Receptionist/project Clerk
2 weeks ago
**Receptionist and Project Clerk**
Awarded one of Canada’s Best Managed companies, **The Forest Group of Companies** is a vertically integrated diversified group of companies offering exterior construction material supply and services within the Greater Toronto Area. Focused on asphalt paving, concrete, municipal site services, landscape construction and other exterior construction, Forest has provided quality solutions for over 20 years.
We are currently looking for a full time **Receptionist and Project Clerk** to join our growing team
Reporting to the Manager of Estimating, the Receptionist and Project Clerk responsibilities may include, but are not limited to:
**Receptionist**
- Answer incoming phone calls and redirect them when necessary
- Greet guests as they enter and direct them accordingly
- Keep office environment clean
- Load and unload the dishwasher when required
- Ensure office, bathroom and kitchen are continuously supplied
- Schedule team meetings and order/pick up food for lunch meetings
- Support Managers with administrative needs
- Other duties as required
**Project Clerk**
- Match customer invoices with the correct Forest job number to track job costs accordingly
- Review Daily Construction Schedule to ensure correct job number is allocated to each invoice
- Use our vehicle tracking GPS system to determine where materials were delivered to ensure correct job number is applied
- Communicate with Foreman and Project Managers to ensure material was used on site
- Review truck broker timesheets and allocate correct Forest job number for each timesheet and match with GPS system
- Communicate with truck brokers to confirm they are invoicing correctly and completing timesheets correctly
- Monitor specific vendor accounts to ensure payments are processed promptly.
- Other duties as required
- Excellent verbal and written communication skills
- Excellent attention to detail with a high degree of accuracy
- The flexibility to adapt and change to a fast-paced environment
- The ability to work both independently and as part of a team
- Very strong computer skills and experience with Excel, Microsoft Office and Outlook
- A driver’s license and access to a reliable vehicle (preferred)
**_Why join The Forest Group?_**
- We offer a competitive salary with the potential for a performance-based bonus.
- We provide a competitive benefits package including but not limited to; medical, dental, vision, and additional benefits (i.e massage, physiotherapy, etc.).
- We offer a registered retirement savings plan (RRSP) with employer matching.
- Opportunity for significant career development due to continual growth.
- A strong company culture and work life balance.
The Forest Group is an equal opportunity employer. We welcome people of any age, culture, subculture, gender identity or expression, sexual orientation, nationality, ethnicity, race, size, mental or physical status, veteran status, religion, language, political opinion, working-style preference, family status, education, and socio-economic status.
Accommodation for Applicants with disabilities will be made during the recruitment process when requested.
- We thank all applicants in advance for their interest in this position, however, only those selected for an interview will be contacted._
-
Law Firm Receptionist/ Junior Law Clerk
5 days ago
Vaughan, Canada Lee, Bowden, Nightingale LLP Full timeWe are a law firm located in Vaughan, Ontario who represents financial institutions and we are looking for a legal receptionist/Jr. law clerk to join our firm. At least two years of experience working in a law firm environment and legal clerk diploma are required. **Please note that a car is necessary to do banking and registered mail.** Duties and...
-
Accounting Clerk
2 days ago
Vaughan, Canada Ohmax Electric Inc. Full timeReporting to the Controller, the Accounting Clerk will be responsible for assisting with accounting functions (AP/AR, Project Accounting, Inventory Management, Timesheets, Miscellaneous clerical duties). The Accounting Clerk will have strengths in attention to detail, organization, and working with financial information to ensure successful company...
-
Administrative/ Project Coordinator
5 days ago
Vaughan, Canada Maple Drywall Inc Full time**Job Summary**: We are currently seeking a dynamic individual for the role of Administrative/ Project Coordinator. The individual will report directly to the Director of the high-rise department. The Administrator is responsible for the organization and preparation of purchase orders, reviewing contracts, liaising between clients, foremen and internal...
-
Receptionist/administrative Assistant
5 days ago
Vaughan, Canada Pro Accessibility Ltd. Full timePro Accessibility is a Construction Project Management company. We design, modify and build homes and work environments for seniors and individuals with disabilities or physical limitations. We are presently looking to hire one special person to handle various tasks. This is a new position. 1-2 days a week with the possibility to become a full-time...
-
Corporate Law Clerk
3 weeks ago
Vaughan, Canada Brattys LLP Full timeWe are currently seeking an energetic, dedicated, and hardworking professional to fill the position of Corporate Law Clerk at our Vaughan location. We offer an opportunity to work for an industry-leading company and a very competitive compensation and benefits package. **Corporate Law Clerk** **Duties and Responsibilities**: - Assists with maintenance of...
-
Junior Corporate Law Clerk
1 week ago
Vaughan, Canada Brattys LLP Full timeWe are currently seeking an energetic, dedicated, and hardworking professional to fill the position of Corporate Law Clerk at our Vaughan location. We offer an opportunity to work for an industry-leading company and a very competitive compensation and benefits package. **Corporate Law Clerk** **Duties and Responsibilities**: - Assists with maintenance of...
-
Real Estate Law Clerk
3 weeks ago
Vaughan, Canada Brattys LLP Full timeWe are currently seeking an energetic, dedicated, and hardworking professional to fill the position of Real Estate Clerk at our Vaughan location. We offer an opportunity to work for an industry-leading company and a very competitive compensation and benefits package. **Real Estate - Law Clerk** **Duties and Responsibilities**: - Commercial and residential...
-
Corporate Law Clerk
2 days ago
Vaughan, Canada Brattys LLP Full time**Corporate Law Clerk** - What if you could work for one of Canada’s top 5 law firms that values and recognizes your hard work and commitment? What if you could cut down on your downtown commute and not pay for parking? What if your job offered unparalleled professional growth opportunities and exposure to some of the largest commercial real estate and...
-
Condominium Law Clerk
Found in: Talent CA C2 - 2 weeks ago
Vaughan, Canada Linds & Associates Full timeCondominium Law ClerkPermanentVaughan, ONJOB-1162Yes If you have experience in condominium law and wish to join a friendly team of professionals look no further. This is a wonderful opportunity for long-term growth in a supportive environment! Key Responsibilities: Involved in all aspects of condominium projects, related sales and disclosure...
-
Accounting Clerk
6 days ago
Vaughan, Canada Truck It Personnel Services Inc Full time_**Truck It Personnel Services**_ is looking for a dynamic, enthusiastic _**Accounting Clerk**_ to join one of North America's largest trusted partners in the supply of materials company in Vaughan. For over 50 years this company has been a trusted company in the supply of materials, manpower and technology necessary for the construction industry and...
-
Commercial Real Estate Law Clerk
1 week ago
Vaughan, Canada Brattys LLP Full timeWe are currently seeking an energetic, dedicated, and hardworking professional to fill the position of Real Estate Clerk at our Vaughan location in our Cost Sharing Department. We offer an opportunity to work for an industry-leading company and a very competitive compensation and benefits package. **Commercial Real Estate - Law Clerk** **Key...
-
Client Service Clerk
5 days ago
Vaughan, Canada Camp Tournesol Full time**Location**:1350 Langstaff Rd, Thornhill, ON L4J 8P8** **Contract**: 2-months, July and August 2024, Part time work 5-10 hours a week** **Client Service Clerk - Part-Time permanent** - Join a leader in French summer camps in the GTA whose mission is to provide rich and engaging experiential French programs that support bilingualism, and help us continue...
-
Junior Accounting Clerk
5 days ago
Vaughan, Canada T.Y. Lin International Full timeOverview: TYLin Canada is a full-service, professional engineering firm focused on the planning, design, and construction of infrastructure solutions for public and private clients worldwide. The firm is an internationally recognized pioneer in solving the most difficult engineering challenges. Headquartered in San Francisco, California for over 65 years,...
-
Real Estate Law Clerk
1 week ago
Vaughan, Canada Brattys LLP Full timeAt Brattys LLP we are a firm that offers a **true team environment** and a **competitive compensation** and **benefits package**. We are at the forefront of representing high-rise and low-rise developers and builders, commercial landlords and financial institutions, including all of Canada’s largest banks. **What We Offer**: - Competitive compensation -...
-
Real Estate Law Clerk
2 weeks ago
Vaughan, Canada Brattys LLP Full timeAt Brattys LLP we are a firm that offers a **true team environment** and a **competitive compensation** and **benefits package**. We are at the forefront of representing high-rise and low-rise developers and builders, commercial landlords and financial institutions, including all of Canada’s largest banks. **What We Offer**: - Competitive compensation -...
-
Receptionist
6 days ago
Vaughan, Canada MASX Group Full timeMASX is hiring an energetic, experienced book keeper in Vaughan. Responsibilites: - **Weekly payroll for all employees**: - **Paying bills**: - **Checking bank statement**: - Greeting clients as they come in in the showroom - Making sure the showroom is tidy and inviting - Booking service to complete project - Creating invoices, quotes and contracts for...
-
Real Estate Legal Assistant
2 days ago
Vaughan, Canada Brattys LLP Full timeWhat if you could work for one of Canada’s top 5 law firms that **values** and **recognizes** your hard work and commitment? What if your job offered unparalleled **professional growth** opportunities and exposure to some of the largest commercial real estate and land development projects in Canada? **Duties and Responsibilities**: - Prepares...
-
Shipping and Receiving
5 days ago
Vaughan, Canada North Temp Glass Ltd. Full timeThe Shipping Clerk performs daily delivery, packing slips, and shipment duties of the glass panels. Conducts scheduling of orders, ensures accuracy of shipment products. Works with other employees and departments to resolve any shipping matters. Schedules orders and ensure accuracy of customers’ orders. Scans barcodes of shipping modules to the system...
-
Scotiamcleod Receptionist
4 days ago
Vaughan, Canada Scotiabank Full timeRequisition ID: 171155 As a cornerstone business within Scotia Wealth Management®, ScotiaMcLeod has earned a reputation for integrity based on service excellence and trusted investment advice. Our advisors and teams pride themselves on exploring innovative approaches to protecting and growing their clients' assets. When you join ScotiaMcLeod, you’ll be...
-
Clerk, Accounts Receivable
2 days ago
Vaughan, Canada Toronto and Region Conservation Authority (TRCA) Full time**Position Details**: **Current Rate of Pay**: Min = 26.61/hr, Max = 28.85hr **Employment type**: Permanent - Full time **Hours of work**: 35 hrs/week **Work location**: Head Office **Division**: Corporate Services **Business unit**: Finance **Remote Work**: Hybrid **About TRCA**: With more than 60 years of experience, Toronto and Region Conservation...