Administrative Coordinator

4 weeks ago

Toronto, Canada Baycrest Full time

The Rotman Research Institute (RRI) has an opportunity for a

**ADMINISTRATIVE COORDINATOR - NEUROLOGY**

**TEMPORARY FULL TIME (approx. 3 year)**

70 Bi-weekly Hours | Non-Union | Days Shift

The Rotman Research Institute (RRI) is a premier international centre for the study of human brain function. The primary research focus is on memory and the executive functions of the brain, both in normal aging and in the presence of diseases and conditions which affect the brain, such as stroke, traumatic brain injury, Alzheimer’s disease and other dementias.

Reporting to the Division Head of Neurology, this position oversees the operations of the Division, in support of the academic and research objectives of the Division. The Neurology Administrative Coordinator provides administration and coordination support to the Neurology department. This includes the coordination of departmental operations and Neurology conferences and rounds.

**Responsibilities include but are not limited to**:

- Co-ordinate University of Toronto educational events related to academic activities in Behavioural Neurology, such as City-Wide Educational Evenings
- Oversee the activity in Neurology related cost centres with regular and active reporting to the Head of Neurology
- Draft letters and information bulletins for the clients we serve
- Coordinate the National Grand Rounds in Neurology
- Manage speaker evaluation and attendance for International Behavioural Neurology Videoconference Rounds and National Neurology Grand Rounds using online surveys
- Coordinate national and international travel arrangements
- Calendar management for the Head of Neurology
- Edit weekly videos of International Behavioural Neurology Videoconference Rounds
- Plan and organize the World Federation of Neurology election campaigns annually
- Provide administrative and coordination support on special international projects such as development of World Federation of Neurology eLearning Hub
- Provide guidance to clinical secretaries in their scheduling of patients to ensure the centre of Neurology runs efficiently
- Use PubMed or Medline to keep the head of Neurology’s curriculum vitae updated based on new publications.

**Qualifications include but are not limited to**:

- Diploma in Office Administration - Executive (i.e. Seneca College) or recognized equivalent
- 3-5 years related experience providing coordination and administrative support in a health care setting is required
- Experience with database administration
- Proficiency in MS Office Suite (Word, Excel, Access and PowerPoint)
- Knowledge of statistical software (e.g., SPSS) data management and databases (e.g.: Medidata RAVE, OpenClinica etc) would be an asset.
- Superior verbal, written and listening communication skills.
- Ability to communicate effectively, tactfully and persuasively at all levels of the organization.
- Ability to work effectively with a range of stakeholders.
- Demonstrated ability to work effectively with staff at all levels, including other members of the Senior Management team and support personnel.
- Excellent proofreading and editing skills.
- Ability to manage multiple, often competing priorities.
- Knowledge of Freedom of Information and Protection of Privacy Act requirements

**Date Posted: June 20, 2023**

**Internal Closing Date: June 27, 2023**

***

**Total Compensation**
- Competitive salary and vacation
- Enrolment in the Healthcare of Ontario Pension Plan (“HOOPP”)
- Access to 24/7 Employee Assistance Program

Please note that Baycrest has implemented mandatory vaccination for all employees. It is a condition of employment that new employees provide proof that they are fully vaccinated against COVID-19 prior to the start date of employment. This means that all new employees must have received all required doses of a COVID-19 vaccine approved by Health Canada at least 14 days prior to their start date. In addition, it is a condition of employment that all new hires obtain and submit proof of all booster vaccines as approved and recommended by Health Canada.Applicants who have appropriate written proof of a medical reason, or a reason pursuant to the Ontario Human Rights Code, for not being fully vaccinated against COVID-19 may provide such documentation to the Human Resources department. Such situations will be considered on a case-by-case basis.

Remarkable people of Baycrest Health Sciences
are changing the future of brain health and aging.

Thank you for your interest in joining Baycrest. Only those selected for an interview will be contacted.

**Required Skills**:
Required Experience

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