Office Coordinator

3 weeks ago

Kitchener, Canada Altruck International Truck Centres Full time

Altruck International Truck Centres is currently seeking an **Office Coordinator **for our **Kitchener **location.

Summary

The Office Coordinator is responsible for planning and overseeing all administrative support and office services for the company. This includes coordinating and communicating office activities, reception duties, accounts payable invoice preparation, supplies and stationery, health regulations, and general troubleshooting. This individual is also responsible for overseeing the reception duty and providing administrative support to the management team. The Office Coordinator will also be responsible for ensuring the accuracy of preliminary and final payroll time sheets, and spreadsheets. He/she must ensure the confidentiality (as necessary) of files, and follow company procedures on retention and destruction. This individual must demonstrate a strong attention to detail and the ability to balance multiple demands simultaneously.

**Job Duties**
- Administer and manage inbound/outbound mail, including priority post, packages, courier services, and other correspondence.
- Answer and manage inbound telephone inquiries.
- Ensure adequate supplies of office stationery, general office supplies, office furniture, and other equipment.
- Verify a variety of payroll related information (e.g. time sheets, vacation schedules) for the purpose of ensuring accurate payroll submissions to the Payroll Department.
- Maintain collection goals and complete receipts for third parties as required.
- Monitor any applicable warranties for office equipment.
- Match, post and reconcile documentation for Accounts Receivable and its departments.
- Adhere to all policies and follow established procedures.
- Other related duties as assigned.

**Requirements**:

- Strong customer service orientation.
- Strong written and verbal skills to communicate with all levels of the organization.
- Superior telephone manners and strong interpersonal skills.
- Good financial and business awareness.
- High School Diploma, G.E.D. or equivalent.
- Minimum of 1-3 years of experience in an office setting.
- Knowledge of general accounting.
- Knowledge of supplies, equipment, and/or services ordering, as well as inventory control of these items.
- Strong knowledge of Microsoft Office products, including Excel, Word, and PowerPoint.
- Able to maintain filing systems, databases, and basic diary/minutes management.
- Excellent analytical and problem solving skills.
- Good data entry skills and strong mathematical skills required.
- Meticulous records maintenance skills.
- First Aid skills and/or certificates are considered assets.

**Working Conditions**

The Office Coordinator will be seated at the reception desk (with the exception of periodic filing, stocking, sourcing supplies or other customer and/or employee event preparation) for eight hours per day. He or she will be required to use office equipment, such as a computer, fax machine and telephone. He or she will work mainly in an indoor, temperature moderated, well-lit environment. Some light lifting may be required from time to time.

Altruck is committed to complying with the Accessibility for Ontarians with Disabilities Act and its regulations, and the Ontario Human Rights Code throughout the entire employment cycle. If you require an accommodation, please inform us in advance and we will work with you to meet those needs. Any accommodation requests can be made by contacting 519-821-0070. At Altruck, we welcome differences. We do that because we know it is good for our employees, our products, our company and our community. Altruck is proud to be an equal opportunity workplace.

We thank all applicants for expressing their interest, however, only those qualifying for an interview will be contacted.

**Job Types**: Full-time, Permanent

**Salary**: $17.50 per hour

**Benefits**:

- Company events
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Vision care
- Wellness program

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Supplemental pay types:

- Overtime pay

Ability to commute/relocate:

- Kitchener, ON: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Are you legally entitled to work in Canada?

**Experience**:

- Office Setting: 3 years (required)

Licence/Certification:

- Driving Licence (preferred)

Work Location: In person

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