Administrative Assistant

2 weeks ago

Halifax, Canada Hepatitis Outreach Society of Nova Scotia Full time

**Job Title**:Administrative Assistant

**Start Date**: February 20, 2024; ASAP
**Reports to**:Hepatitis Outreach Society of Nova Scotia - Executive Director
**Position**:Part-time term position with the possibility of renewal in April 2025
**Compensation**:$21/hour, average of 9 hours per week (flexible)
**Hours**:Flexible schedule, based on the needs of the organization

**Office space/accessibility: 6 steps (no elevator), masks **_**must**_ **be worn in our office space**

Only successful applicants will be contacted to book an interview.

HepNS goals are to; reduce the stigma, isolation and discrimination associated with viral Hepatitis and other STBBIs, lower transmission rates through preventative education, and promote healthy living through information and support for people living with Hepatitis or other STBBIs. The Administrative Assistant’s tasks include, but are not limited to: organizing and filing all documents, keeping detailed records of expenses and inventory, communicating with community partners and contribute to reports as needed, etc. The Administrative Assistant may also be required to work in our drop-in space as well as join staff on outreach when needed. The work plan is conducted among the general population in Nova Scotia and focuses on people at risk for Hepatitis C, that includes youth, people who use substances and those living in or recently released from correctional facilities.

**Duties and responsibilities include, but are not limited to**:
**Program/Administrative Support**:

- Work collaboratively with staff and community partners, including other community-based organizations, health clinics, correctional institutions, addiction support programs, harm reduction agencies and others who seek support.
- Track statistics related the program goals and report the results as required.
- Update program written/visual/audio materials.
- Maintain financial records and organize all documents.
- Ensuring the office/drop-in space is kept tidy and cleanly.
- Contribute to reports.
- Develop methods to improve the organization’s efficiency.

**Outreach Activities**:

- Maintain existing relationships with stakeholders, volunteers, and other community groups.
- Raise awareness of HepNS and its available programs throughout the province.
- Assist in creating/adapting program materials and activities as needed.
- Engage in capacity building opportunities and training when available.

**Qualifications/Skills**:

- Experience with bookkeeping and strong financial literacy is an asset.
- Strong computer skills: must be familiar using Excel, Word, PowerPoint, and Publisher.
- Ability to multitask and manage deadlines.
- Professional and responsible with sensitive and highly confidential information.
- Knowledge of community resources for referrals is an asset.
- Ability to adapt to different work environments.
- Ability to work independently and as a team.
- Strong organizational and time management skills.
- Knowledge of Hepatitis C and other STBBIs is an asset.
- Knowledge and understanding of harm reduction required.
- Strong communication skills (reading, writing and active listening).
- Experience working with vulnerable populations is an asset.
- Experience working with a not for profit, charitable organization is an asset.
- Grant writing experience is an asset.

**Additional Information**:

- This is a contract position ending March 31st, 2025, with an option for renewal based on performance and available funding.
- The Administrative Assistant role will be based out of the HepNS office at 5676 Sebastian Street, Halifax, Nova Scotia.
- This position will require flexibility in hours, ability to assist with occasional weekend/evening work is considered an asset but not mandatory. HepNS hours are Monday to Friday 8:30am to 4:00 pm, but may occasionally vary.
- Must complete and obtain criminal record/vulnerable sector checks.

**Job Type**: Part-time

**Salary**: $21.00 per hour

Expected hours: 9 per week

**Benefits**:

- Casual dress
- Flexible schedule

Flexible Language Requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday

Work Location: In person

Application deadline: 2024-02-14
Expected start date: 2024-02-20

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