Office Coordinator

3 weeks ago

Halifax, Canada Dalhousie University Full time

**Position Details**:

- Position Information**Position Title**
- Office Coordinator

**Department/Unit**
- Biology

**Location**
- Halifax, Nova Scotia, Canada

**Posting Number**
- S154-23

**Employee Group**
- NSGEU Local 77

**Position Type**
- Regular, On-Going

**Duration of Contract (if applicable)**

**Employment Type**
- Full Time

**Full-time Equivalency (FTE)**
- 1

**Salary**
- $25.08 - $31.80 per hour ($42,378 -$53,750 per annum, 32.5 hours per week).

**Classification**
- C6

**Provisional Statement**

**About Dalhousie University**
- Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

**Job Summary**
- The Department of Biology is within the Faculty of Science and offers both undergraduate program, graduate programs and have a number of biology and marine biology programs. Reporting to the Administrative Officer, the Office Coordinator ensures the efficient day-to-day operation of the main Biology departmental office, supervising the department’s receptionist position, while managing a significant range of Payroll tasks and is a key member of the timetabling team.

**Key Responsibilities**
- Liaise with the Administrative Officer regarding improvements, necessary changes and/or problems within the office in relation to procedures, equipment, staff, etc.
- Work with supervisors and new employees to prepare all needed documentation and submit to Human Resources to ensure the employee is set up in the payroll system in a timely manner and approve bi-weekly timesheet submissions.
- Provide guidance to supervisors on current Human Resources and Payroll policies and assist in resolving any issues that may arise or make any needed adjustments.
- Act as resource person for faculty, staff and students on university and departmental policies and procedures.
- Work with the Administrative Officer to provide financial management and reporting which includes, but not limited to budgets, reconciling monthly expenditures, track and reconcile the department’s Student Employment Program (SEP) funding etc.
- Coordinate, review and edit the department’s academic timetable.

**Note**
Due to operational requirements, the successful applicant is required to work in-person on campus.
Dalhousie’s vaccine mandate has been suspended at this time, and employees no longer need to provide proof of full vaccination. However, health and safety risks to our community will continue to be monitored and a vaccine mandate may be reinstated if necessary.

**Required Qualifications**
- Business/Office Administrative diploma with approximately three to five years’ of related work experience (or equivalent combination of training and experience).
- Experience supervising employees.
- Proficiency in MS Office (Word, Outlook and Excel).
- Solid client-service, teamwork and communication skills.
- Must demonstrate excellent record-keeping and time management.
- Demonstrated ability to work independently in a busy office environment while maintaining accuracy and attention to detail.

**Assets**
- Previous experience with sharepoint and/or familiarity with university and academic regulations and processes.
- Experience with the Dalhousie University Payroll policies and procedures.
- Experience with the University’s academic timetable system.

**Job Competencies**

**Additional Information**
- Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program._

**Application Consideration**

**Diversity Statement**
- Posting Detail Information**Number of Vacancies**
- 1

**Open Date**
- 05/02/2023

**Close Date**
- 05/12/2023

**Open Until Filled**
- No

**Special Instructions to Applicant

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