Wilkar - Administrative Assistant
2 months ago
Wilkar Real Estate Management Inc. is a real estate management company whose offices are located in Westmount. However, most of the employees have the option to work remotely. Occasionally, employees are called upon to visit the buildings or the office, depending on the situation.
We are looking for an Administrative Assistant to work with a team of property managers who manage a number of prestigious condominiums in downtown Montreal. The Assistant will be responsible for supporting the team in their operational and administrative tasks.
The employee must be bilingual and have a minimum of 1 year of professional administrative experience.
**Roles, Responsibilities and Activities**:
- Taking dictation and writing of minutes of Board meetings
- Maintain and update the current filing system and database (lease copies, contact information, service contracts, by-laws, documents, etc.)
- Handle administrative correspondence through the communication portal or by phone (general inquiries, complaints, rule violations, document requests, etc.)
- Organize moves, manage key/magnetic chip/garage key requests, update intercom systems as requested
- Sending general communications, following approval by the Administrative Manager and/or the Manager
- Assist the Manager with specific tasks as required
**Desired Qualifications**:
- Minimum 1 year of relevant experience
- Experience in customer service
- Recognized as a good team player
- Excellent leadership and communication skills, proactivity, priority and stress management, positive mindset
- Computer literate
- Ability to adapt to learning new operating systems
- Valid driver's license
-
Wilkar - Assistant(E) Administratif(Ve)
2 months ago
Westmount, Canada Wilkar Full timeGestion Immobilière Wilkar Inc. est une société de gestion immobilière dont les bureaux sont situés à Westmount. Cependant, la plupart des employés ont la possibilité d'effectuer leur travail à distance s'il le désire. À l'occasion, les employés sont appelés à se rendre sur place aux immeubles ou au bureau, selon la situation. Nous sommes à la...
-
Wilkar - Doorman
7 months ago
Westmount, Canada Wilkar Full timeSUMMARY OF POSITION High-end condominium building committed to providing co-owners with the highest standards of service, building safety, and property maintenance, repair and upgrades possible. The doorman staff is responsible for providing superior front-end customer service at the front lobby of the building. Their mission is to ensure the safety of the...
-
Wilkar - Gestionnaire Immobilier Adjoint
3 months ago
Westmount, Canada Wilkar Full timeWilkar Property Management Inc. est une société de gestion immobilière située à Westmount, cependant, la plupart des employés travaillent à distance ou sur des chantiers en ce moment. Le gestionnaire immobilier adjoint sera chargé d'aider le gestionnaire immobilier à gérer un portefeuille d'immeubles en copropriété dans le centre-ville de...
-
Administrative Assistant
7 months ago
Westmount, Canada Wilkar Full timeWilkar Real Estate Management Inc. is a real estate management company whose offices are located in Westmount. However, most of the employees have the option to work remotely. Occasionally, employees are called upon to visit the buildings or the office, depending on the situation. We are looking for an Administrative Assistant to work with a team of...
-
Assistant(E) Administratif(Ve)
7 months ago
Westmount, Canada Wilkar Full timeGestion Immobilière Wilkar Inc. est une société de gestion immobilière dont les bureaux sont situés à Westmount. Cependant, la plupart des employés ont la possibilité d'effectuer leur travail à distance s'il le désire. À l'occasion, les employés sont appelés à se rendre sur place aux immeubles ou au bureau, selon la situation. Nous sommes à...
-
Wilkar - Residential Property Labourer
3 months ago
Westmount, Canada Wilkar Full time**Summary**: **Responsibilities**: - Operate a Zamboni to clean condominium parking garages. - Regularly clean and maintain garbage chutes in residential buildings. - Ensure that all areas are kept neat, tidy, and free of debris. - Report any maintenance issues or hazards to the property management team. - Assist with general labor tasks as needed on the...
-
Administrative Assistant
1 month ago
Westmount, Canada Crowe BGK Full time**We are currently looking for an Administrative Assistant/Executive Assistant to join our team in Montreal.** Join a dynamic, fast-growing firm offering competitive salaries, benefits and a strong focus on employee wellbeing. **What’s in it for you**: - Full range of benefits - Career advancement opportunities - 2 to 3 weeks paid vacation, according to...
-
Administrative Assistant
6 months ago
Westmount, Canada Crowe BGK Full time**We are currently looking for an Administrative Assistant to join our team in Montreal.** Join a dynamic, fast-growing firm offering competitive salaries, benefits and a strong focus on employee wellbeing. **What’s in it for you**: - Full range of benefits - Career advancement opportunities - 2 to 3 weeks paid vacation, according to experience - 8 paid...
-
Administrative Assistant
6 months ago
Westmount, Canada Crowe BGK Full time**We are currently looking for an Administrative Assistant to join our team in Montreal.** Join a dynamic, fast-growing firm offering competitive salaries, benefits and a strong focus on employee wellbeing. **What’s in it for you**: - Full range of benefits - Career advancement opportunities - 2 to 3 weeks paid vacation, according to experience - 8 paid...
-
Real Estate Administrative Assistant
6 months ago
Westmount, Canada First Stays Full timeReal Estate Administrative Assistant First Stays is a real estate leasing agency. We are a young, energetic, and dedicated team of 20 people - 21 to 29 years old with a strong culture in a fast-paced environment. Our office is located in Westmount and ambitions to expand beyond that. We’re a company with no politics or ‘red tape’ - you want to get...
-
Administration Assistant/receptionist
3 months ago
Westmount, Canada Newsam Construction Full timeNewsam Construction is continuing to grow and currently looking to expand their team. We are a residential and commercial construction company focused on excellent customer service, first class construction and great design sensibility. **Responsibilities**: - Greet and welcome guests upon their arrival at the office - Answer, screen, and forward incoming...
-
Part Time Bookeeper Administrative Assistant
6 months ago
Westmount, Canada stephen leopold montreal immobilier Full time**PART TIME BOOKEEPER AND ADMINISTRATIVE ASSISTANT** Present part time bookeeper doing great job but is moving from Montreal. Very sharp with Quickbooks and has developed a trusting relationship with me. Am retired/sem-iretired entrepreneur. More interested in philanthropy and travel these days but govts do want their reports and taxes, and I dont want any...
-
Army Reservist
3 months ago
Westmount, Canada The Royal Montreal Regiment Full time(Message français à suivre) Financial Services Administrators provide financial assistance and budget resources support to all military activities. The primary duties of a Financial Services Administrator are to provide: - Financial administration and services - General office bookkeeping - Accounts payable and accounts receivable support - Budget...
-
Army Reservist
7 months ago
Westmount, Canada The Royal Montreal Regiment Full time(Message français à suivre) Financial Services Administrators provide financial assistance and budget resources support to all military activities. The primary duties of a Financial Services Administrator are to provide: - Financial administration and services - General office bookkeeping - Accounts payable and accounts receivable support - Budget...
-
Office Assistant
6 months ago
Westmount, Canada Optik Avenue Optometristes Full time**Office Assistant Job Responsibilities**: - Receives and distributes communications; collects and mails correspondence - Copies and stores important documents and records. - Maintains inventory of office supplies and anticipates supply needs; ensures prompt ordering and receipt of supplies and delivers supplies to work stations as needed. - Provides office...
-
Dermatology Assistant
7 months ago
Westmount, Canada Clinique MDCM Full time**Aperçu**: Nous recherchons un individu dynamique et organisé pour rejoindre notre équipe médicale en tant qu'assistant dermatologue. Ce rôle exige des capacités exceptionnelles à faire plusieurs tâches simultanément, d’excellentes compétences en communication et la capacité de s'épanouir dans un environnement où le debit de travail est...
-
Executive Assistant
2 months ago
Westmount, Canada ANTHONY PACE REAL ESTATE INC. (REMAX) Full time**Job Overview** As the Executive Assistant to the Real Estate Broker, you will play a crucial role in supporting the daily operations of the brokerage. Your organizational skills, attention to detail, and ability to manage multiple tasks will be vital in ensuring smooth workflow and exceptional client service. You will be responsible for administrative...
-
Administritive Sales Assistant
6 months ago
Westmount, Canada Royal Lepage Mellor Group Full time**Groupe Mellor**, l’agence immobilière Nº1 à Montréal est à la recherche d’un professionnel formé pour se joindre à son équipe! Ayant une équipe grandissante, nous sommes à la recherche d'une personne créative et extravertie qui souhaite faire partie d’une entreprise réputée opérant dans un environnement de haute performance. Vous...
-
Aesthetic Clinic Assistant Manager
6 months ago
Westmount, Canada Westmount Medical Institute Full time**About us** As a premier provider of aesthetic medical services, our primary focus is on elevating our clients' confidence and overall well-being by offering tailored, state-of-the-art treatments. Backed by a team of proficient experts and an unwavering dedication to quality, we are driven to achieve remarkable outcomes while ensuring unparalleled patient...
-
Administrative Assistant, Legal
4 months ago
Westmount, Canada A.Y. NOTAIRE INC. Full timeEducation: College/CEGEP - Experience: 1 year to less than 2 years **Work setting**: - General law practice - Property and real estate law **Tasks**: - Coordinate the flow of information - Open and distribute regular and electronic incoming mail and other material - Schedule and confirm appointments **Computer and technology knowledge**: - MS Word - MS...