full Time, Permanent**

Hours: Monday-Friday

Pay scale range: $30-45/hr (based on experience)
- On occasion when vehicle use is needed, you will be compensated for it accordingly.
- **Note**:_Due to business needs, this position is required to be on-site based at 2 Pemberton Avenue, North Vancouver._

**What sets us apart**:

- A collaborative learning environment, and a great team culture within the company and with our clients
- Hands-on experience and training.
- Opportunity to grow your career and connect with like-minded professionals.

**What you’ll be doing**:
As a Project Coordinator/Admin, you will be working on multiple projects at various stages from initial concept to completed construction. Your main responsibility will be assisting the Project Manager & Technical Director to ensure all administrative functions are handled smoothly and efficiently. This includes the file management process for all incoming and outgoing documents related to the projects, from permits to change orders. The accuracy and care in handling these documents is of utmost importance.

The range of responsibilities includes, but is not limited to:

- Helping maintain accurate records of project files.
- Following up with contractors on their required submittal documents and RFIs.
- Attending meetings and taking minutes, when needed. Consolidating new action items with an ongoing task-list for the project.
- Coordinating with trades, when needed, ensuring they have all completed the safety and security requirements to be on site during any given project.
- Communicating regularly with the other Project Managers and contractors involved in each of the projects.
- Coordinating projects with the Project Manager ranging from 3-36 months for both small-scale and large-scale projects ($100M+).
- Coordinating multiple projects of varying size at one time.
- Ensuring that projects are completed in accordance with design, budget and schedule.
- Monitoring the costs and budget throughout course of the project.

**Are you a good fit?**

**Requirements**:

- Prior experience working in the construction or engineering industry in a project coordination or administrative role.
- Excellent time management and organization skills. Demonstrates a sense of urgency and a strong commitment to achieving goals.
- Computer proficiency in the Microsoft suite of programs.
- Flexible and capable of handling changes and challenges for multiple projects at a time.
- Strong interpersonal skills in both verbal and written English.
- Ability to work remotely when needed.
- Contribute to maintaining a calm, clean and respectful workplace environment.

**Assets**:

- Enrolment or completion of a degree or diploma Project Management, Construction Management, Business Administration or equivalent.
- 3+ years in Project Coordinator or Project Administrator role.
- Access to a vehicle & valid B.C. Driver’s licence for ease of access to various sites.

Pay: $30.00-$45.00 per hour

**Benefits**:

- On-site parking

Schedule:

- Monday to Friday

Supplemental pay types:

- Overtime pay

Ability to commute/relocate:

- North Vancouver, BC V7P 2R2: reliably commute or plan to relocate before starting work (required)

Application question(s):

- How would you rate your excel skills?

**Experience**:

- Project Coordinator/Admin: 2 years (required)

**Language**:

- English (required)

Work Location: In person

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