Administration Assistant/receptionist

3 months ago


Westmount, Canada Newsam Construction Full time

Newsam Construction is continuing to grow and currently looking to expand their team.
We are a residential and commercial construction company focused on excellent customer service, first class construction and great design sensibility.

**Responsibilities**:

- Greet and welcome guests upon their arrival at the office
- Answer, screen, and forward incoming phone calls
- Control office access via the reception desk
- Perform clerical duties - filing, photocopying, manage office supplies
- Responsible for receiving and sorting of daily mail
- Manage Courier shipments (inbound and outbound)
- Preparing and completing routine forms, correspondence, reports and messages
- Data entry
- Filing and organization
- Other duties as assigned to assist office management
- Day shift

Personal Characteristics:

- Strong attention to detail
- Demonstrated Initiative and resourcefulness
- Strong client focus; ability to work individually and with limited supervision
- Strong organizational skills
- Excellent communication and interpersonal skills
- Efficient, courteous and professional
- Excellent telephone skills

We offer:
Competitive salaries
- Opportunities for advancement
- Stimulating work environment

**Qualifications**:

- Team player
- Excellent organization skills and time-management skills, with the ability to prioritize tasks
- Solid written and verbal communication skills in English and French
- Knowledge of Microsoft Office Suites (Excel, Word, Outlook, etc.)
- Knowledge QuickBooks and ExakTime an asset
- Takes initiative and follows up on outstanding tasks
- Knowledge of general construction terminologies an asset

Experience
- Administrative Skills: 3 years (preferred)
- Construction: 1 year (preferred)

We thank all applicants for their interest, however, only those selected for interviews will be contacted.

********

Newsam Construction poursuit sa croissance et cherche actuellement à élargir son équipe. Nous sommes une entreprise de construction résidentielle et commerciale axée sur un excellent service à la clientèle, une construction de première classe et une grande sensibilité en matière de conception.

Responsabilités:

- Accueillir les clients à leur arrivée au bureau
- Répondre, filtrer et transférer les appels téléphoniques entrants
- Contrôler l'accès au bureau via la réception
- Effectuer des tâches de bureau - classement, photocopie, gestion des fournitures de bureau
- Réception et tri du courriel quotidien
- Gérer les envois par courriel (entrants et sortants)
- Préparer et compléter les formulaires, la correspondance, les rapports et les messages de routine
- Saisie de données
- Classement et organisation
- Autres tâches assignées pour aider la direction du bureau
- Travail de jour

Caractéristiques personnelles:

- Grand souci du détail
- Initiative et débrouillardise démontrées
- Forte orientation client ; capacité à travailler individuellement et avec une supervision limitée
- Fortes compétences organisationnelles
- Excellentes aptitudes à la communication et aux relations interpersonnelles
- Efficacité, courtoisie et professionnalisme
- Excellentes compétences téléphoniques

Nous offrons des salaires compétitifs
- Des possibilités d'avancement
- Un environnement de travail stimulant

**Qualifications**:

- Esprit d'équipe
- Excellent sens de l'organisation et de la gestion du temps, avec la capacité de prioriser les tâches
- Compétences solides en communication écrite et verbale en anglais et en français
- Connaissance des suites Microsoft Office (Excel, Word, Outlook, etc.)
- Connaissance de QuickBooks et d'ExakTime un atout
- Prendre des initiatives et assurer le suivi des tâches en suspens
- La connaissance de la terminologie générale de la construction est un atout

Expérience
- Compétences administratives : 3 ans (préférable)
- Construction : 1 an (de préférence)

Pay: From $20.00 per hour

Expected hours: 40 per week

Schedule:

- 8 hour shift
- Day shift
- Morning shift
- No weekends

**Education**:

- Secondary School (required)

**Experience**:

- Front desk: 2 years (required)
- Administrative experience: 2 years (required)

Work Location: In person

Expected start date: 2024-10-07


  • Receptionist

    6 months ago


    Westmount, Canada Place Kensington Full time

    **Place Kensington is a high end senior's residence located in Westmount. We are looking for a full time receptionist to represent the residence and bring a personal touch to daily tasks. The work environment is pleasant and enjoyable.** **ROLE AND GENERAL RESPONSIBILITIES**: **- Greet visitors - Note and follow up on all residents' requests** **- Provide...

  • Receptionist

    6 months ago


    Westmount, Canada Place Kensington Full time

    **Place Kensington is a high end senior's residence located in Westmount. We are looking for a full time receptionist to represent the residence and bring a personal touch to daily tasks. The work environment is pleasant and enjoyable.** Saturday and Sunday from 7 to 3pm. Also available evenings from 3pm to 11 pm. **ROLE AND GENERAL...


  • Westmount, Canada Clinique DSG Full time

    Aperçu du poste* (English version below) *Responsabilités - Accueillir les patients et les visiteurs avec un comportement accueillant. - Répondre aux appels téléphoniques et les diriger de manière professionnelle - Planifier les rendez-vous et gérer le calendrier du bureau - Effectuer des tâches de saisie de données avec précision et efficacité -...

  • Medical Receptionist

    4 months ago


    Westmount, Canada Med2 Services Full time

    Bienvenue! Cabinet de médecine familiale dynamique et privé dont l'objectif est de fournir des soins exceptionnels aux patients et un service personnalisé, à distance de marche du métro Atwater. Nous recherchons une réceptionniste médicale/adjointe administrative à temps plein pour un poste de remplacement avec expérience pour se joindre à notre...


  • Westmount, Canada Dr. Henry Coopersmith Full time

    Looking for a Medical Receptionist with excellent communication skills and strong customer service qualities. Sitting at the reception desk you will be responsible for answering calls, greeting patients as well as clerical tasks. The receptionist will have to perform patient registration, schedule and confirm appointments; answer incoming calls; complete...

  • Medical Receptionist

    7 months ago


    Westmount, Canada Clinique MDCM Ste-Catherine Full time

    Job description Nous sommes une clinique médicale située à Westmount. Nous sommes à la recherche d’une personne dynamique et passionnée pour combler le poste de réceptionniste à temps pleine **TÂCHES ET RESPONSABILITÉS**: - Accueil des patients et répondre aux différentes demandes de ces derniers - Informer les patients des services offerts...


  • Westmount, Canada Crowe BGK Full time

    **We are currently looking for Receptionist/Office clerk to join our team in Montreal.** Join a dynamic, fast-growing firm offering competitive salaries, benefits, and a strong focus on employee well-being. **What’s in it for you**: - Competitive salary - Full range of benefits - Career advancement opportunities - 3 weeks paid avaction - 8 paid personal...


  • Westmount, Canada Wilkar Full time

    Wilkar Real Estate Management Inc. is a real estate management company whose offices are located in Westmount. However, most of the employees have the option to work remotely. Occasionally, employees are called upon to visit the buildings or the office, depending on the situation. We are looking for an Administrative Assistant to work with a team of...


  • Westmount, Canada Dentalcorp Canada Full time

    Our R.O. Dental Center is currently looking for a dental receptionist to join our team. Schedule **:_Part-time, 25 hours per week, Monday to Thursday from 1:00 PM to 6:00 PM,_** **It's perfect for those who like to take their time in the morning with a good cup of coffee** **_ Friday from 8:00 AM to 2:00 PM, _**so the weekend always starts early**_!_** As...


  • Westmount, Canada Crowe BGK Full time

    **We are currently looking for an Administrative Assistant/Executive Assistant to join our team in Montreal.** Join a dynamic, fast-growing firm offering competitive salaries, benefits and a strong focus on employee wellbeing. **What’s in it for you**: - Full range of benefits - Career advancement opportunities - 2 to 3 weeks paid vacation, according to...


  • Westmount, Canada Wilkar Full time

    Wilkar Real Estate Management Inc. is a real estate management company whose offices are located in Westmount. However, most of the employees have the option to work remotely. Occasionally, employees are called upon to visit the buildings or the office, depending on the situation. We are looking for an Administrative Assistant to work with a team of property...


  • Westmount, Canada Crowe BGK Full time

    **We are currently looking for an Administrative Assistant to join our team in Montreal.** Join a dynamic, fast-growing firm offering competitive salaries, benefits and a strong focus on employee wellbeing. **What’s in it for you**: - Full range of benefits - Career advancement opportunities - 2 to 3 weeks paid vacation, according to experience - 8 paid...


  • Westmount, Canada Crowe BGK Full time

    **We are currently looking for an Administrative Assistant to join our team in Montreal.** Join a dynamic, fast-growing firm offering competitive salaries, benefits and a strong focus on employee wellbeing. **What’s in it for you**: - Full range of benefits - Career advancement opportunities - 2 to 3 weeks paid vacation, according to experience - 8 paid...

  • Dental Receptionist

    3 months ago


    Westmount, Canada Dentalcorp Canada Full time

    **Our R.O. Dental Center is currently looking for a dental receptionist to join our team.**: **Schedule** **:_Part-time, 25 hours per week, Monday to Thursday from 1:00 PM to 6:00 PM,_** **It's perfect for those who like to take their time in the morning with a good cup of coffee. **_Friday from 8:00 AM to 2:00 PM, _**so the weekend always starts...


  • Westmount, Canada First Stays Full time

    Real Estate Administrative Assistant First Stays is a real estate leasing agency. We are a young, energetic, and dedicated team of 20 people - 21 to 29 years old with a strong culture in a fast-paced environment. Our office is located in Westmount and ambitions to expand beyond that. We’re a company with no politics or ‘red tape’ - you want to get...


  • Westmount, Canada Westmount Plastic Surgery Clinic Full time

    **Who are we?** THE WESTMOUNT PLASTIC SURGERY CLINIC LOCATED IN WESTMOUNT SQUARE OFFERS THE LATEST TECHNOLOGICAL DEVELOPMENTS. OUR DEDICATED STAFF IS COURTEOUS AND VERY WELCOMING. YOU’LL BENEFIT FROM OUR PROFESSIONAL ENVIRONMENT WHERE THE CLIENT EXPERIENCE IS AT THE HEART OF THE CLINIC’S MISSION. **Who are we looking for?** A dynamic, responsible,...


  • Westmount, Canada stephen leopold montreal immobilier Full time

    **PART TIME BOOKEEPER AND ADMINISTRATIVE ASSISTANT** Present part time bookeeper doing great job but is moving from Montreal. Very sharp with Quickbooks and has developed a trusting relationship with me. Am retired/sem-iretired entrepreneur. More interested in philanthropy and travel these days but govts do want their reports and taxes, and I dont want any...

  • Army Reservist

    3 months ago


    Westmount, Canada The Royal Montreal Regiment Full time

    (Message français à suivre) Financial Services Administrators provide financial assistance and budget resources support to all military activities. The primary duties of a Financial Services Administrator are to provide: - Financial administration and services - General office bookkeeping - Accounts payable and accounts receivable support - Budget...

  • Army Reservist

    7 months ago


    Westmount, Canada The Royal Montreal Regiment Full time

    (Message français à suivre) Financial Services Administrators provide financial assistance and budget resources support to all military activities. The primary duties of a Financial Services Administrator are to provide: - Financial administration and services - General office bookkeeping - Accounts payable and accounts receivable support - Budget...

  • Office Assistant

    6 months ago


    Westmount, Canada Optik Avenue Optometristes Full time

    **Office Assistant Job Responsibilities**: - Receives and distributes communications; collects and mails correspondence - Copies and stores important documents and records. - Maintains inventory of office supplies and anticipates supply needs; ensures prompt ordering and receipt of supplies and delivers supplies to work stations as needed. - Provides office...