Student Affairs Administrative Assistant

Found in: Talent CA C2 - 2 weeks ago

Halifax Regional Municipality, Canada Dalhousie University Full time
Job Summary

The College of Pharmacy includes undergraduate and graduate programs with a mission to enhance health and wellness through pharmacy education, research and community service. Reporting to the College Administrative Manager and working under the guidance of the Associate Director Student Affairs, and Graduate Program Coordinator, the Student Affairs Administrative Assistant provides administrative support for the Doctor of Pharmacy (PharmD); Master of Science, Pharmaceutical Sciences (MSc(PharSci); and Pharmacy Residency Programs from first contact to completion and associated support responsibilities.

Key Responsibilities

Provides support for the Doctor of Pharmacy (PharmD) Program, including but not limited to assessing applications for admissions or rejections, collecting application materials, providing administrative support for interviews, and monitoring progress of students through the program. Provides support for the Master of Science (Pharmaceutical Sciences) and Pharmacy Residency Programs, including but not limited to collecting application materials, tracking applications and updating applicants, provide administrative support to Graduate Program Coordinator, and processing documentation. Maintains knowledge of University, Faculty of Graduate Studies, Faculty of Health, College, and program policies, procedures, guidelines, processes, and deadlines. Provides administrative assistance directly to the Associate Director Student Affairs, Coordinator, Student Affairs, Graduate Program Coordinator, positions as related to recruitment, admissions, progress monitoring, and graduation as required. Acts as back up for the Administrative Reception and provide assistance with the Awards Committee and associated events such as Convocation Brunch and White Coat and Awards Ceremony.

Note

The successful applicant is required to initially work in-person on campus. After successful completion of the probationary period, they will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.

Required Qualifications

Business/office administration diploma with three to five years’ related experience (or equivalent combination of training and experience). Must have demonstrated strong communication (verbal and written) and organizational skills. Proficiency in MS Office (Word, Excel, Access, and PowerPoint) with a demonstrated ability with data management.

Assets

Knowledge of or experience in an academic setting. Knowledge of or experience with planning, tracking, and processing admissions and monitoring progress of students.

Job Competencies

The successful candidate is expected to demonstrate proficiency in Dalhousie’s core competencies in particular:

- Self-Awareness & Professionalism
- Respect & Inclusion
- Knowledge & Thinking Skills
- Communication
- Service

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Bargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community.

  • Summer Student

    Found in: Talent CA C2 - 1 week ago

    Halifax Regional Municipality, Canada The Government of Nova Scotia Full time

                                                                                                                Competition # : 42706 Department: Public WorksLocation: HALIFAXType of Employment: StudentUnion Status: Exclusion - Non Union -...

  • Assistant Vice-provost, Campus Living and Student

    21 hours ago

    Halifax, Canada Dalhousie University Full time

    **Position Details**: - Position Information**Position Title** - Assistant Vice-Provost, Campus Living and Student Well-being **Department/Unit** - Vice-Provost Student Affairs **Location** - Halifax **Posting Number** - S528-22 **Employee Group** - DPMG **Position Type** - Regular, On-Going **Duration of Contract (if applicable)** **Employment...

  • Assistant Professor, Marine Affairs Program

    3 days ago

    Halifax, Canada Dalhousie University Full time

    **Position Details**: - Position Information**Position Title** - Assistant Professor, Marine Affairs Program **Posting Number** - F537P **Type of position** - Tenure Stream **Department/Unit** - Marine Affairs Program **Location** - Halifax, Nova Scotia, Canada **About the opportunity** -Established in 1818, Dalhousie is a leading research-intensive...

  • Assistant Professor, Marine Affairs Program

    3 days ago

    Halifax, Canada Dalhousie University Full time

    **Position Details**: - Position Information**Position Title** - Assistant Professor, Marine Affairs Program **Posting Number** - F537P **Type of position** - Tenure Stream **Department/Unit** - Marine Affairs Program **Location** - Halifax, Nova Scotia, Canada **About the opportunity** -Established in 1818, Dalhousie is a leading research-intensive...

  • Administrative Coordinator, Academic Programs

    Found in: Talent CA C2 - 1 week ago

    Halifax Regional Municipality, Canada Dalhousie University Full time

    Job Summary As the first university-based common law school in the nation, the Schulich School of Law offers a unique and enlightened approach to legal education. A diverse curriculum, leading specializations, and internationally recognized faculty provide exceptional opportunities in all facets of legal education. Reporting to the Program Manager, the...

  • Summer Student

    1 week ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Public Works **Location**:HALIFAX **Type of Employment**:Student **Union Status**:Exclusion - Non Union - NSPG **Closing Date**:3/16/2023 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: Building and maintaining our provincial infrastructure is no small job. We’re recruiting for summer students to help our province...

  • Administrative Assistant, Awards

    21 hours ago

    Halifax, Canada Dalhousie University Full time

    **Position Details**: - Position Information**Position Title** - Administrative Assistant, Awards **Department/Unit** - Registrar's Office **Location** - Halifax, Nova Scotia, Canada **Posting Number** - S57-23 **Employee Group** - NSGEU Local 77 **Position Type** - Regular, On-Going **Duration of Contract (if applicable)** **Employment Type** - Full...

  • Assistant Registrar, International Student Awards

    22 hours ago

    Halifax, Canada Dalhousie University Full time

    **Position Details**: - Position Information**Position Title** - Assistant Registrar, International Student Awards & Financial Aid **Department/Unit** - Registrar's Office **Location** - Halifax, Nova Scotia, Canada **Posting Number** - S341-23 **Employee Group** - DPMG **Position Type** - Term **Duration of Contract (if applicable)** - 1...

  • Project Administrator

    Found in: Talent CA C2 - 1 week ago

    Halifax Regional Municipality, Canada Dalhousie University Full time

    Job Summary Reporting to Dalhousie University’s Co-Principal Investigators (PIs), the Project Administrator will support Dalhousie University’s participation in the Qanittaq Clean Arctic Shipping Initiative by coordinating and facilitating research activities, supporting knowledge mobilization, collaborating with research partners, and managing project...

  • Summer Student

    Found in: Talent CA 2 C2 - 1 week ago

    Halifax, Canada Government of Nova Scotia Full time

    About Us Building and maintaining our provincial infrastructure is no small job. We’re recruiting for summer students to help our province achieve big things!  At the Department of Public Works, we manage 23,000 kilometers of roads and highways and 4,100 bridges across Nova Scotia. We also maintain 2,400 buildings and infrastructure assets across...

  • Student Success Advisor

    2 days ago

    Halifax, Canada Dalhousie University Full time

    **Position Details**: - Position Information**Position Title** - Student Success Advisor **Department/Unit** - Student Academic Success Services **Location** - Halifax, Nova Scotia, Canada **Posting Number** - S265-23 **Employee Group** - DPMG **Position Type** - Regular, On-Going **Duration of Contract (if applicable)** **Employment Type** - Full...

  • Summer Student

    Found in: beBee S CA - 1 week ago

    Halifax, Canada Government of Nova Scotia Full time

    Competition # : 42706 Department: Public Works Location: HALIFAX Type of Employment: Student Union Status: Exclusion - Non Union - NSPG Closing Date: 30-Apr-24 (Applications are accepted until 11:59 PM Atlantic Time) About Us Building and maintaining our provincial infrastructure is no small job. We're recruiting for summer students to help our...

  • Policy and Governance Coordinator

    1 week ago

    Halifax, Canada Dalhousie Student Union Full time

    Under the guidance of the Director of Research & Outreach, and the President, the Policy and Governance Coordinator will provide administrative and operational support for the Executive and members of the Dalhousie Student Union Council and directly and by carrying out all bureaucratic and procedural functions associated with the operation of the DSU...

  • Clinical Program Assistant

    Found in: Talent CA C2 - 2 weeks ago

    Halifax Regional Municipality, Canada Dalhousie University Full time

    Job Summary Dalhousie University’s Psychology and Neuroscience Department is the top Psychology and Neuroscience Department in Atlantic Canada. The department is one-of-a-kind and was established for research into what makes humans and animals behave the way that they do, as well as to understand the structure and function of the nervous system. Reporting...

  • Indigenous Student Advisor

    1 week ago

    Halifax, Canada Dalhousie University Full time

    **Position Details**: - Position Information**Position Title** - Indigenous Student Advisor - Designated **Department/Unit** - Student Academic Success Services **Location** - Halifax **Posting Number** - S511-22 **Employee Group** - DPMG **Position Type** - Regular, On-Going **Duration of Contract (if applicable)** **Employment Type** - Full...

  • Program Coordinator

    Found in: Talent CA C2 - 1 week ago

    Halifax Regional Municipality, Canada Dalhousie University Full time

    Job Summary Reporting to the LES Program Director and the Clean Technology Research Institute (CTRI) Administrator, the Program Coordinator is responsible for overseeing all aspects of LES fiscal and operational management in alignment with university policies and operations. This includes organizing, implementing, documenting, and reporting on the LES...

  • Administrative Assistant, Graduate Program

    5 days ago

    Halifax, Canada Dalhousie University Full time

    **Position Details**: - Position Information**Position Title** - Administrative Assistant, Graduate Program **Department/Unit** - English **Location** - Halifax, Nova Scotia, Canada **Posting Number** - S294-23 **Employee Group** - NSGEU Local 77 **Position Type** - Regular, On-Going **Duration of Contract (if applicable)** **Employment Type** - Full...

  • Evening Administrative Assistant

    6 days ago

    Halifax, Canada Eastern College Full time

    **Job Title**: Evening Administrative Assistant **Company**: Eastern College **Location**: On site, Halifax Campus - located at 6940 Mumford Road, Suite 111, Halifax NS B3L 0B7 **Hours**:5 pm to 8:30 pm, Mondays - Thursdays **Start Date**:November 27, 2023 **About Us**: Eastern College Inc. is a leader in the Private Career College industry in Atlantic...

  • Coordinator, Recruitment and Admissions

    Found in: Talent CA C2 - 1 week ago

    Halifax Regional Municipality, Canada Dalhousie University Full time

    Job Summary The Registrar’s Office (RO) is a large, multi-site operation involved in the entire academic experience of Dalhousie students, from recruitment and admissions through to convocation and beyond. Reporting to the Associate Director, Admissions, the Coordinator is responsible for ensuring the smooth and efficient operation of the Recruitment &...

  • General Family Medicine Practitioner, Student Health

    Found in: Talent CA C2 - 2 days ago

    Halifax Regional Municipality, Canada Nova Scotia Health Authority Full time

    About This OpportunityDalhousie’s Student Health & Wellness Centre located on the Halifax Campus is seeking a family practice physician to join our team as the primary health care provider for an existing patient roster of 750 community patients in addition to offering select student appointments as of September 1, 2024 for dedicated primary health...