Receptionist - Ptg - Admin & Management
3 weeks ago
NATURE AND SCOPE OF POSITION
REPORTING
The Receptionist / Admin Assistant reports directly to the General Manager of Protemp Glass.
RESPONSIBILITIES & ACCOUNTABILITIES
- Greet and direct visitors, make sure everyone signs in
- Maintain and order office supplies, negotiate best prices
- Generate purchase orders as required
- Ensures to get a PO for every supply that is ordered, service calls (with Manager’s signature) and then matches with packing slip accordingly when received
- Sorts and distributes mail accordingly. Invoices to be given to AP and checks to AR.
- Sets up pick-up, deliveries for hardware or glass samples going outbound
- File all PO ’s under the correct customer
- After invoices are printed out, put in envelopes to prepare for mailing. Stamp all mail accordingly, make sure to weigh each on the postal machine, and take to Post drop off box.
- Match copy of invoices with original packing slips to be. Keeping all documents organized and dated.
- Help and support accounting department with any requests on a timely fashion.
- Keeps directory updated
- File all quotes and sort accordingly
- Prepare labels for checks given from AP and put in security envelopes, stamp and give back to AP to mail.
- Prepares other reports as required
- Other duties as assigned by management
QUALIFICATIONS
- 1-3 years of Reception experience
- Excellent communication skills (verbal and written)
- Excellent computer skills; primarily Microsoft Office programs
- Ability to multi-task and problem solve
- Organized and detail-oriented
As the Receptionist, you will play a key role in modelling and recognizing our core values. You will strive to demonstrate the Toro Company Values and hold our Site team accountable to behave in accordance with them every day through both words and actions.
- Do what you say - act with integrity so our customers and project teams trust us to deliver results
- Get it done - find solutions to ensure the job gets done right
- Be better every day - take pride and be passionate about improving our business, safety, and quality and strive to be the best
- Think big picture - think long-term, be strategic and have a vision. Your investment in our business, is critical to our success.
- Build strong relationships - value our employees, suppliers, and advisors as an essential part of our business. Develop and maintain strong relationships with our customers, contractors and stakeholders.
-
Pt Admin Assistant
4 days ago
Vaughan, Canada RMP Full timeWe are looking to hire a Part-Time Admin Assistant/Receptionist (16-24 hours per week) for our growing cloud accounting firm. We provide accounting, advisory, and taxation services to families and small businesses all over Canada. The part-time admin assistant will work directly for a partner to efficiently manage accounting and client administration...
-
Receptionist / Admin Assistant - Toro
2 months ago
Vaughan, Canada Toro Group of Companies Full timeNATURE AND SCOPE OF POSITION REPORTING The Receptionist / Admin Assistant reports directly to the Director of Operations at Toro Aluminum. **DURATION**: 12 MONTH CONTRACT RESPONSIBILITIES & ACCOUNTABILITIES - Greet and direct visitors, make sure everyone signs in - Maintain and order office supplies, negotiate best prices - Generate purchase orders as...
-
Admin/receptionist
1 week ago
Vaughan, Canada Sigma Workforce Solutions Full timeCredits: she/he will work with members from the finance team closely and will be trained on how to process credits - Organize samples for our customers & sales reps. - Light admin & ad hoc work Qualification: - 3 or 4th year post-secondary student or a recent grad - At least 1 year of admin/clerical experience - Intermediate computer skills, MS Office...
-
Receptionist - Wgd - Admin & Management
2 months ago
Vaughan, Canada Toro Group of Companies Full timeJOB SUMMARY The Receptionist reports directly to the Office Manager of Woodbridge Glass Distribution. MAJOR RESPONSIBILITIES/ACCOUNTABILITIES Health and Safety - Create and maintain a culture of Safety First. - Works with the Health and Safety Department to ensure implementation of Toro Aluminum’s OHSMS and adherence to all safety requirements. - Report...
-
Film Admin
2 days ago
Vaughan, Canada Inteplast Bags & Films Corporation Full time**Summary**:The Film Admin will serve as a Company Ambassador, facilitating interactions with internal teams such as inside sales and the plant. As a film admin, your primary responsibility is to ensure timely processing of orders while effectively communicating requirements to internal stakeholders. **Duties & Responsibilities**: - Utilize calculating...
-
Receptionist/administrative Assistant
2 months ago
Vaughan, Canada R3 Physiotherapy and Wellness Full timeR3 Physiotherapy and Wellness is a multidisciplinary clinic that is currently seeking a highly reliable Receptionist/Administrative Assistant that is knowledgeable and confident in dealing with day-to-day operations at a front desk. Our clinic treats a diverse demographic of patient populations from athletes, post-surgical patients, desk workers, to avid...
-
Customer Service Rep
4 days ago
Vaughan, Canada Toro Group of Companies Full timeJOB SUMMARY The Customer Service Representative reports to the Customer Service Manager at Protemp. MAJOR RESPONSIBILITIES/ACCOUNTABILITIES Health and Safety - Create and maintain a culture of Safety First. - Works with the Health & Safety Department to ensure implementation of Toro Aluminum’s safety program and adherence to all safety requirements. -...
-
Dental Receptionist
3 days ago
Vaughan, Canada Woodbridge dental Full time'''Duties''' - Greet and welcome patients as they arrive at the dental office - Answer phone calls and schedule appointments for patients - Verify insurance coverage and assist with insurance claims processing - Collect and record patient information, including medical history and personal details - Manage patient records and ensure they are accurate and...
-
Receptionist
2 months ago
Vaughan, Canada OliveTree Accounting Full time**General Job Description**: The Receptionist - Administrative Assistant is responsible for performing clerical tasks within an office setting to support daily operations. Their duties include answering and transferring phone calls to employees, sorting and delivering mail to employees and greeting visitors when they arrive for meetings with...
-
Sales Office Receptionist
1 month ago
Vaughan, Canada SmartCentres Full time**Job Title**: Sales Office Receptionist **Reports To**: Director, Residential Sales **Department**: Residential Sales Position Summary The Sales Office Receptionist will be a key member of SmartCentres and will be an approachable, welcoming personality helping to create a pleasant and inviting atmosphere for residential sales programmes. Reporting...
-
Receptionist for Barbershop
7 days ago
Vaughan, Canada PREMIUM BARBERSHOP Full time**About us** We are professional, agile and professional. '''Duties''' We are seeking a reliable and organized Receptionist to join our team. As the first point of contact for our company, the Receptionist will play a crucial role in providing excellent customer service and creating a positive impression for visitors and callers. **Responsibilities**: -...
-
Sales Admin Associate
6 days ago
Vaughan, Canada Miller Waste System Full timeMiller Waste Systems Inc. has been in operation since 1961. Miller is a leader in waste management, providing government and industries with a wide range of services in the provinces of Ontario, Nova Scotia, New Brunswick and Manitoba, Miller has 50 years’ experience in the waste management sector and operates out of 30 locations. **Title**: Sales Admin...
-
Administrative Assistant
1 day ago
Vaughan, Canada Dermatology Clinic Full timeWe are a medical and cosmetic dermatology clinic and are looking for a professional and competent receptionist to work in the office. Previous admin experience required. **Requirements**: Professional, team player who is able to multitask in a busy medical practice **Previous Admin Experience is required** Well organized, detail oriented and hard-working...
-
Administrative Assistant
1 day ago
Vaughan, Canada Dermatology Clinic Full timeWe are a medical and cosmetic dermatology clinic and are looking for a professional and competent receptionist to work in the office. Previous admin experience required. **Requirements**: Professional, team player who is able to multitask in a busy medical practice **Previous Admin Experience is required** Well organized, detail oriented and hard-working...
-
Receptionist/project Clerk
2 months ago
Vaughan, Canada The Forest Group Full time**Receptionist and Project Clerk** Awarded one of Canada’s Best Managed companies, **The Forest Group of Companies** is a vertically integrated diversified group of companies offering exterior construction material supply and services within the Greater Toronto Area. Focused on asphalt paving, concrete, municipal site services, landscape construction and...
-
Receptionist/project Clerk
1 week ago
Vaughan, Canada The Forest Group Full time**Receptionist and Project Clerk** Awarded one of Canada’s Best Managed companies, **The Forest Group of Companies** is a vertically integrated diversified group of companies offering exterior construction material supply and services within the Greater Toronto Area. Focused on asphalt paving, concrete, municipal site services, landscape construction and...
-
Administrative Assistant
1 month ago
Vaughan, Canada Dermatology Clinic Full timeWe are a medical and cosmetic dermatology clinic and are looking for a professional and competent receptionist to work in the office. Previous admin experience required. **Requirements**: Professional, team player who is able to multitask in a busy medical practice **Previous Admin Experience is required** Well organized, detail oriented and hard-working...
-
Receptionist (Part-time)
1 week ago
Vaughan, Canada Porsche Centre Vaughan Full timeReceptionist (Part-Time) Porsche Centre Vaughan, Vaughan, ON L4K 4V8 Ready to be the friendly face and voice that welcomes our guests and keeps Porsche Centre Vaughan running smoothly? Now in partnership with North America’s largest automotive retailer, Lithia and Driveway, it’s your chance to work for a Fortune 500 company and grow with us! We are...
-
Front Desk Receptionist
11 hours ago
Vaughan, Canada Royal LePage Premium One Realty Full time**Position Description**:The primary duties of the Real Estate Front Desk Receptionist include support for the brokerage’s agents, clients, management and working with a team of peers. Incumbents in this job may perform all or portions of the following duties and responsibilities. - Reception duties - answer telephones, confirm appointments, greet...
-
Receptionist
2 months ago
Vaughan, Canada Agfa Health Care Full timeAn exciting opportunity to expand your career in healthcare Receive an attractive hourly wage, based on experience Enjoy amazing perks, including generous benefits Continually recognized as one of the region’s top employers, the Agfa Health Care offers a competitive salary, full pension, benefits and perks, and opportunities for career advancement,...