Administrative Officer, HR Services

3 months ago

Guelph, Canada Upper Grand District School Board Full time

**ADMINISTRATIVE OFFICER, HUMAN RESOURCES SERVICES**

The Upper Grand District School Board (UGDSB) employs approximately 4,000 dedicated staff who serve more than 35,000 students attending a variety of programs across 65 elementary and 11 secondary schools as well as continuing education and adult learning centres in the counties of Dufferin, Wellington, and the City of Guelph. The UGDSB covers the ancestral and treaty lands of the Mississaugas of the Credit, the Six Nations of the Grand River, and Saugeen Ojibway Nation.

**LOCATION**:Guelph Board Office (500 Victoria Rd. N, Guelph, ON

**SALARY RANGE**: $55,337 to $69,171 per year (under review); 35 hours per week

**BOARD INFORMATION**: 1.0 FTE; 12 months; permanent, full-time; Administrative Employees

The UGDSB is seeking a dynamic individual to join our Human Resources team in the capacity of **Administrative Officer, Human Resources Services**.

Reporting to the HR Services Manager, the Administrative Officer, Human Resources Services supports multiple areas of the HR administrative function including benefits administration, pension administration, employee attendance management, and other HR related projects.
- Responsibilities include but are not limited to the following:_

Human Resources Services Administration

▪ Ensures the consistency and accuracy of employee absence data through cross-referencing and reconciliation.

▪ Partners with the Payroll and HR teams to provide support for daily attendance and earnings transfers for all employee groups.

▪ Maintains accurate employee absence and replacement database used by the Board for reporting requirements (referencing daily attendance, generating daily absence reports, cross-referencing data between two software systems and reconciling reports to ensure data integrity).

▪ Using Excel and/or various HR systems, prepares and maintains accurate and detailed reports (e.g., employee absences, absence reasons, inclement weather).

▪ Provides technical support as a back-up system operator for the Board’s replacement callout SmartFind system.

Benefits Administration

▪ Professionally communicates with benefits providers as required to ensure employee records are accurately maintained and assists with resolving administrative issues.

▪ Coordinates Long Term Disability benefit premium deductions, including calculations as a result of employee salary changes.

▪ Reconciles, prepares, and submits all reports and/or remittances within the required deadlines.
▪ Ensures timely and accurate entry and maintenance of the HRIS data which includes reporting new employees, changes, and terminations to the benefits providers.
▪ Supports the HR team with employee inquiries relating to the benefits plan.
▪ Provides support for contract renewals and negotiations.

Pension Administration

▪ Provides support and back-up assistance/coverage to the Administrative Officer, Pensions with the administration of the defined benefit pension plans for OMERS and Teachers Pension Plans.

▪ Acts as a secondary liaison to assist employees with any pension related inquiries.
▪ Assists with the timely processing of employee enrollments, changes, leaves, retirements, and terminations.

Other Duties
▪ Performs other duties as assigned to grow and develop as an HR professional

**Qualifications**:

- Post-secondary degree or diploma in Human Resources, Business Administration, Benefits Administration, or a related discipline.
- Attained, or actively working towards Certified Human Resources Professional (CHRP) designation.
- Minimum of three (3) years human resources administrative experience in a fast-paced environment.
- Knowledge of group benefits and pension administration (e.g., LTD, premium deductions, processing of leave periods, defined benefit pension plans).
- Strong organizational, problem solving, and analytical skills with an intermediate knowledge of Microsoft Office suite (Word, Excel, PowerPoint, and Outlook), HRIS, Attendance Management Software (SDS and SmartFind), Google-based products and SharePoint.
- Previous experience in public sector and/or unionized environments considered to be an asset.
- Ability to work independently in an organized manner, and collaboratively in a team-based environment.
- Excellent oral and written communication skills and the ability to communicate effectively, professionally, and courteously with all levels of staff, external contacts, and general public.
- Well-organized, enthusiastic, professional and a positive team member.

**Equity at the UGDSB**:

- First Nations, Inuit, and Métis peoples, and all other Indigenous peoples.
- Persons of marginalized sexual orientations, gender identities, and gender expressions.
- Members of groups that commonly experience discrimination based on race, ancestry, ethnicity, colour, religion and/or spiritual beliefs, or place of origin.
- Persons with visible and/or invisible disabilities.

At UGDSB, we recognize that

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