Office Coordinator

3 weeks ago

Halifax, Canada Nova Scotia Construction Sector Council Full time

**Location: Halifax, NS**
**Job Title: Office Coordinator (Term Position: 1-year Maternity Leave)**
**Start Date: Immediately**

Do you enjoy working with people? Like keeping things organized and being the go-to person to get things done? Like to host guests, don’t mind cleaning up afterwards and running errands?
Then we may have an opportunity for you

The NSCSC is currently looking for a great communicator to fill the role of Office Coordinator - someone who is energetic, friendly, and enjoys working with a wide variety of partners from youth to industry professionals. As the Office Coordinator, you will be the first point of contact for the public and be responsible for a wide variety of office and clerical duties that are integral to day-to-day operations.

Responsibilities will include, but are not limited to:

- Reception duties - answer and direct phone calls, receive faxes and greet clients/suppliers/visitors to the organization in a professional and friendly manner
- Review, screen, sort and distribute incoming and outgoing mail
- Schedule, coordinate, organize, and host meetings and facility bookings
- Perform and/or assist with office activities such as cleaning, maintenance, ordering materials and supplies etc.
- Order, receive, handle and stage meals from various caterers and ensure items are prepared for meetings and events
- Maintain, track and update office equipment including hardware, software, and passwords
- Assist with activities related to visits to the Trades Exhibition Hall including food service, clean-up and student supervision
- Serve as contact for office maintenance, service contracts, etc., with providers and arrange for necessary repairs/service calls for office systems
- Run errands, as required, in support of the operation of the Sector Council
- Assist in the development of office documents (proposals, publications, claims, research, etc.) and maintain office data (records, logs, contacts, etc.) in an organized manner as needed
- Ensure timely distribution of materials to industry partners
- Assist with the follow-up of action items arising from office and industry meetings
- Scan media/news for industry relevant information
- Research, propose and develop solutions to office needs and improvements
- Other duties as required

Office Coordinator
April 2023
- Outstanding communication skills (written and verbal) and be customer service oriented
- Exceptional organizational and multitasking skills with excellent attention to detail
- Possesses excellent problem-solving skills and proactively takes initiative
- Ability to work independently and in teams in a fast-paced result-oriented fluid environment
- Excellent computer skills (Word, Excel, Power Point and Access)
- Ability to develop strong industry relationships
- Related education and/or experience in a similar position
- Valid driver’s license and own transportation

Please identify additional skills and experiences, including (but not limited to): bookkeeping/accounting, education, graphic design and production, training, projects, etc., as they will be considered an asset.

**Work Environment**
Primarily a small office environment.

This position will be required to complete a criminal record and child abuse registry check.
Individuals must be able to meet physical demands as required, including (but not limited to): lifting, pushing, pulling of approximately 50 lbs., bending, standing and walking for extended periods.

**Hours of Work**
Full-time hours - typically 8:30 AM - 4:30 PM (Monday to Friday)
Occasional early morning, evening and weekend work may be required.

**Remuneration**
Based on experience and education.

**About the Organization**

The Nova Scotia Construction Sector Council (NSCSC) is a not-for-profit organization established to communicate and consult with the Industrial, Commercial, and Institutional (ICI) construction sector on matters relating to human resource planning, research and skills development.

**Job Type**: Fixed term contract
Contract length: 12 months

**Salary**: $15.88-$25.03 per hour

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Halifax, NS: reliably commute or plan to relocate before starting work (required)

Work Location: One location

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