Administrative Assistant

2 weeks ago

Halifax, Canada Halifax Regional Municipality Full time

**Job Posting**
- Reporting to their Inspector, the Administrative Assistant is accountable for coordinating the activities of their respective Inspector’s office. This position performs a wide variety of administrative support services, ranging from complex to routine, all of which contribute to the efficient and professional operation of the office. It is expected that the incumbent has a genuine appreciation for and understanding of protocol, discretion and professionalism, is able to accept and assume responsibility, and has the ability to interpret and make common decisions in accordance with prescribed procedures and practices of Halifax Regional Police. Administrative Assistants may have section specific responsibilities in specialized areas such as Support, Criminal Investigations, Patrol or other sections as determined by the Chief of Police or his/her designate.
- The work involves high volumes of information, deadlines and a high level of confidentiality.**DUTIES AND RESPONSIBILITIES**:
**Administrative Support**
- Provides administrative support to the Superintendent by managing inquiries, appointments, correspondence (including electronic communication), occasionally required to track attendance and maintaining performance files
- Follows up on status of various projects to ensure their completion prior to deadline and updates Superintendent
- Provides technical and administrative support to the Constables and office staff
- Performs general office duties including typing, filing, reviewing faxes and mail, transcribing minutes of meetings, answering inquiries, drafting correspondence, ordering and maintaining supplies for the office, preparing Letters of Recognition for police members or citizens, coordinating requests for building and equipment maintenance

**SECONDARY DUTIES & RESPONSIBILITIES**
- Develops notices and electronic bulletins to facilitate communicate within the Division
- Handles inquiries and complaints from general public both in person and by telephone regarding the services provided by Halifax Regional Police (handling both general and Division-specific requests)
- Conducts research, compiles data and prepares reports for the Superintendent for concerned citizen groups and their Superintendent.

**QUALIFICATIONS**

**Education & Experience**:

- Grade 12
- Business or secretarial certificate from a recognized educational institution or equivalent combination of education and 3 years' experience in an administrative assistant position.
- Minimum 3 years clerical experience.
- Comprehensive knowledge of the functions and activities of the Halifax Regional Police and related offices
- Knowledge of transcriptions devices
- Minimum typing speed of 50 wpm
- Understanding of the organizational structure of Halifax Regional Police, an asset.-
**Competencies**:Analytical Thinking, Communications, Conflict Management, Customer Service, Decision Making, Innovation, Managing Change, Networking / Relationship Building, Organization and Planning, Organizational Awareness, Risk Management, Teamwork and Cooperation, Values and Ethics, Valuing Diversity, Visioning and Strategic Thinking**WORK STATUS**:Permanent full-time**HOURS OF WORK**: Hours of work are Monday - Friday, 8:30 a.m. - 4:30 p.m. (35 hours per week), in an office environment. No on-call work is a required for this position but from time to time, incumbents may have to work overtime.**SALARY**: Range of $40,400 to $51,005, Non-Union level NU1. Salary will commensurate with education and experience.**WORK LOCATION**:1975 Gottingen Street, Halifax.**CLOSING DATE**: Applications will be accepted until 11:59 p.m. on June 11, 2023.- During the recruitment process, applicants have the right to request accommodation. Applicants invited to participate in an assessment process (such as an interview or testing) and who require accommodation, should discuss their needs with the Recruiter when invited to the assessment process.

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