Administrative Coordinator

2 weeks ago

Toronto, Canada University of Toronto Full time

**Date Posted**:03/20/2023
**Req ID**: 30373
**Faculty/Division**: Vice-Provost, Students
**Department**: SL: Chief Administrative Officer
**Campus**: St. George (Downtown Toronto)
**Position Number**: 00054396

**Description**:
**About us**:
Student Life connects life to learning. We believe every student should have the opportunity to participate in university life actively and find connection and community while discovering new ways of thinking and being in the world. We provide resources, support and engagement opportunities that are inclusive and accessible, ensuring every student can build experiences that set them up for a lifetime of success.

Within the Division of Student Life, the cluster of Student Life Programs and Services, supports students as they achieve personal, academic, career and civic goals. We engage students throughout their learning and development with the following units: Academic Success, Accessibility Services, Career Exploration & Education, Centre for Community Partnerships, Clubs & Leadership Development, Housing, Indigenous Student Services, Mentorship & Peer Programs, Multi-faith Centre, Orientation, Student Success, Transition & Engagement and TCard Services. Together with staff, faculty, students, alumni, employers and community partners, we provide an integrated and coherent path to success that reflects our students' diversity.

In support of U of T’s vision, Student Life Programs and Services is committed to creating diverse, accessible, inclusive and welcoming spaces of opportunity that foster deepened engagement, learning, personal growth, and identity development for all students. We are committed to embedding these principles into all the work we do, reducing barriers so that students from all backgrounds and lived experiences can feel a sense of belonging in the communities they find here.

To align with our strategic priorities, we encourage individuals from Black, Indigenous, and racialized communities to apply.

**Your opportunity**:
Reporting to the Special Projects Lead, the Administrative Coordinator will provide a broad range of administrative support and guidance within Student Life. In this role the Administrative Coordinator will provide coverage to the front desk; coordinate tasks for projects and other strategic initiatives with stakeholders; format and generate reports; monitor and order office supplies; coordinate meeting and event details including catering and overall logistics; perform data entry; support calendar and meeting management; handle sensitive and confidential information.

The incumbent must present a professional image by interacting knowledgeably and courteously with a variety of individuals including senior administrators, faculty, staff, students and community members. This position requires excellent communication, organizational and time management skills. The incumbent must be ableto carry out a broad range of duties while exercising tact and good judgement. It is important to be able to adapt rapidly from one function to another while maintaining efficiency and accuracy, especially under pressure.

**Your responsibilities will include**:

- Acting as the first point of contact for general enquiries
- Responding to enquiries within the defined scope of the role and redirecting as appropriate
- Identifying and introducing variations to established administration processes
- Writing routine documents and correspondence
- Maintaining equipment and supply inventory
- Liaising with vendors to coordinate services and resolve issues
- Tracking and monitoringservice contracts for payment and renewal
- Determining logístical details and activities for events and/or programming

**Essential Qualifications**:

- Advanced College Diploma (3 years) or an acceptable equivalent combination of education and experience.
- Minimum three years related experience in a student services position, in an administrative role.
- Experience providing excellent customer service to a wide variety of stakeholders and providing assistance and support to clients/students.
- Experience with maintaining office systems and interpreting office guidelines.
- Advanced computer skills in Microsoft Office (must be able to set up templates and macros in Word and Excel, set up Excel spreadsheets including formulas, and prepare sophisticated PowerPoint presentations).
- Excellent oral and written communication, interpersonal, active listening, analytical, decision-making and organizational skills.
- Demonstrated initiative, accuracy and attention to detail.
- Demonstrated judgment, tact, discretion and ability to handle matters of a sensitive and confidentialnature.
- Ability to organize a fluctuating workload in a changing environment under pressure and to meet deadlines.
- Ability to work effectively both independently and within a team environment.

**To be successful inthis role you will be**:

- Communicator
- Meticulous
- Multi-tasker
- Organized
- Tactful
- Te

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