Office Coordinator

5 months ago

Langley, Canada Pacific Reach Properties Full time

**ABOUT US**:
Pacific Reach is an owner, operator and developer of state-of-the-art Seniors Housing Facilities, Hotels and Multi-Family/Commercial buildings in British Columbia and across North America. Over the years, we have taken our responsibility for sustainability seriously via proactive programs both during the construction phase and in all parts of our operations. With over 56 separate building locations, we have been an active Power Smart partner and long-standing member of BC Hydro’s Commercial Energy Manager program. Our dedication to ensuring that we remain good business citizens is ongoing, as we strive to ensure that we maintain our focus on cultivating and maintaining a strong energy conservation culture across all aspects of our business together with the implementation of viable and practical energy efficient technologies within our buildings and operations.

**About the Role**

The Office Coordinator reports to the Executive Assistant & Office Manager and performs various administrative functions to ensure office operations run smoothly at all times. The office is in Langley, BC.

**Responsibilities**:
Include but not limited to:

- Create a friendly and welcoming environment.
- Welcome and greet visitors to the office and assists them as needed.
- Answers phones promptly. Routes calls to appropriate persons and takes messages.
- Manages incoming and outgoing mail and packages.
- Sets meetings and conference calls for meeting rooms as needed.
- Maintains cleanliness and organizes boardrooms.
- Maintains supplies / inventory for kitchen and runs dishwashers efficiently.
- Perform office administrative tasks i.e., filing, ordering and maintain the stock level of office supplies
- Assists Executive Assistant with overload of administrative tasks/work
- Assists all departments with po’s, invoicing, and various administrative tasks.
- Coordinates with PR Maintenance or external contractor to repair office equipment.
- Works closely with Director of Maintenance for creating various reports and presentations for monthly meetings, taking minutes and attendance.
- Creates reports from CMMS (Maintenance Care) on a weekly/monthly basis.
- Maintains the RPP (Residents Painter Program) in Smart Sheet
- Assists Procurement Team with WCSHM invoicing through Great Plains
- Assists in planning and coordinating company social events that take place during and after business hours, i.e., lunches / meals, and social events etc.
- Participates in the Health and Safety committee.
- Assists in coordinating emergency drills
- Required to work positively and collaboratively with all team members and supervisors.
- Performs other related duties as required.

**Qualifications & Skills**:

- Two years’ experience in office administration.
- Post-secondary education in business administration or a related field.
- Proficiency with Microsoft Office required, specifically with Excel and/or Smartsheet
- Experience using office equipment (fax, printer, copier and phone system).
- Self-motivated to balance, organize and prioritize responsibilities while ensuring attention to detail, accuracy and efficiency.
- Strong time management skills, able to work independently and effectively with others.
- Ability to handle confidential information, be professional and discrete.
- Excellent verbal and written communication abilities.

**Job Types**: Full-time, Permanent

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- Paid time off
- RRSP match
- Vision care

Schedule:

- 8 hour shift

Ability to commute/relocate:

- Langley, BC V2Y 3E3: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Do you have post-secondary education in business administration or a related field?
- Do you have experience for with Microsoft Office required, specifically with Excel and/or Smartsheet?
- Do you have experience using office equipment (fax, printer, copier and phone system)?

**Experience**:

- office administration: 2 years (preferred)

Work Location: In person

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