Program Assistant

2 weeks ago

Montréal, Canada McGill University Full time

Please refer to the

job aid for instructions on how to apply.

**Open to McGill Students Only**

Hiring Unit:

- Campus Life & Engagement

(CL&E) is a member of Student Services and supports students at the different stages in their life at McGill, facilitating new and returning students’ integration into and throughout the McGill community. By collaborating widely, we act as a student-centred, go-to hub for connecting students and other McGill community members to resources and meaningful opportunities, promoting and encouraging co-curricular involvement, and developing their capacity to make positive change on campus and in their communities. CL&E coordinates and is a key collaborator on student programs and events related to orientation and transition, campus involvement, leadership development, student communications, Off-Campus student support, peer support, and much more related to the student experience.

Position Summary:
Under the supervision of the Associate Director, Student Involvement, or her delegate, the Program Assistant (Student Involvement) will assist in developing and implementing various student-involvement related projects, organizing CL&E outreach activities including webinars, recruiting student volunteers, supporting Students Helping Students programs, student engagement activities, and other projects.

Main Duties:
Duties include, but are not limited to, the following:

- Participate in the development of new programming opportunities with on-campus and community-based organizations contributing to improving living conditions of vulnerable individuals and community in Montreal neighborhoods.
- Reach out to on
- campus partners to first update the information and then identify opportunities for collaboration.
- Supporting Get Involved Campaigns twice a year (September and January) to facilitate community connections and students’ involvement on
- and off-campus.
- Promote student involvement and co-curricular activities.
- Work with students and team to determine students wants and needs as it relates to community engagement or student involvement opportunities.
- Work with other CL&E staff on social media engagement projects and collaborate on programming communication, posters, and publicity.
- Organize tabling opportunities to promote opportunities to students.
- Assist in student life programs & student programming for marginalized populations.
- Provide logistic and administrative support for training, workshops, and events coordinated by CL&E.
- Update and maintain the Students Helping Students database.
- Research best practices regarding student life & engagement programming.
- Liaise with students and university organizations for information exchange and collaboration; diplomatic communications and relationship-building.
- Perform other duties and tasks, as required.

Other Qualifying Skills and/or Abilities
- Excellent communication skills, both oral and written. French language proficiency would be an asset.
- Knowledge of French and English. McGill University is an English-language university where day-to-day duties may require English communication both verbally and in writing.
- Demonstrate attention to detail and time management skills.
- Demonstrate initiative and be a self-starter.
- Ability to be focused and flexible, and work in a busy environment.
- Excellent knowledge of campus services, resources, and programs.
- Punctual, organized, and professional.
- Autonomous, disciplined, motivated, reliable.
- Excellent knowledge of Microsoft Suite (Word, Excel, Outlook, PowerPoint)

Education & Experience
- Currently registered as a full-time student in any degree program at McGill University.
- Will be a returning full-time student in fall 2023.
- Work Study qualified, an asset.
- Spoken French, an asset.
- Student engagement experience, an asset.
- Leadership experience, an asset.
- Group facilitation experience, an asset.

EMPLOYMENT LEARNING OUTCOMES

As a Program Assistant, you will have the opportunity to learn and/or develop skills in the following areas:

- Program Development.
- Partnerships and relationship building.
- Volunteer management and coordination.
- Peer Programs & Peer Support.
- Student affairs/student life and website design.

Hours: 30 hours per week during the summer months and 15 hours per week during the academic year.

Please submit your cover letter, C.V., and Work Study approval letter (if applicable)

Please include the following information in your cover letter:

- Student ID number,
- Current year of study (U1, U2, etc.),
- Anticipated semester and year of graduation.

Application Deadline: March 22, 2023
- Minimum Education and Experience:

- High School Diploma 1 Year Related Experience
- Hourly Salary:

- (AMUSE C) $15.82
- Estimated Number of Work Hours per Week:

- 15 (Part time)
- Position Start Date:

- 2023-03-06
- Position End Date:

- 2024-04-30
- Deadline to Apply:

._

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