Administrative Assistant
3 months ago
**Overview**
**Duties**:
- Answering phones, greeting customers, suppliers and guests.
- Perform various administrative tasks to support the daily operations.
- Data processing and entry; entering daily time tickets, updating field schedules, office documents, and assisting in AP and AR tasks.
- Document control; maintain organized filing systems for both digital and hard copy jobs / files.
- Type and proofread correspondence, forms and other documents.
- Support safety in booking and coordinating training, updating safety documents and material for the office and field, maintaining systems such as Complyworks.
- Coordination of group events, lunches, etc. for the office.
- Coordinate all mail and couriers.
- Manage Office supplies and consumables.
- Ensure front office area and desk are tidy, presentable and organized.
- Technical support; ability to troubleshoot office equipment issues, server issues and phone system issues with our I.T. contractor.
**Qualification Requirements**:
- Post secondary education in an administration / clerical field is required.
- A minimum of 2-3 years experience in office administration / support is required.
- Experience in accounting is an asset ( posting AP, AR, etc.).
- Proficiency in MS Office ( outlook, word, excel).
- Working knowledge of QBO is an asset
- Excellent communication skills - both written and verbal
- Ability to work in a fast-paced environment.
- Strong attention to detail and a high degree of accuracy in data entry (keying skills).
- Ability to multi-task and prioritize work.
This position is 40 hours per week in the office, Monday to Friday 7:30 am to 4:00 pm.
We thank all applicants in advance for their interest and be contacting those whom meet our requirements.
Pay: From $24.00 per hour
**Education**:
- Secondary School (preferred)
**Experience**:
- Front desk: 2 years (required)
- Administrative experience: 2 years (required)
Work Location: In person
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