Office Coordinator

2 weeks ago

Kitchener, Canada Formatop Manufacturing Full time

Formatop Manufacturing Company Ltd. began operations in 1967, producing one style countertop - the Classic. It answered the call for a seamless rolled front edge and backsplash countertop. Today, our products symbolize a legacy of listening to our customers. We’ve grown well beyond our origins, designing in response to our customers’ needs and providing exquisite sculptured countertop models and HPL composite panel product solutions that fit their environment, brilliantly.

We are looking for an experienced Office Coordinator to add to our team.

**Job Summary**

The Office Coordinator is responsible for providing administrative assistance to various departments including finance, customer service and to the President. This includes coordinating and communicating office activities, reception duties, accounts payables, supplies and stationery, filing and general troubleshooting. This individual is also responsible for overseeing the reception duties and providing administrative support to the management team. He/she must ensure the confidentiality (as necessary) of files, and follow company procedures on retention and destruction. This individual must demonstrate a strong attention to detail and the ability to balance multiple demands simultaneously.

**JOB TASKS AND RESPONSIBILITIES**
- _Administer and manage inbound/outbound mail, including priority post, packages, courier services, and other correspondence._
- _Answer and manage inbound telephone inquiries._
- _General reception duties as required such as assisting visitors entering the building_
- _Ensure adequate supplies of office stationery, general office supplies, office furniture, and other equipment._
- _Match, post and reconcile documentation for Accounts Payable_
- _Manage the disbursement and tracking of petty cash._
- _Prepare and fill out payments to third parties, whether by cash, check, credit, and other forms of payment._
- _Investigate and resolve billing discrepancies or misapplied cash transactions._
- _Balance daily A/P batches; prepare and distribute payment reports and statistics to key personnel._
- _Ensure the strict confidentiality and privacy of financial records as they relate to the organization and its business partners._
- _Ensures adequate postage is maintained in the postage master_
- _Assist with month-end and year-end closing._
- _Cross train in other departments as required_
- _Adhere to all policies and follow established procedures._
- _Other related duties as assigned._

**JOB SPECIFICATIONS**
- 1-3 years experience in a similar role
- Diploma in Business Administration or an equivalent combination of education and experience.
- Demonstrated ability to accurately calculate, post, correct, and manage accounting figures and financial records.
- Must possess a high level of moral judgment for handling confidential information and monetary transactions.
- Experience in gathering data, compiling the proper information, and preparing financial reports.
- Experience with Adagio Accounting Software considered an asset.
- Experience with Epicor considered an asset
- Effective attention to detail and a high degree of accuracy.
- Strong work ethic and positive team attitude.
- Excellent teamwork and team building skills.
- Able to effectively communicate both verbally and in writing.
- High level of proficiency with Microsoft Office productivity suite.

**Benefits**:

- Company events
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care
- Wellness program

Schedule:

- Monday to Friday

Work Location: In person

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