Administrative Assistant, Graduate Program

3 weeks ago

Halifax, Canada Dalhousie University Full time

**Position Details**:

- Position Information**Position Title**
- Administrative Assistant, Graduate Program

**Department/Unit**
- English

**Location**
- Halifax, Nova Scotia, Canada

**Posting Number**
- S294-23

**Employee Group**
- NSGEU Local 77

**Position Type**
- Regular, On-Going

**Duration of Contract (if applicable)**

**Employment Type**
- Full Time

**Full-time Equivalency (FTE)**
- 1.0

**Salary**
- $23.70 - $30.06 per hour ($40,061 - $50,808 per annum, 32.5 hours per week)

**Classification**
- AS1

**Provisional Statement**

**About Dalhousie University**
- Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

**Job Summary**
- Reflecting the exciting expansion of Literary and Cultural Studies, the Dalhousie English Department offers courses devoted to a wide range of topics, from Jane Austen to Paul Auster, Dylan Thomas to Bob Dylan, King Lear to King Kong. Reporting to the Department Chair, with day-to-day direction from the Administrative Coordinator, the Administrative Assistant provides administrative support for the Department of English graduate program.

**Key Responsibilities**
- Act as a resource for students, graduate committee, and graduate faculty. Explain department and university policies on a wide variety of issues, referring matters of specialized academic nature to appropriate contacts.
- Assist the coordination of Teaching Assistants by keeping a list of in-course students who are interested in TA positions and accepting resumes from non-program TA applicants. Enter TA and marker payroll forms.
- Monitor the program scholarship budget and submit annual scholarship payment information in the Graduate Funding System.
- Act as the main department resource for website updates and maintenance, and special projects.
- Provide backup for the Administrative Coordinator, which includes answering questions about the undergraduate program, submitting maintenance requests, and creating event posters.

**Note**
- Due to operational requirements, the successful applicant is required to work primarily in-person on campus, with some opportunity for hybrid work as agreed by all parties based on operational requirements and university guidelines.

**Required Qualifications**
- Business/Office Administration program with approximately four to five years’ related work experience (or equivalent combination of training and experience).
- Excellent communication, organization and interpersonal skills, attention to detail and the ability to multi-task.
- Demonstrated strong written communication skills.

**Assets**
- Experience in higher education or a similarly complex organization (government, health, etc.).
- Knowledge of and ability to use Banner, Navigator, the Graduate Student Information System, the Graduate Funding Payment System, and Electronic Personnel Action Forms.

**Job Competencies**

**Additional Information**
- Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program._

**Application Consideration**

**Diversity Statement**
- Posting Detail Information**Number of Vacancies**
- 1

**Open Date**
- 07/21/2023

**Close Date**
- 08/04/2023

**Open Until Filled**
- No

**Special Instructions to Applicant

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