Full-time Office Manager/intake Coordinator

2 weeks ago


Halifax, Canada Erica Baker Psychological Services Full time

Full-time Office Manager/Intake Coordinator

Erica Baker Psychological Services Ltd. is seeking an Office Manager/Intake Coordinator on a full-time basis.

Responsibilities include:

- Review intake forms from clients for assessments at a busy private psychology practice with 20+ associates
- Book assessments for clients
- Communication with psychologists regarding bookings, invoicing etc.
- Accepting payments from clients and entering information into QuickBooks
- Other administrative duties, as needed (e.g., invoicing, photocopies, file management, office organization, ordering office supplies, errands)
- Undergraduate degree or some post-secondary education in the area of psychology/social sciences would be an asset
- Recognized office administration/ business/ secretarial program and/or a combination of education and training with progressively responsible experience
- Experience with google calendar, google forms, google sheets, google docs etc.
- Experience with Jane or other electronic scheduling/charting/billing system for clinic management
- Basic understanding and experience with QuickBooks
- Excellent verbal and written communication skills
- Strong organizational skills
- Demonstrate the ability to maintain confidentiality regarding highly sensitive/confidential information
- Ability to work independently and efficiently with mínimal supervision
- Strong time management skills

**Hours**: 35-40 hours a week.

**Wage**: $23/hour

**Start Date**: As soon as possible

**Closing Date**: May 15, 2023

**Job Types**: Full-time, Permanent

**Salary**: $23.00 per hour

**Benefits**:

- On-site parking
- Paid time off

Schedule:

- Day shift
- Monday to Friday

COVID-19 considerations:
All those working in the office are double vaccinated.

**Education**:

- AEC / DEP or Skilled Trade Certificate (preferred)

**Experience**:

- administrative assistant: 1 year (preferred)
- receptionist: 1 year (preferred)

Work Location: In person

Application deadline: 2023-05-15



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