Graduate Administrative Assistant

2 weeks ago

Halifax, Canada Dalhousie University Full time

**Position Details**:

- Position Information**Position Title**
- Graduate Administrative Assistant

**Department/Unit**
- Physiology & Biophysics

**Location**
- Halifax, Nova Scotia, Canada

**Posting Number**
- S456-23

**Employee Group**
- NSGEU Local 77

**Position Type**
- Term

**Duration of Contract (if applicable)**
- 12 months

**Employment Type**
- Full Time

**Full-time Equivalency (FTE)**
- 1.0

**Salary**
- $26.71 -$33.81 per hour ($48,606 - $61,535 per annum, 35 hours per week)

**Classification**
- C6

**Provisional Statement**

**About Dalhousie University**
- Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

**Job Summary**
The Department of Physiology and Biophysics offers a diverse research environment with many opportunities for scientific interaction and training. Reporting to the Department Administrator, this position provides administrative support to the Department and the Graduate Coordinator.

**Key Responsibilities**
- Assist with the efficient operation of the Department, and act on behalf of the Administrator as required, makes decisions, and escalates issues when necessary.
- Responsible for all graduate & undergraduate information on the Department website, Dalhousie Calendar, and Timetable.
- Assist in the creation, maintenance and updating of the Department SharePoint site and ensure information is secure and meets privacy requirements.
- Working with principal investigators, prepare and track budgets for the term of the grant project. Reconcile monthly financial ledgers, maintain files, and update fiscal year forecasts.
- Provide administrative support to various committees including Appointment, Promotion & Tenure Committee, Recruitment, Graduate Education Committee, etc. ensuring the process and all documentation meets University, Faculty and Department guidelines and due dates.

**Note**
Due to operational requirements, the successful applicant is required to work in-person on campus.

**Required Qualifications**
- Business/Office Administration diploma plus three to five years’ administrative experience in a role with decision making responsibilities (or equivalent combination of training and experience).
- Must be proficient in Microsoft 365 including Word, Outlook, Excel, PowerPoint. Knowledge of SharePoint group permissions and experience with creating SharePoint libraries, lists, and site pages.
- Excellent communication and interpersonal skills.
- A high level of confidentiality and professionalism, as demanded by access to sensitive information.
- Strong organizational skills and a demonstrated ability to handle multiple priorities.

**Assets**
- Previous experience working in TTA and Navigator.

**Job Competencies**
Respect & Inclusion
- Adaptability
- Knowledge & Thinking Skills
- Communication
- Service

**Additional Information**
- Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program._

**Application Consideration**

**Diversity Statement**
- Posting Detail Information**Number of Vacancies**
- 1

**Open Date**
- 12/01/2023

**Close Date**
- 12/08/2023

**Open Until Filled**
- No

**Special Instructions to Applicant

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