Graduate Secretary

3 weeks ago

Halifax, Canada Dalhousie University Full time

**Position Details**:

- Position Information**Position Title**
- Graduate Secretary

**Department/Unit**
- Civil & Resource Engineering

**Location**
- Halifax, Nova Scotia, Canada

**Posting Number**
- S304-23

**Employee Group**
- NSGEU Local 77

**Position Type**
- Regular, On-Going

**Duration of Contract (if applicable)**

**Employment Type**
- Full Time

**Full-time Equivalency (FTE)**
- 1

**Salary**
- $23.70 - $30.06 per hour ($40,061- $50,808 per annum, 32.5 hours per week)

**Classification**
- C5

**Provisional Statement**
- This is a provisional classification. Formal classification procedures will be initiated by the Job Design Unit in approximately six months.

**About Dalhousie University**
- Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

**Job Summary**
- The Civil and Resource Engineering Department is located within the Faculty of Engineering department plays a key role in Nova Scotia as a catalyst of research-driven innovation as well as the intellectual and technological growth of the province. Reporting to the Department Administrator, the Secretary provides clerical support of the operational needs of the Civil and Resource Engineering Department and its programs.

**Key Responsibilities**
- Update program, course, and enrollment information on university-wide electronic records systems.
- Monitor progress records/documents for students registered in the Department’s programs, tracking that program requirements are completed and deadlines are met.
- Provide support compiling and reviewing accreditation documentation and assist on implementation and maintenance of relevant administrative policies and procedures.
- Advise applicants on established information regarding programs offered, admission procedure, eligibility, costs, and financial support available.

**Note**
- Due to operational requirements, the successful applicant is required to work in-person on campus.

**Required Qualifications**
- Business/Office Administration Certificate/Diploma with two to three years’ of relevant experience (or an equivalent combination of training and experience).
- Computer proficiency, including Microsoft Office and other Microsoft programs.
- Excellent organizational and communication skills.
- Skills to multi-task, demonstrate initiative, work independently, as well as in a team environment.
- Exhibit attention to detail, and have the ability to adapt to different work environments (online/in-person) and learn new technologies and processes as needed.

**Assets**
- Previous experience in an academic environment.

**Job Competencies**

**Additional Information**
- Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program._

**Application Consideration**

**Diversity Statement**
- Posting Detail Information**Number of Vacancies**
- 1

**Open Date**
- 07/25/2023

**Close Date**
- 08/05/2023

**Open Until Filled**
- No

**Special Instructions to Applicant

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