Office Service Coordinator

2 weeks ago

Halifax, Canada Government of Nova Scotia Full time

**Competition #**: 42805

**Department**: Public Service Commission

**Location**: HALIFAX

**Type of Employment**: Term

**Union Status**: Exclusion - Non Union - NSPG

**Closing Date**: 17-May-24 (Applications are accepted until 11:59 PM Atlantic Time)

About Us

The Public Service Commission (PSC) is a modern client-centric human resources organization within the Nova Scotia Public Service supporting government departments, agencies and employees as they deliver programs and services to Nova Scotians. We are committed to be the change for a more engaged and inclusive public service. Our work culture is one of collaboration, flexibility, partnership and continuous improvement.

The PSC is responsible for determining the human-resource management policies, programs, standards, and procedures necessary for the public service; and provides direction, advice and assistance regarding implementation. It is committed to developing a responsive HR system and strives to improve client experience.

**Some of our exciting initiatives include**:
Supporting employee well-being, resilience, and engagement;
Supporting welcoming, safe and inclusive workplace cultures;
Advancing the capacity of the Province of Nova Scotia to meet the current and future needs of Nova Scotians through a diverse workforce with the necessary talents, experience, and skills; and,
Developing client-focused, person-centred, and culturally responsive approaches to HR service delivery.

About Our Opportunity

Are you a highly organized, tech savvy and detail-oriented professional seeking an exciting opportunity to contribute to the success of a dynamic Human Resources team?

We are actively searching for a skilled Office Services Coordinator to join our Client Service Division. In this role, you are the glue that holds the team together. Not only will you ensure the smooth functioning of the HR office, but you will also provide administrative and budget management support to the Managing Directors, Client Service Directors, and HR Business Partners. You will resolve many complex issues by having a comprehensive knowledge of multiple departments, as well as HR functions and activities. You will also manage and coordinate the work of other administrative employees within the HR units, including setting and adjusting priorities to meet operational and client needs.

This is the perfect opportunity for you if you thrive in a fast-paced environment, excel at juggling multiple priorities, have strong attention to detail, and are passionate about innovation and process improvement.

Primary Accountabilities

With mínimal direction, your expertise will provide senior-level administrative assistance and support including:
Coordinating monthly and ad hoc meetings; developing and distributing meeting agendas, recording and distributing minutes; circulating information; and preparing background materials for meetings.
Ensuring solid budget and forecast preparation, budget allocation and expenditure management.
Assisting HR Unit, departmental clients, and the public by responding to inquiries and using initiative and judgement to resolve complex issues.
Monitoring standard administrative processes and implementing improvements as required.
Monitoring learning and development for the HR Unit by tracking training requests and monitoring training expenditures to ensure they meet budget targets.
Ensuring that new major assets are added to the Division's inventory and managing the disposal of assets.
Ensuring the effective management of human and financial resources by setting and evaluating staff performance targets, promoting diversity and a healthy workplace
Qualifications and Experience

You will have post-secondary education in Business Administration, Public Administration, or another related field combined with several years of experience providing senior-level administrative support. Additional certifications or training in executive support, financial management, or government administration will be considered an asset.

You have a proven track record of providing administrative support under mínimal direction.

**You must also demonstrate**:
Exceptional organizational and multitasking abilities.
Strong interpersonal and communication skills, both verbal and written.
Ability to work under pressure, meet deadlines, and manage multiple competing priorities.
Demonstrated leadership competencies and the ability to promote teamwork and individual development.

**Further assets include**:
An understanding of government structures, policies, procedures, and practices.
Experience with financial forecasting, and procurement processes in a government setting.
Equivalency

**Benefits**:
Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family A

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