Administrative Coordinator

1 month ago


Toronto, Canada University of Toronto Full time

**Date Posted**:11/29/2023
**Req ID**: 35149
**Faculty/Division**: VP & Provost
**Department**: Career Centre
**Campus**: St. George (Downtown Toronto)
**Position Number**: 00055002

**Description**:
**About us**:
Student Life connects life to learning. We believe every student should have the opportunity to participate in university life actively and find connection and community while discovering new ways of thinking and being in the world. We provide resources, support and engagement opportunities that are inclusive and accessible, ensuring every student can build experiences that set them up for a lifetime of success.

Within the Division of Student Life, the cluster of Student Life Programs and Services, supports students as they achieve personal, academic, career and civic goals. We engage students throughout their learning and development with the following units: Academic Success, Accessibility Services, Career Exploration & Education, Centre for Community Partnerships, Clubs & Leadership Development, Housing, Indigenous Student Services, Mentorship & Peer Programs, Multi-faith Centre, Orientation, Student Success, Transition & Engagement and TCard Services. Together with staff, faculty, students, alumni, employers and community partners, we provide an integrated and coherent path to success that reflects our students' diversity.

In support of U of T’s vision, Student Life Programs and Services is committed to creating diverse, accessible, inclusive and welcoming spaces of opportunity that foster deepened engagement, learning, personal growth, and identity development for all students. We are committed to embedding these principles into all the work we do, reducing barriers so that students from all backgrounds and lived experiences can feel a sense of belonging in the communities they find here.

The mission of Career Exploration & Education (CxED) at the University of Toronto St. George campus is to engage students to develop self‐directed career management skills through partnership with (a) faculty, to connect academic and career learning; (b) alumni and employers, to develop informational and experiential networks and opportunities; and (c) our campus community, to embed career support locally to meet diverse student needs.

Our vision is to support every U of T student and recent graduate as they build their future in our changing world.

We value community, agency, learning, empathy, and equity, diversity and inclusion.

To align with our strategic priorities, we encourage individuals from Indigenous, Black, racialized, 2SLGBTQ+ communities, and/or individuals who identify with a disability, to apply.

**Your opportunity**:
Reporting to the Director, Career Exploration & Education, the Administrative Coordinator will provide a broad range of administrative support and guidance for Career Exploration & Education. In this role the Administrative Coordinator will will oversee several operational needs to support the advancement of our priorities, including general office support (e.g. scheduling, general inquiries, filing, collating and organizingmaterials); scheduling of events; and special administrative projects (including the generation of routine reports and materials).

Specifically, the Administrative Coordinator will co-steward two critical projects: 1) data management and reporting, and 2) file storage, organization, and transition to SharePoint.

The incumbent must present a keenness to high quality customer service and partnership demonstrated by interacting knowledgeably and courteously with a variety of individuals including senior administrators, faculty, staff, students and community members. This position requires excellent communication, organizational and time management skills. The incumbent must be able to carry out a broad range of duties while exercising tact, confidentiality, and good judgement. It is important to be able to adapt rapidly from one function to another while maintaining efficiency and accuracy, especially when several projects with varying timelines are in motion.

**Your responsibilities will include**:

- Developing and maintaining procedures for the use of space and equipment
- Analyzing administrative processes and procedures and recommending changes for improvement
- Responding to enquiries within the defined scope of the role and redirecting as appropriate
- Assessing and revising processes that support administrative activities and objectives
- Determining logístical details and activities for events and/or programming
- Preparing draft statistical reports and summaries from data collected
- Scheduling day-to-day project activities
- Informing stakeholders of project progress

**Essential Qualifications**:

- Advanced College Diploma (3 years) or an acceptable equivalent combination of education and experience.
- Minimum five years' of relevant administrative experience supporting senior leaders and the advancement of strategic projects, prefera



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